{"schemaVersion":"jobsearcher.job.v1","id":"2f2c377d8ae79302a4ba8434","url":"https://jobsearcher.com/jobs/2f2c377d8ae79302a4ba8434","canonicalUrl":"https://jobsearcher.com/jobs/2f2c377d8ae79302a4ba8434","title":"Executive and Program Assistant","description":"Department: SEO Scholars Miami\nReport to: Executive Director, SEO Scholars Miami\nCompensation: $22.89 - $26.96/hourly\nFLSA: Non-Exempt\nEmployee Type: Full-Time, Regular\nLocation: Miami, FL\nWork Arrangement: Hybrid - 3 days/week in the SEO office at 3401 N Miami Avenue, Miami, FL 33127\nABOUT SEO\nFounded in 1963 during the Civil Rights Movement, SEO closes educational and career opportunity gaps for 7,000 ambitious young people annually.\nSEO Scholars is a free, eight-year, academic program that transforms public high school students in New York City, San Francisco, North Carolina, and Miami into college graduates. SEO Scholars successfully educates and mentors students to and through college. 100% of Scholars are accepted into four-year colleges, 85% of Scholars graduate with a Bachelor’s degree, and 80% are first-generation college graduates. All are welcome to apply.\nPOSITION OVERVIEW\nSEO Scholars Miami seeks a highly organized, proactive, and mission-driven Executive & Program Assistant to support both organizational leadership and day-to-day program operations. This role serves as a key administrative and operational partner to the Executive Director and program team, helping ensure the smooth execution of student programming, events, communications, scheduling, and stakeholder engagement.\nThe ideal candidate is detail-oriented, adaptable, relationship-focused, and passionate about educational equity and supporting young people on their path to and through college.\nKEY RESPONSIBILITIES\nExecutive Support\nManage the Executive Director’s calendar, scheduling, and meeting coordination, including coordinating travel, logistics, and event-related scheduling; Act as a liaison between the Miami team members\nDraft and edit emails, agendas, reports, meeting notes, and correspondence; Support preparation for board meetings, donor meetings, and external presentations\nDevelop strategies, trackers, and communications to ensure clarity, efficiency, and transparency across stakeholders\nPrepare and reconcile monthly AMEX reports for the Executive Director and support budget monitoring\nPerform administrative/clerical duties, taking memos, maintaining files, and organizing documents\nCoordinate team communication and meetings; Assist with coordinating organizational and external meetings, and employee team building activities or special projects\nAct as liaison between Board member executive office staff\nSupport cross-collaboration with Miami team and between other SEO teams\nSupport special projects and organizational initiatives as needed\nProgram Operations & Organizational Support\nProvide administrative and operational support for the program, including virtual and in-person programming and events\nHelp coordinate program logistics including room reservations, materials, transportation, meals, and supplies for Scholar programming\nUtilize Excel and Salesforce to maintain Scholar, family, volunteer, and partner data; Support onboarding and communication with students and families\nAssist with collection and organization of forms, waivers, and program documents\nHelp manage the office and organize operational systems and administrative processes\nIn collaboration with Manager of Program Operations, assist with survey collection, data organization, and impact reporting, as well as invoice processing\nCommunications, Events & Volunteer Coordination\nIn collaboration with the Manager of Development, assist with donor stewardship and follow-up communications\nAssist with program event logistics and outreach efforts; Greet and assist visitors and volunteers\nHelp manage event registration, setup, and follow-up communications\nSupport Scholar Advisors and programming by coordinating volunteer communications, confirmations, and scheduling\nSupport mentor and guest speaker logistics\nSupport coordinating and drafting content for newsletters, announcements, and outreach communications\nAssist in planning workshops, family events, volunteer opportunities, and community engagement activities\nQUALIFICATIONS\nBachelor’s degree preferred or equivalent professional experience\n1–3 years of administrative, program coordination, nonprofit, or education-related experience\nStrong organizational and time management skills\nExcellent written and verbal communication skills\nAbility to manage multiple priorities in a fast-paced environment\nProficiency in Google Workspace, Microsoft Office, and database systems\nExperience with CRM systems, Canva, Monday.com, or Salesforce is a plus\nStrong interpersonal skills and ability to work collaboratively with students, families, volunteers, and external partners\nWhen necessary, ability to travel locally throughout Miami-Dade County for events and program activities.\nCOMPETENCIES & SKILLS\nCommitment to educational equity and SEO’s mission\nPassion for closing the opportunity gap for motivated students\nStrong organizational skills, attention to detail, and ability to manage competing priorities\nStrong written, verbal, and communication skills\nFinancial acumen, including tracking, reporting, and managing multiple projects\nHighly dependable and detail-oriented\nProven ability to work independently while fostering collaboration across team(s)\nResourcefulness, adaptability, and proactive problem-solving\nPassion for youth development and college access\nCOMPENSATION & BENEFITS\nSEO offers a competitive compensation package and comprehensive benefits plan including low-cost health, vision, and dental options, a generous holiday schedule and PTO policies, disability coverage, fully paid time off for new parents, and employer contributions to health reimbursement and retirement accounts. We are constantly working to improve our benefits each year based on the needs of our employees. We value wellness and strive to put people first and foremost.\nThe compensation listed in this posting reflects what SEO believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and SEO reserves the right to modify this pay range at any time.\nEEOC Policy\nAt SEO we are committed to cultivating a team that embodies the backgrounds and experiences of the constituencies we serve and the communities we live in, and a workplace that reflects the impact we make in the world. Candidates from all communities – including people of color, women, members of the LGBTQIA+ Community, veterans, and people with disabilities – are strongly encouraged to apply.\nEqual Employment Opportunity is not just the law, it is our commitment.\nSponsors for Educational Opportunity is an Equal Opportunity/Affirmative Action Employer – M/F/D/V. We will consider all qualified applicants for employment regardless of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other legally protected status.\nIf you need accommodation while applying for a role with SEO, due to a disability, please email SEO Talent.\n\nFingerprinting\nThis position requires successful completion of a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse, including fingerprinting, as a condition of employment. Applicants are encouraged to review background screening requirements, disqualifying offenses, and exemption information at the Florida Clearinghouse Education & Awareness site: https://info.flclearinghouse.com.\n\nTHE ORGANIZATION\nEstablished in 1963 by Michael Osheowitz, SEO (Sponsors for Educational Opportunity) is an educational non-profit founded on the belief that talent is everywhere; but opportunity is not. Our programs are designed to educate, train, mentor, and amplify the voices of our participants to give them a seat at the table – every table. We propel human potential.\nSEO is an innovator in education, mentorship, and creating educational career opportunities that maximize the full potential of our participants. Each year SEO serves 7,000+ participants nationally, and the organization is widely recognized for developing best-in-class programs with exceptional results.\nNot every SEO participant is on the same journey, but all are hungry for opportunity and SEO creates an ecosystem of excellence. Learn more about SEO's programs here: https://www.seo-usa.org/our-programs/.","company":"Seoscholar","rawCompany":"seoscholar","city":"Miami","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-08-03T17:42:17.835Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive and Program Assistant","description":"Department: SEO Scholars Miami\nReport to: Executive Director, SEO Scholars Miami\nCompensation: $22.89 - $26.96/hourly\nFLSA: Non-Exempt\nEmployee Type: Full-Time, Regular\nLocation: Miami, FL\nWork Arrangement: Hybrid - 3 days/week in the SEO office at 3401 N Miami Avenue, Miami, FL 33127\nABOUT SEO\nFounded in 1963 during the Civil Rights Movement, SEO closes educational and career opportunity gaps for 7,000 ambitious young people annually.\nSEO Scholars is a free, eight-year, academic program that transforms public high school students in New York City, San Francisco, North Carolina, and Miami into college graduates. SEO Scholars successfully educates and mentors students to and through college. 100% of Scholars are accepted into four-year colleges, 85% of Scholars graduate with a Bachelor’s degree, and 80% are first-generation college graduates. All are welcome to apply.\nPOSITION OVERVIEW\nSEO Scholars Miami seeks a highly organized, proactive, and mission-driven Executive & Program Assistant to support both organizational leadership and day-to-day program operations. This role serves as a key administrative and operational partner to the Executive Director and program team, helping ensure the smooth execution of student programming, events, communications, scheduling, and stakeholder engagement.\nThe ideal candidate is detail-oriented, adaptable, relationship-focused, and passionate about educational equity and supporting young people on their path to and through college.\nKEY RESPONSIBILITIES\nExecutive Support\nManage the Executive Director’s calendar, scheduling, and meeting coordination, including coordinating travel, logistics, and event-related scheduling; Act as a liaison between the Miami team members\nDraft and edit emails, agendas, reports, meeting notes, and correspondence; Support preparation for board meetings, donor meetings, and external presentations\nDevelop strategies, trackers, and communications to ensure clarity, efficiency, and transparency across stakeholders\nPrepare and reconcile monthly AMEX reports for the Executive Director and support budget monitoring\nPerform administrative/clerical duties, taking memos, maintaining files, and organizing documents\nCoordinate team communication and meetings; Assist with coordinating organizational and external meetings, and employee team building activities or special projects\nAct as liaison between Board member executive office staff\nSupport cross-collaboration with Miami team and between other SEO teams\nSupport special projects and organizational initiatives as needed\nProgram Operations & Organizational Support\nProvide administrative and operational support for the program, including virtual and in-person programming and events\nHelp coordinate program logistics including room reservations, materials, transportation, meals, and supplies for Scholar programming\nUtilize Excel and Salesforce to maintain Scholar, family, volunteer, and partner data; Support onboarding and communication with students and families\nAssist with collection and organization of forms, waivers, and program documents\nHelp manage the office and organize operational systems and administrative processes\nIn collaboration with Manager of Program Operations, assist with survey collection, data organization, and impact reporting, as well as invoice processing\nCommunications, Events & Volunteer Coordination\nIn collaboration with the Manager of Development, assist with donor stewardship and follow-up communications\nAssist with program event logistics and outreach efforts; Greet and assist visitors and volunteers\nHelp manage event registration, setup, and follow-up communications\nSupport Scholar Advisors and programming by coordinating volunteer communications, confirmations, and scheduling\nSupport mentor and guest speaker logistics\nSupport coordinating and drafting content for newsletters, announcements, and outreach communications\nAssist in planning workshops, family events, volunteer opportunities, and community engagement activities\nQUALIFICATIONS\nBachelor’s degree preferred or equivalent professional experience\n1–3 years of administrative, program coordination, nonprofit, or education-related experience\nStrong organizational and time management skills\nExcellent written and verbal communication skills\nAbility to manage multiple priorities in a fast-paced environment\nProficiency in Google Workspace, Microsoft Office, and database systems\nExperience with CRM systems, Canva, Monday.com, or Salesforce is a plus\nStrong interpersonal skills and ability to work collaboratively with students, families, volunteers, and external partners\nWhen necessary, ability to travel locally throughout Miami-Dade County for events and program activities.\nCOMPETENCIES & SKILLS\nCommitment to educational equity and SEO’s mission\nPassion for closing the opportunity gap for motivated students\nStrong organizational skills, attention to detail, and ability to manage competing priorities\nStrong written, verbal, and communication skills\nFinancial acumen, including tracking, reporting, and managing multiple projects\nHighly dependable and detail-oriented\nProven ability to work independently while fostering collaboration across team(s)\nResourcefulness, adaptability, and proactive problem-solving\nPassion for youth development and college access\nCOMPENSATION & BENEFITS\nSEO offers a competitive compensation package and comprehensive benefits plan including low-cost health, vision, and dental options, a generous holiday schedule and PTO policies, disability coverage, fully paid time off for new parents, and employer contributions to health reimbursement and retirement accounts. We are constantly working to improve our benefits each year based on the needs of our employees. We value wellness and strive to put people first and foremost.\nThe compensation listed in this posting reflects what SEO believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and SEO reserves the right to modify this pay range at any time.\nEEOC Policy\nAt SEO we are committed to cultivating a team that embodies the backgrounds and experiences of the constituencies we serve and the communities we live in, and a workplace that reflects the impact we make in the world. Candidates from all communities – including people of color, women, members of the LGBTQIA+ Community, veterans, and people with disabilities – are strongly encouraged to apply.\nEqual Employment Opportunity is not just the law, it is our commitment.\nSponsors for Educational Opportunity is an Equal Opportunity/Affirmative Action Employer – M/F/D/V. We will consider all qualified applicants for employment regardless of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other legally protected status.\nIf you need accommodation while applying for a role with SEO, due to a disability, please email SEO Talent.\n\nFingerprinting\nThis position requires successful completion of a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse, including fingerprinting, as a condition of employment. Applicants are encouraged to review background screening requirements, disqualifying offenses, and exemption information at the Florida Clearinghouse Education & Awareness site: https://info.flclearinghouse.com.\n\nTHE ORGANIZATION\nEstablished in 1963 by Michael Osheowitz, SEO (Sponsors for Educational Opportunity) is an educational non-profit founded on the belief that talent is everywhere; but opportunity is not. Our programs are designed to educate, train, mentor, and amplify the voices of our participants to give them a seat at the table – every table. We propel human potential.\nSEO is an innovator in education, mentorship, and creating educational career opportunities that maximize the full potential of our participants. Each year SEO serves 7,000+ participants nationally, and the organization is widely recognized for developing best-in-class programs with exceptional results.\nNot every SEO participant is on the same journey, but all are hungry for opportunity and SEO creates an ecosystem of excellence. Learn more about SEO's programs here: https://www.seo-usa.org/our-programs/.","datePosted":"2026-08-03T17:42:17.835Z","dateModified":"2026-08-03T17:42:17.835Z","hiringOrganization":{"@type":"Organization","name":"Seoscholar","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Miami","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"2f2c377d8ae79302a4ba8434"},"url":"https://jobsearcher.com/jobs/2f2c377d8ae79302a4ba8434"}}