{"schemaVersion":"jobsearcher.job.v1","id":"2d5f8144657e37b26ad57741","url":"https://jobsearcher.com/jobs/2d5f8144657e37b26ad57741","canonicalUrl":"https://jobsearcher.com/jobs/2d5f8144657e37b26ad57741","title":"Sr. Contracts Administrator","description":"At Vector Security We Think Big, Do the Right Thing, and Make a Difference Every Day! If this is how you like to work, we’d like to invite you to join our team as a Senior Contracts Administrator!\nWe offer great benefits, a competitive salary, and growth opportunities. We think you’ll find what you want here because what we do matters - to us, our customers, and most of all, our team members.\nJob Location: Gainesville, VA\nSummary:\nUnder general direction, the Sr. Contracts Administrator supports the full lifecycle of customer contracts. This includes business-focused drafting, reviewing, negotiating using approved templates and guidelines, coordinating internal approvals and contract execution, tracking renewals and pricing updates, maintaining accurate records, and escalating legal terms, legal review, and legal negotiation to Legal.\nResponsibilities:\nContracts Administration\nDraft standard contracts using approved legal templates.\nDrafting and submission of amendments and submission of non-standard contracts to M-Files (or other designated contract review intake platform) for Legal review, while engaging Business Unit review of scope, services, pricing operational requirements, and customer-specific business terms for review as needed.\nParticipate on internal and external customer calls as needed during the contract drafting and negotiation processes to support business intake, scope confirmation, pricing, operational details, and documentation status.\nOn assigned contracts, work with Business Units and participate in both internal and external customer calls as necessary to enhance offerings & strengthen business relationships by aligning customer requirements with VSN offerings, assisting with renewal efforts, and ensuring accurate documentation of agreed business terms.\nWork with Legal, where needed, & Business Units to clarify, simplify & enhance the contractual experience with the customer by ensuring all services, pricing, operational terms, customer intent, and required documentation is captured on the first pass and all documentation is in place prior to the offering of new services. Escalate legal questions or requested changes to legal terms to Legal.\nMaintain Contract Summaries and M-Files records.\nGenerate reports on contract status, expirations, renewal activity, pricing updates, and compliance metrics.\nWork cross-departmentally to support contractual and renewal price adjustments; ensure alignment and accuracy in pricing updates across accounts.\nWork with Risk Management to process Certificate of Insurance (“COI”) requests from Customers, ensuring COIs meet our contractual obligations and maintain the Vector Security Networks COI database. Escalate insurance coverage or legal obligation questions to Risk Management or Legal.\nPerform business-related research related to customer contract terms, as needed; escalate legal interpretation of contract terms to Legal.\nCompliance Administration\nMaintain contract records, both physical and electronic.\nParticipate in meetings and provide regular communication updates regarding business process compliance priorities, changes to policy & procedure, and other pertinent issues tied to the timely processing and execution of customer contracts.\nSubmit updates to contract procedural manuals in accordance with both VSN Business and Legal process objectives.\nWork with Contracts Manager to develop and maintain business administration controls for contractual documents.\nAssist with tracking and maintaining data security documentation requirements at the direction of Legal.\nExecute “Termination for Failure to Pay” process to ensure timely termination of defaulted accounts.\nWorking with other departments, manage the Customer Cancellation process.\nAssist with recur billing audits to ensure alignment with Sales Contract compliance of business terms & pricing.\nAs directed, lead VSN initiatives related to contract renewals and automatic increases in fees to customers.\nSpecial Projects\nAd-hoc reporting.\nProvide back-up support for others in department as needed.\nProvide additional training to other groups on the basics of Contracts Administration, its processes, and policies.\nQualifications:\nCollege Degree or High School Diploma and equivalent experience in related field\n2-3 years of relevant contracts or business operations experience\nAdvanced customer service/account management and/or sales/business administration skills\nExcellent time management, prioritization, and organizational skills\nSolid understanding of industry & product/service offerings - Preferred\nCommunication/Interpersonal Skills:\nMust be able to communicate and work effectively with individuals on multiple teams, gathering data and providing timely updates across the division.\nAnalytical/Organizational Skills:\nMust be able to effectively manage large amounts of data and multiple projects.\nMeeting all deadlines is critical to the success of this position.\nAbility to Work Independently:\nAbility to independently assess when to escalate to management; demonstrates initiative and sound judgement in a fast passed environment.\nBe proactive in getting involved with the dynamics of each account.\nStrong Computer/Software Proficiency and MS Office skills:\n\nExperience with contract systems - Preferred\nConfidentiality:\nMust be able to maintain both company and client confidential information.\nIndustry/Job Knowledge:\nStrong knowledge of the industry and VSN’s products and services preferred to ensure this position can offer enhanced support and proactive solutions across activities - Preferred\nOur Total Rewards package includes (but is not limited to):\nCompetitive compensation with incentive eligibility\nMedical, dental, and vision coverage\nHSA/FSA programs\nCompany paid life and AD&D insurance\nCompany paid short- and long-term disability\nVoluntary benefit products\n401k retirement savings plan after just 60 days\n7 Company Holidays, plus 2 Floating holidays of your choice\nPaid Time Off\nTuition reimbursement\nEmployee Assistance Program (EAP)\nAbout Us:\nWe are one of the largest security integrators in the country and have proudly been installing innovative security and smart automation solutions in homes and businesses for more than 50 years. Our purpose is to make our world more secure, connected, and empowered, one customer at a time.\nOur Values:\nWin as a team.\nDo the right thing.\nMake a difference every day.\nGet it done.\nThink big.\nIf you share these ideals, we'd love to hear from you!\n\nVector Security is a Drug-Free Workplace\nVector Security is an Equal Opportunity Employer\nAll applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, transgender, national origin, veteran, or disability status.\nEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities\nThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.","company":"Vector Security","rawCompany":"vector security","city":"Gainesville","state":"VA","isRemote":false,"isActive":false,"createdAt":"2026-07-27T11:48:41.193Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"541512","title":"Computer Systems Design Services","slug":"computer-systems-design-services"},{"code":"541511","title":"Custom Computer Programming Services","slug":"custom-computer-programming-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Sr. Contracts Administrator","description":"At Vector Security We Think Big, Do the Right Thing, and Make a Difference Every Day! If this is how you like to work, we’d like to invite you to join our team as a Senior Contracts Administrator!\nWe offer great benefits, a competitive salary, and growth opportunities. We think you’ll find what you want here because what we do matters - to us, our customers, and most of all, our team members.\nJob Location: Gainesville, VA\nSummary:\nUnder general direction, the Sr. Contracts Administrator supports the full lifecycle of customer contracts. This includes business-focused drafting, reviewing, negotiating using approved templates and guidelines, coordinating internal approvals and contract execution, tracking renewals and pricing updates, maintaining accurate records, and escalating legal terms, legal review, and legal negotiation to Legal.\nResponsibilities:\nContracts Administration\nDraft standard contracts using approved legal templates.\nDrafting and submission of amendments and submission of non-standard contracts to M-Files (or other designated contract review intake platform) for Legal review, while engaging Business Unit review of scope, services, pricing operational requirements, and customer-specific business terms for review as needed.\nParticipate on internal and external customer calls as needed during the contract drafting and negotiation processes to support business intake, scope confirmation, pricing, operational details, and documentation status.\nOn assigned contracts, work with Business Units and participate in both internal and external customer calls as necessary to enhance offerings & strengthen business relationships by aligning customer requirements with VSN offerings, assisting with renewal efforts, and ensuring accurate documentation of agreed business terms.\nWork with Legal, where needed, & Business Units to clarify, simplify & enhance the contractual experience with the customer by ensuring all services, pricing, operational terms, customer intent, and required documentation is captured on the first pass and all documentation is in place prior to the offering of new services. Escalate legal questions or requested changes to legal terms to Legal.\nMaintain Contract Summaries and M-Files records.\nGenerate reports on contract status, expirations, renewal activity, pricing updates, and compliance metrics.\nWork cross-departmentally to support contractual and renewal price adjustments; ensure alignment and accuracy in pricing updates across accounts.\nWork with Risk Management to process Certificate of Insurance (“COI”) requests from Customers, ensuring COIs meet our contractual obligations and maintain the Vector Security Networks COI database. Escalate insurance coverage or legal obligation questions to Risk Management or Legal.\nPerform business-related research related to customer contract terms, as needed; escalate legal interpretation of contract terms to Legal.\nCompliance Administration\nMaintain contract records, both physical and electronic.\nParticipate in meetings and provide regular communication updates regarding business process compliance priorities, changes to policy & procedure, and other pertinent issues tied to the timely processing and execution of customer contracts.\nSubmit updates to contract procedural manuals in accordance with both VSN Business and Legal process objectives.\nWork with Contracts Manager to develop and maintain business administration controls for contractual documents.\nAssist with tracking and maintaining data security documentation requirements at the direction of Legal.\nExecute “Termination for Failure to Pay” process to ensure timely termination of defaulted accounts.\nWorking with other departments, manage the Customer Cancellation process.\nAssist with recur billing audits to ensure alignment with Sales Contract compliance of business terms & pricing.\nAs directed, lead VSN initiatives related to contract renewals and automatic increases in fees to customers.\nSpecial Projects\nAd-hoc reporting.\nProvide back-up support for others in department as needed.\nProvide additional training to other groups on the basics of Contracts Administration, its processes, and policies.\nQualifications:\nCollege Degree or High School Diploma and equivalent experience in related field\n2-3 years of relevant contracts or business operations experience\nAdvanced customer service/account management and/or sales/business administration skills\nExcellent time management, prioritization, and organizational skills\nSolid understanding of industry & product/service offerings - Preferred\nCommunication/Interpersonal Skills:\nMust be able to communicate and work effectively with individuals on multiple teams, gathering data and providing timely updates across the division.\nAnalytical/Organizational Skills:\nMust be able to effectively manage large amounts of data and multiple projects.\nMeeting all deadlines is critical to the success of this position.\nAbility to Work Independently:\nAbility to independently assess when to escalate to management; demonstrates initiative and sound judgement in a fast passed environment.\nBe proactive in getting involved with the dynamics of each account.\nStrong Computer/Software Proficiency and MS Office skills:\n\nExperience with contract systems - Preferred\nConfidentiality:\nMust be able to maintain both company and client confidential information.\nIndustry/Job Knowledge:\nStrong knowledge of the industry and VSN’s products and services preferred to ensure this position can offer enhanced support and proactive solutions across activities - Preferred\nOur Total Rewards package includes (but is not limited to):\nCompetitive compensation with incentive eligibility\nMedical, dental, and vision coverage\nHSA/FSA programs\nCompany paid life and AD&D insurance\nCompany paid short- and long-term disability\nVoluntary benefit products\n401k retirement savings plan after just 60 days\n7 Company Holidays, plus 2 Floating holidays of your choice\nPaid Time Off\nTuition reimbursement\nEmployee Assistance Program (EAP)\nAbout Us:\nWe are one of the largest security integrators in the country and have proudly been installing innovative security and smart automation solutions in homes and businesses for more than 50 years. Our purpose is to make our world more secure, connected, and empowered, one customer at a time.\nOur Values:\nWin as a team.\nDo the right thing.\nMake a difference every day.\nGet it done.\nThink big.\nIf you share these ideals, we'd love to hear from you!\n\nVector Security is a Drug-Free Workplace\nVector Security is an Equal Opportunity Employer\nAll applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, transgender, national origin, veteran, or disability status.\nEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities\nThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.","datePosted":"2026-07-27T11:48:41.193Z","dateModified":"2026-07-27T11:48:41.193Z","hiringOrganization":{"@type":"Organization","name":"Vector Security","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Gainesville","addressRegion":"VA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"2d5f8144657e37b26ad57741"},"url":"https://jobsearcher.com/jobs/2d5f8144657e37b26ad57741"}}