Logistics and Purchasing Coordinator

LOGISTICS & PURCHASING COORDINATORFluent speaking Chinese is highly preferred.Department: OperationsReporting to: Supply Chain ManagerIn Person/Remote/Hybrid - Hybrid – Determine with Direct LeaderDirect Reports: N/ATravel Requirements: 10% TravelJob Family: Supply Chain & LogisticsJob Level: Individual ContributerEmployment Category: Full-timeFLSA Classification: Salaried – ExemptPOSITION SUMMARY We are looking for a Logistics & Purchasing Coordinator to oversee the daily sourcing operations while managing our partnerships for value and growth. This role will report directly to the Supply Chain Manager. In this role, the Logistics & Purchasing Coordinator will take responsibility for all aspects of this role as listed below to help build a resilient supply chain that is capable of navigating a complex global network.ESSENTIAL DUTIES Purchasing Support sourcing efforts and help maintain relationships with overseas vendors and manufacturers, primarily in Asia and MexicoCreate and manage purchase orders (POs) in the ERP system, ensuring accuracy and proper approvals.Maintain records of goods ordered and received, confirming documentation meets compliance standards.Assist finance with invoice reconciliation and landed cost tracking; flag and help resolve invoice or payment term discrepanciesSupport the annual bid cycle by gathering supplier quotes and updating pricing sheetsTrack and monitor production schedules and order fulfillment, escalating delays as needed.Maintain supplier scorecards and assist with reporting on key metricsHelp investigate and communicate product quality or delivery issues with the Purchasing Manager or Supply Chain teamMaintain supplier contact lists and documentation related to supplier complianceExecute purchasing activities in alignment with approved strategies and guidelinesLogistics & Freight Coordination Coordinate ocean freight shipments from origin to final U.S. destination under the direction of the Logistics Manager, working with freight forwarders, customs brokers, and shipping agents.Ensure required import/export documentation (commercial invoices, packing lists, bills of lading, etc.) is accurate and complete.Monitor shipping schedules and notify stakeholders of any delays or reroutes.Track shipments and provide regular status updates to relevant internal teams.Coordinate with warehouse or distribution teams to ensure seamless receipt of goods.Request and compare freight forwarding rates as directed and assist with container bookings and shipment confirmations.Manage documentation and delivery coordination for import containers from suppliers to IMS, 3PL, or customer warehouses.Supply appropriate documentation to forwarders to prevent delivery delays.Administrative & Cross-Functional Support Communicate proactively with sales, operations, and inventory teams to align supply with demand forecasts.Assist in preparing materials for supplier or business review meetings to support continuous improvement effortsProvide administrative and coordination support to planning activities aimed at mitigating supply chain risks and maintaining inventory levelsPartner with Product Development and Sales to ensure purchasing timelines align with new product launches.Follow established approval workflows tied to sustainable sourcing and production standardsQUALIFICATIONS & SKILLS Bachelor’s degree in Supply Chain, Business, International Trade, or a related field preferred or relevant experienceUp to 3 years of experience in purchasing, logistics, or import coordination, ideally with overseas suppliersFluency with Mandarin is highly preferredFamiliarity with international shipping practices, incoterms, and customs complianceProficient in Microsoft Office ; familiarity with supply chain/ERP systems (e.g., NetSuite or SAP) a plusExcellent communication and problem-solving skillsHighly organized and capable of managing multiple prioritiesThrive in a fast pace and fast-growing working environmentResearch and analytical skillsPositive and professional demeanorHigh attention to detailAbility to work effectively in a team environment