{"schemaVersion":"jobsearcher.job.v1","id":"2ff08cf5a8b4b634f3bd8a0f","url":"https://jobsearcher.com/jobs/2ff08cf5a8b4b634f3bd8a0f","canonicalUrl":"https://jobsearcher.com/jobs/2ff08cf5a8b4b634f3bd8a0f","title":"Program Administrator","description":"Acara Solutions is hiring Program Administrator for our client's real Estate & Design and Engineering organization. This is a long-term contract opportunity in San Jose. Please note, this is a fully onsite position.\nOverview:\nUnder the direction of the Facilities Manager, assist managing projects and programs which support the Real Estate & Design and Engineering organization. Provides leadership in the areas of financial management, communications, purchasing, inventory management, project coordination and other department support. Serves as liaison to internal/external stakeholders and other departments. High level of professionalism, positive interpersonal relationship skills required with support departments as well as with vendors.\nWhat you will do\nAssign facilities service tickets daily to proper support team thru software tool.\nReview each service ticket for completeness and accuracy of required information before assignment.\nReview daily service tickets that are past and coordinate completions and updated dates to ensure records are up to date.\nCoordinate and order business cards for site campus based on requests\nReview all resolved tickets, follow-up with stakeholders, and closed out timely to help be successful in meeting corporate service desk goals.\nCoordinate room /campus needs\nAssist janitorial staff with coordination of events on campus, which includes but not limited to competing JIRA tickets with necessary information, assigning support staff, overseeing set up, take down.\nManage all meetings in facility owned conference room Shasta and the ASML Café, which includes but not limited to competing JIRA tickets with necessary information, assigning to staff, overseeing set up, take down.\nSupport CRE daily and month tracker for the team and stakeholders.\nCafé head count daily usage\nWeekly Occupancy Report\nCertificate of insurance (COI) verifications for suppliersMaintain COI dashboard showing overall compliance and expirations of certificates\nCommunicate with suppliers and request the renewals\nReceive, verify and validate renewed COI and maintaining a master and landlord files\nPurchasing and invoices\nManage billing mail and reconcile to filesReview and organize incoming mail and reconcile invoices every month. Maintain and complete reports and logs.\nMaintain general office organization, processing credit card transactions, review reconciliation for missing receipts, order and distribute supplies requested by FM / EH&S team.\nMaintain accuracy of filing receipts\nPurchase for non AVL approved vendors\nSupport and update export report tracker thru ConcurTo add receipt to the file\nAble to build monthly reports from the statements and add details and Task I\nPull Direct Deposit BillingDownload Monthly Report for Direct Deposit expenses\nMaintain and file account information with proper labeling ·\nFacility Furniture Repairs\nCreate and maintain inventory supply lists for facilities management equipment and parts.\nThru service tickets and site walk throughs- identify, locate, and manage to completion on the lifecycle of each workstation repair.\nCreate and maintain signage for all equipment/furniture that is not satisfied.\nCreate a list of furniture that is need of a deep clean and coordinate with janitorial staff to get them addressed timely.\nReview and update all bulletin boards in each print station.\nRequired Skills / Qualifications:\nHigh School Diploma or GED\nMinimum two years of experience project management, reading and interpreting service quotes, architectural drawings & diagrams.\nPreferred Skills / Qualifications:\nProject management and/or Construction Industry certifications desired\nHigh school diploma or equivalent required. Bachelors Degree preferred.\nExcellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks.\nPossesses an ability to manage multiple changing priorities.\nMust be able to take direction and work effectively both alone and collaboratively with others.\nDemonstrated ability to independently seek out and obtain information.\nDemonstrated ability to exercise good judgment and use discretion in confidential situations.\nExcellent written and verbal communication skills required.\nExtensive MS Office Suite experience (Specially MS PowerPoint & Excel)\nJob Type: Contract\nPay: $35.00 - $40.00 per hour\nSchedule:\n8 hour shift\nMonday to Friday\nAbility to commute/relocate:\nSan Jose, CA 95131: Reliably commute or planning to relocate before starting work (Required)\nExperience:\nProgram Support Administrator: 2 years (Preferred)\nProject management: 2 years (Preferred)\nWork Location: In person","company":"Acarasolutions","rawCompany":"acarasolutions","city":"San Jose","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-04T13:44:12.195Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-3013.00","title":"Facilities Managers","slug":"facilities-managers"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"}],"industries":[{"code":"561210","title":"Facilities Support Services","slug":"facilities-support-services"},{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"541330","title":"Engineering Services","slug":"engineering-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Administrator","description":"Acara Solutions is hiring Program Administrator for our client's real Estate & Design and Engineering organization. This is a long-term contract opportunity in San Jose. Please note, this is a fully onsite position.\nOverview:\nUnder the direction of the Facilities Manager, assist managing projects and programs which support the Real Estate & Design and Engineering organization. Provides leadership in the areas of financial management, communications, purchasing, inventory management, project coordination and other department support. Serves as liaison to internal/external stakeholders and other departments. High level of professionalism, positive interpersonal relationship skills required with support departments as well as with vendors.\nWhat you will do\nAssign facilities service tickets daily to proper support team thru software tool.\nReview each service ticket for completeness and accuracy of required information before assignment.\nReview daily service tickets that are past and coordinate completions and updated dates to ensure records are up to date.\nCoordinate and order business cards for site campus based on requests\nReview all resolved tickets, follow-up with stakeholders, and closed out timely to help be successful in meeting corporate service desk goals.\nCoordinate room /campus needs\nAssist janitorial staff with coordination of events on campus, which includes but not limited to competing JIRA tickets with necessary information, assigning support staff, overseeing set up, take down.\nManage all meetings in facility owned conference room Shasta and the ASML Café, which includes but not limited to competing JIRA tickets with necessary information, assigning to staff, overseeing set up, take down.\nSupport CRE daily and month tracker for the team and stakeholders.\nCafé head count daily usage\nWeekly Occupancy Report\nCertificate of insurance (COI) verifications for suppliersMaintain COI dashboard showing overall compliance and expirations of certificates\nCommunicate with suppliers and request the renewals\nReceive, verify and validate renewed COI and maintaining a master and landlord files\nPurchasing and invoices\nManage billing mail and reconcile to filesReview and organize incoming mail and reconcile invoices every month. Maintain and complete reports and logs.\nMaintain general office organization, processing credit card transactions, review reconciliation for missing receipts, order and distribute supplies requested by FM / EH&S team.\nMaintain accuracy of filing receipts\nPurchase for non AVL approved vendors\nSupport and update export report tracker thru ConcurTo add receipt to the file\nAble to build monthly reports from the statements and add details and Task I\nPull Direct Deposit BillingDownload Monthly Report for Direct Deposit expenses\nMaintain and file account information with proper labeling ·\nFacility Furniture Repairs\nCreate and maintain inventory supply lists for facilities management equipment and parts.\nThru service tickets and site walk throughs- identify, locate, and manage to completion on the lifecycle of each workstation repair.\nCreate and maintain signage for all equipment/furniture that is not satisfied.\nCreate a list of furniture that is need of a deep clean and coordinate with janitorial staff to get them addressed timely.\nReview and update all bulletin boards in each print station.\nRequired Skills / Qualifications:\nHigh School Diploma or GED\nMinimum two years of experience project management, reading and interpreting service quotes, architectural drawings & diagrams.\nPreferred Skills / Qualifications:\nProject management and/or Construction Industry certifications desired\nHigh school diploma or equivalent required. Bachelors Degree preferred.\nExcellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks.\nPossesses an ability to manage multiple changing priorities.\nMust be able to take direction and work effectively both alone and collaboratively with others.\nDemonstrated ability to independently seek out and obtain information.\nDemonstrated ability to exercise good judgment and use discretion in confidential situations.\nExcellent written and verbal communication skills required.\nExtensive MS Office Suite experience (Specially MS PowerPoint & Excel)\nJob Type: Contract\nPay: $35.00 - $40.00 per hour\nSchedule:\n8 hour shift\nMonday to Friday\nAbility to commute/relocate:\nSan Jose, CA 95131: Reliably commute or planning to relocate before starting work (Required)\nExperience:\nProgram Support Administrator: 2 years (Preferred)\nProject management: 2 years (Preferred)\nWork Location: In person","datePosted":"2026-08-04T13:44:12.195Z","dateModified":"2026-08-04T13:44:12.195Z","hiringOrganization":{"@type":"Organization","name":"Acarasolutions","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Jose","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"2ff08cf5a8b4b634f3bd8a0f"},"url":"https://jobsearcher.com/jobs/2ff08cf5a8b4b634f3bd8a0f"}}