{"schemaVersion":"jobsearcher.job.v1","id":"2e438e347a3088fbebbb6a10","url":"https://jobsearcher.com/jobs/2e438e347a3088fbebbb6a10","canonicalUrl":"https://jobsearcher.com/jobs/2e438e347a3088fbebbb6a10","title":"HR Assistant","description":"Position: HR Assistant\nReports to: CHRO\nDepartment: Human Resources\nLocation: This is an In-Office position in Summit, NJ\nClassification: Full-Time; Exempt\nSummary\nWe are seeking an energetic and detail-oriented HR Assistant/Coordinator to join our Headquarters team in Summit, NJ. In this role, you will provide essential operational support across our nationwide workforce, assisting with the full employee lifecycle—from talent acquisition and onboarding to employee engagement and offboarding. Serving as a proactive point of contact for employee inquiries, you will ensure HR practices remain seamless, data-driven, and fully aligned with company policies and labor standards.\nPrimary Responsibilities:\nOnboarding Coordination: Assist with full onboarding lifecycle for employees across the U.S., including background check processing, drafting employment terms, and ensuring all new hire documentation meets company and nationwide standards.\nCompliance Training: Deploy mandatory compliance training instructions as needed, proactively tracking and ensuring 100% completion rates to maintain organizational and nationwide regulatory standards.\nEmployee Relations Support: Serve as the primary first point of contact for the nationwide workforce, providing guidance on company policies, holiday schedules, and general HR procedures in-person, phone, and email interactions with a high level of responsiveness and professionalism.\nLifecycle Data Management: Process employee changes (compensation, promotions, title updates) and manage the administrative logistics for terminations.\nRecords & Document Control: Maintain personnel files, HR templates, and company intranet documents to ensure they are accurate, accessible, and compliant.\nAudit Readiness: Support internal and external audits by maintaining a perpetual state of audit-readiness across all employee records.\nEmployment Verifications: Process all external requests for verification of employment (VOE) in accordance with company policies.\nAdditional tasks as assigned.\nQualifications:\nBachelor’s degree in Human Resources, Business Administration, or a related field, preferred.\n1+ years of experience in an HR administrative or coordinator role; experience in a fast-paced environment is a plus.\nProficiency in Microsoft Office/Google Suite and introductory experience with HRIS software preferred.\nAbility to support a nationwide workforce across multiple locations.\nBasic understanding of employment laws or a strong willingness to learn and apply federal and state standards.\nProven ability to handle sensitive documentation, such as employment terms and background check reports, with strict confidentiality.\nStrong organizational skills, high emotional intelligence, and the ability to manage daily tasks with discretion and accuracy.\nCore Competencies:\nCommunication: Clearly and effectively communicating both verbally and in writing.\nEfficiency: Prioritizes and multitasks in fast-paced settings, delivering quality results with minimal errors.\nInitiative: An entrepreneurial self-starter who operates independently to exceed goals.\nDiscretion: Proven ability to handle sensitive and confidential information with professionalism.\nReliability: Possesses an honest, trustworthy demeanor that maintains optimism and boosts morale.\nCollaboration: Works effectively with others, integrating diverse perspectives to reach common goals.\nAdaptability: Adjusting quickly and effectively to shifting priorities and evolving technologies.\nEssential Job Functions:\nMaintain a stationary position (sitting or standing) for extended periods.\nCommunicate and exchange accurate information clearly with peers, leadership, and external partners.\nCollaborate closely with colleagues and external parties to achieve project goals.\nOperate computers and standard office equipment on a constant basis.\nPerform repetitive motions involving wrists, hands, and fingers.\nAssist clients and colleagues via telephone, email, and in-person.\nObserve and analyze details at close range.\nTravel Requirements:\nMinimal to None: Approximately 0%-9% (Office-based with potential for day trips or annual meetings).\nBusiness Hours:\nFlexible Schedule: Monday-Friday, 8:30am-5:00pm EST with a 30 minute lunch break. Start and end times may be adjusted with manager approval, provided core business needs are met.\nCompensation & Benefits:\nCompensation (based on experience)\nBase Salary: $55,000-$65,000 annually\nThis is an Exempt position\nAnnual Performance Bonus Target: 5%\nBenefits\nEmployee Benefits (Medical, Dental, Vision, Life Insurance, other)\n401k with Employer Match\nPaid Time Off\nPaid Parking\nLocation: 475 Springfield Avenue, Summit, NJ 07901\n*This role is an in-office position\nPay: $55,000.00 - $65,000.00 per year\nBenefits:\n401(k)\n401(k) matching\nDental insurance\nFlexible spending account\nHealth insurance\nHealth savings account\nLife insurance\nPaid time off\nVision insurance\nExperience:\nadministrative HR: 1 year (Required)\nAbility to Commute:\nSummit, NJ 07901 (Required)\nWork Location: In person","company":"Simplicitygroup","rawCompany":"simplicitygroup","city":"Summit","state":"NJ","isRemote":false,"isActive":false,"createdAt":"2026-04-14T11:25:19.032Z","occupations":[{"code":"43-4161.00","title":"Human Resources Assistants, Except Payroll and Timekeeping","slug":"human-resources-assistants-except-payroll-and-timekeeping"},{"code":"13-1071.00","title":"Human Resources Specialists","slug":"human-resources-specialists"},{"code":"11-3121.00","title":"Human Resources Managers","slug":"human-resources-managers"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"541612","title":"Human Resources Consulting Services","slug":"human-resources-consulting-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"HR Assistant","description":"Position: HR Assistant\nReports to: CHRO\nDepartment: Human Resources\nLocation: This is an In-Office position in Summit, NJ\nClassification: Full-Time; Exempt\nSummary\nWe are seeking an energetic and detail-oriented HR Assistant/Coordinator to join our Headquarters team in Summit, NJ. In this role, you will provide essential operational support across our nationwide workforce, assisting with the full employee lifecycle—from talent acquisition and onboarding to employee engagement and offboarding. Serving as a proactive point of contact for employee inquiries, you will ensure HR practices remain seamless, data-driven, and fully aligned with company policies and labor standards.\nPrimary Responsibilities:\nOnboarding Coordination: Assist with full onboarding lifecycle for employees across the U.S., including background check processing, drafting employment terms, and ensuring all new hire documentation meets company and nationwide standards.\nCompliance Training: Deploy mandatory compliance training instructions as needed, proactively tracking and ensuring 100% completion rates to maintain organizational and nationwide regulatory standards.\nEmployee Relations Support: Serve as the primary first point of contact for the nationwide workforce, providing guidance on company policies, holiday schedules, and general HR procedures in-person, phone, and email interactions with a high level of responsiveness and professionalism.\nLifecycle Data Management: Process employee changes (compensation, promotions, title updates) and manage the administrative logistics for terminations.\nRecords & Document Control: Maintain personnel files, HR templates, and company intranet documents to ensure they are accurate, accessible, and compliant.\nAudit Readiness: Support internal and external audits by maintaining a perpetual state of audit-readiness across all employee records.\nEmployment Verifications: Process all external requests for verification of employment (VOE) in accordance with company policies.\nAdditional tasks as assigned.\nQualifications:\nBachelor’s degree in Human Resources, Business Administration, or a related field, preferred.\n1+ years of experience in an HR administrative or coordinator role; experience in a fast-paced environment is a plus.\nProficiency in Microsoft Office/Google Suite and introductory experience with HRIS software preferred.\nAbility to support a nationwide workforce across multiple locations.\nBasic understanding of employment laws or a strong willingness to learn and apply federal and state standards.\nProven ability to handle sensitive documentation, such as employment terms and background check reports, with strict confidentiality.\nStrong organizational skills, high emotional intelligence, and the ability to manage daily tasks with discretion and accuracy.\nCore Competencies:\nCommunication: Clearly and effectively communicating both verbally and in writing.\nEfficiency: Prioritizes and multitasks in fast-paced settings, delivering quality results with minimal errors.\nInitiative: An entrepreneurial self-starter who operates independently to exceed goals.\nDiscretion: Proven ability to handle sensitive and confidential information with professionalism.\nReliability: Possesses an honest, trustworthy demeanor that maintains optimism and boosts morale.\nCollaboration: Works effectively with others, integrating diverse perspectives to reach common goals.\nAdaptability: Adjusting quickly and effectively to shifting priorities and evolving technologies.\nEssential Job Functions:\nMaintain a stationary position (sitting or standing) for extended periods.\nCommunicate and exchange accurate information clearly with peers, leadership, and external partners.\nCollaborate closely with colleagues and external parties to achieve project goals.\nOperate computers and standard office equipment on a constant basis.\nPerform repetitive motions involving wrists, hands, and fingers.\nAssist clients and colleagues via telephone, email, and in-person.\nObserve and analyze details at close range.\nTravel Requirements:\nMinimal to None: Approximately 0%-9% (Office-based with potential for day trips or annual meetings).\nBusiness Hours:\nFlexible Schedule: Monday-Friday, 8:30am-5:00pm EST with a 30 minute lunch break. Start and end times may be adjusted with manager approval, provided core business needs are met.\nCompensation & Benefits:\nCompensation (based on experience)\nBase Salary: $55,000-$65,000 annually\nThis is an Exempt position\nAnnual Performance Bonus Target: 5%\nBenefits\nEmployee Benefits (Medical, Dental, Vision, Life Insurance, other)\n401k with Employer Match\nPaid Time Off\nPaid Parking\nLocation: 475 Springfield Avenue, Summit, NJ 07901\n*This role is an in-office position\nPay: $55,000.00 - $65,000.00 per year\nBenefits:\n401(k)\n401(k) matching\nDental insurance\nFlexible spending account\nHealth insurance\nHealth savings account\nLife insurance\nPaid time off\nVision insurance\nExperience:\nadministrative HR: 1 year (Required)\nAbility to Commute:\nSummit, NJ 07901 (Required)\nWork Location: In person","datePosted":"2026-04-14T11:25:19.032Z","dateModified":"2026-04-14T11:25:19.032Z","hiringOrganization":{"@type":"Organization","name":"Simplicitygroup","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Summit","addressRegion":"NJ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"2e438e347a3088fbebbb6a10"},"url":"https://jobsearcher.com/jobs/2e438e347a3088fbebbb6a10"}}