Executive Assistant

Executive Assistant (EA) Remote | U.S. Hours | Calendar, Travel, Executive SupportPosition Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility required)About the RoleWe're hiring a high-performing Executive Assistant to support senior leadership in a fast-paced, high-accountability environment.This is not a basic admin role.You'll act as a gatekeeper, operator, and strategic partner ensuring executives stay focused on high-impact work while you handle execution, coordination, and communication.If you're someone who anticipates needs, solves problems before they happen, and thrives under pressure, this role puts you at the center of decision-making.Calendar & Scheduling ManagementManage complex executive calendars across multiple time zonesPrioritize requests, resolve conflicts, and optimize time usageCoordinate meetings using Google Calendar and Microsoft OutlookEnsure executives are always prepared and never double-bookedCommunication & Executive SupportDraft, edit, and send professional emails and memosScreen inbox, calls, and requests escalate only what mattersAct as a liaison between executives, clients, and internal teamsMaintain clear, professional communication across stakeholdersMeeting Preparation & Follow-UpPrepare agendas, talking points, and briefing documentsGather and synthesize key information before meetingsTake notes, track action items, and ensure follow-throughKeep executives aligned on priorities and outcomesTravel & LogisticsCoordinate domestic and international travelBook flights, hotels, and transportationBuild detailed itineraries and manage last-minute changesHandle expense tracking and reimbursementsProject & Priority ManagementTrack executive priorities and ongoing initiativesFollow up with teams to ensure deadlines are metConduct research and prepare reports or summariesSupport decision-making with structured informationAdministrative OperationsMaintain organized digital filing systemsManage document versions, approvals, and workflowsHandle confidential information with discretionSupport onboarding/offboarding for senior rolesWhat Success Looks LikeExecutive calendars run flawlesslyNo missed meetings, delays, or communication gapsExecutives stay focused on strategy not admin workTasks are anticipated and handled proactivelyStakeholders receive fast, clear, and professional responsesWhat Makes You a Strong FitHighly organized and detail-orientedProactive you think ahead, not reactStrong communicator with executive-level polishComfortable in fast-paced, high-pressure environmentsAble to manage multiple priorities without dropping qualityRequirements (Must-Have)Experience3+ years supporting senior executivesExperience managing complex calendars and travel logisticsCore SkillsProficiency in Google Workspace and Microsoft OfficeStrong written and verbal English communicationAbility to manage scheduling across time zonesHigh level of discretion and confidentialityNice to HaveExperience in startups, agencies, or high-growth environmentsFamiliarity with tools like Slack, Zoom, Notion, AsanaExperience supporting multiple executivesExposure to project or operations managementWhat a Typical Day Looks LikeReview calendar and prepare executive briefing notesManage inbox, filter priorities, and draft responsesCoordinate meetings, agendas, and logisticsHandle travel planning or expense trackingFollow up on key initiatives and deadlinesPrepare next-day schedule and prioritiesIn short: You ensure the executive operates at maximum efficiency, clarity, and control.Key Metrics (KPIs)Calendar accuracy and conflict reductionSpeed and clarity of communicationOn-time follow-ups and task completionExecutive satisfaction and dependency reductionSmooth travel and logistics executionInterview ProcessInitial Phone ScreenVideo Interview with RecruiterPractical Task (briefing memo or scheduling scenario)Client InterviewOffer & Background VerificationApply NowIf you're an execution-focused Executive Assistant who thrives on ownership, precision, and keeping leaders organized, this role gives you direct exposure to high-level decision-making.Apply now and become the right hand to leadership.