AP/AR Clerk

Marc Whitehead & Associates is looking for an experienced, AP/AR Clerk for its growing national Disability Law practice. The AP/AR Clerk will report directly to the Office Manager and will assist the Office Manager with handling both accounts payable and receivable functions to ensure accurate and timely processing of all financial transactions. About the Position Accounts Payable: Process and code vendor invoices, ensuring proper approval and documentation Prepare and process check runs and ACH payments on a scheduled basis Reconcile vendor statements and resolve discrepancies Maintain vendor files and 1099 reporting requirements Track and manage expense reimbursements for attorneys and staff Coordinate with practice management system for matter-related expenses Accounts Receivable: Process incoming payments via check, wire transfer, credit card, and trust account transfers Apply payments accurately to client matters and maintain detailed records Coordinate with attorneys regarding billing questions and write-offs General Duties: Assist with month-end close procedures and reconciliations Maintain organized filing systems for financial documentation Support annual audit preparations Assist with other accounting duties as needed Additional Qualifications include: High school diploma required; Associate's degree in Accounting or related field preferred 2+ years of AP/AR experience, preferably in professional services or law firm environment Proficiency in QBO and Microsoft Office Suite required Understanding of basic accounting principles and GAAP Familiarity with trust accounting regulations or law firm experience is advantageous Skills & Attributes Exceptional attention to detail and accuracy Strong organizational and time management abilities Ability to handle confidential information with discretion Effective communication skills for interacting with attorneys, clients, and vendors Problem-solving mindset and ability to work independently Professional demeanor and client service orientation This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as requested to meet the ongoing needs of the organization. This is a non-exempt, in-office position reporting to our Heights location. Please submit your resume to applications@marcwhitehead.com. About Us We believe in serving our Clients and in fostering an environment for our employees to have fun and thrive. Some of our core values include integrity, accountability, and teamwork. Learn more about our culture at our TikTok account @this.is.mwa! We offer competitive pay and generous benefits. Come join our team! Job Type: Full-time Pay: $20.00 - $25.00 per hour Expected hours: 40 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Paid time off Vision insurance Work Location: In person