{"schemaVersion":"jobsearcher.job.v1","id":"2d2a96c179b3e491b709566f","url":"https://jobsearcher.com/jobs/2d2a96c179b3e491b709566f","canonicalUrl":"https://jobsearcher.com/jobs/2d2a96c179b3e491b709566f","title":"Human Resources Coordinator/Receptionist","description":"Job Description Essential Job Functions Employee Engagement & Front Desk Serve as the primary receptionist for one of the two Headquarter buildings, staffing the front desk during all business hours to greet employees, visitors, vendors, and candidates in a professional and welcoming manner\r\nManage all visitor sign-in procedures, verify identification, issue temporary badges, and notify host employees of arrivals\r\nAnswer, screen, and route incoming calls on the main office phone line; take accurate messages and respond to general inquiries professionally\r\nMaintain a clean, organized, and presentable reception area and lobby, including monitoring conference room availability and coordinating room setup as needed\r\nMonitor building access and adhere to security and visitor policies, escalating any concerns to facilities or HR leadership as appropriate\r\nPlan and coordinate employee engagement activities and events at corporate office locations, including logistics, catering, communications, and feedback collection\r\nOnboarding & Offboarding Manage completion of new hire onboarding tasks, including I-9 and E-Verify compliance requirements\r\nEnter new hire data into Oracle HCM prior to employee's first day\r\nAssist with processing employee terminations in Oracle HCM and completing required offboarding steps, including ensuring appropriate documentation is received and state-specific requirements are followed\r\nPrepare separation paperwork as needed\r\nEmployee Support & Inquiries Manage the group HR inbox daily; triage and route all inquiries within 2 hours; answer what falls within approved scope or elevate\r\nField employee and manager inquiries on benefits, leaves, L&D, HCM navigation, compliance, training.\r\nBenefits & HR Programs Assist in benefits administration\r\nSupport various HR initiatives and projects, including open enrollment, compliance activities, and other departmental programs\r\nRecords & Documentation Assist with maintaining personnel and departmental records electronically, including scanning and coding documents into the FileNet recordkeeping system accurately and timely\r\nAssist with updating and maintaining HR forms, documents, and job aids\r\nAdministrative & Office Operations Provide administrative support to the HR department at the corporate office\r\nManage HR procurement requisitions and submit purchase orders for payment processing\r\nOrder and maintain office and departmental supplies for the HR team\r\nOther Perform other duties, responsibilities, and special projects as assigned\r\nMinimum Qualifications Bachelor's degree in Human Resources or related field preferred\r\n1-2 years' experience in a Human Resources role required\r\nPrior experience with Oracle HCM or another HRIS highly desired\r\nComputer skills: MS Word, Excel, Outlook, and Power Point (Access is preferred)\r\nExcellent organizational and time management skills and ability to multi-task\r\nCustomer service oriented with excellent interpersonal skills\r\nStrong attention to detail\r\nAbility to work in a highly confidential environment and exhibit professionalism at all times\r\nAbility to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment\r\nSalary: Up to $22/hour\r\nThis is an estimated range based on the circumstances at the time of posting, however it may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand.\r\nBenefits We Offer a Comprehensive Benefits Plan Including Medical\r\nDental\r\nVision\r\nFlexible Spending Account (FSA)\r\nEmployee Assistance Program (EAP)\r\nLife & AD&D Insurance\r\nDisability\r\nPaid Time Off\r\nPaid Holidays\r\nAbout Us Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. Keeping our customers' needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers' supply chains for better service, greater efficiency and total visibility. As an award-winning, publicly traded company (NASDAQ: HUBG) with $5 billion in revenue, our 6,000 employees and drivers across the globe are always in pursuit of \"The Way Ahead\" - a commitment to service, integrity and innovation. We believe the way you do something is just as important as what you do. For more information, visit www.hubgroup.com .\r\nJ-18808-Ljbffr","company":"Socket","rawCompany":"socket","city":"Oak Brook","state":"IL","isRemote":false,"isActive":false,"createdAt":"2026-08-08T01:59:38.866Z","occupations":[{"code":"13-1071.00","title":"Human Resources Specialists","slug":"human-resources-specialists"},{"code":"43-4161.00","title":"Human Resources Assistants, Except Payroll and Timekeeping","slug":"human-resources-assistants-except-payroll-and-timekeeping"},{"code":"11-3121.00","title":"Human Resources Managers","slug":"human-resources-managers"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"541612","title":"Human Resources Consulting Services","slug":"human-resources-consulting-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Human Resources Coordinator/Receptionist","description":"Job Description Essential Job Functions Employee Engagement & Front Desk Serve as the primary receptionist for one of the two Headquarter buildings, staffing the front desk during all business hours to greet employees, visitors, vendors, and candidates in a professional and welcoming manner\r\nManage all visitor sign-in procedures, verify identification, issue temporary badges, and notify host employees of arrivals\r\nAnswer, screen, and route incoming calls on the main office phone line; take accurate messages and respond to general inquiries professionally\r\nMaintain a clean, organized, and presentable reception area and lobby, including monitoring conference room availability and coordinating room setup as needed\r\nMonitor building access and adhere to security and visitor policies, escalating any concerns to facilities or HR leadership as appropriate\r\nPlan and coordinate employee engagement activities and events at corporate office locations, including logistics, catering, communications, and feedback collection\r\nOnboarding & Offboarding Manage completion of new hire onboarding tasks, including I-9 and E-Verify compliance requirements\r\nEnter new hire data into Oracle HCM prior to employee's first day\r\nAssist with processing employee terminations in Oracle HCM and completing required offboarding steps, including ensuring appropriate documentation is received and state-specific requirements are followed\r\nPrepare separation paperwork as needed\r\nEmployee Support & Inquiries Manage the group HR inbox daily; triage and route all inquiries within 2 hours; answer what falls within approved scope or elevate\r\nField employee and manager inquiries on benefits, leaves, L&D, HCM navigation, compliance, training.\r\nBenefits & HR Programs Assist in benefits administration\r\nSupport various HR initiatives and projects, including open enrollment, compliance activities, and other departmental programs\r\nRecords & Documentation Assist with maintaining personnel and departmental records electronically, including scanning and coding documents into the FileNet recordkeeping system accurately and timely\r\nAssist with updating and maintaining HR forms, documents, and job aids\r\nAdministrative & Office Operations Provide administrative support to the HR department at the corporate office\r\nManage HR procurement requisitions and submit purchase orders for payment processing\r\nOrder and maintain office and departmental supplies for the HR team\r\nOther Perform other duties, responsibilities, and special projects as assigned\r\nMinimum Qualifications Bachelor's degree in Human Resources or related field preferred\r\n1-2 years' experience in a Human Resources role required\r\nPrior experience with Oracle HCM or another HRIS highly desired\r\nComputer skills: MS Word, Excel, Outlook, and Power Point (Access is preferred)\r\nExcellent organizational and time management skills and ability to multi-task\r\nCustomer service oriented with excellent interpersonal skills\r\nStrong attention to detail\r\nAbility to work in a highly confidential environment and exhibit professionalism at all times\r\nAbility to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment\r\nSalary: Up to $22/hour\r\nThis is an estimated range based on the circumstances at the time of posting, however it may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand.\r\nBenefits We Offer a Comprehensive Benefits Plan Including Medical\r\nDental\r\nVision\r\nFlexible Spending Account (FSA)\r\nEmployee Assistance Program (EAP)\r\nLife & AD&D Insurance\r\nDisability\r\nPaid Time Off\r\nPaid Holidays\r\nAbout Us Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. Keeping our customers' needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers' supply chains for better service, greater efficiency and total visibility. As an award-winning, publicly traded company (NASDAQ: HUBG) with $5 billion in revenue, our 6,000 employees and drivers across the globe are always in pursuit of \"The Way Ahead\" - a commitment to service, integrity and innovation. We believe the way you do something is just as important as what you do. For more information, visit www.hubgroup.com .\r\nJ-18808-Ljbffr","datePosted":"2026-08-08T01:59:38.866Z","dateModified":"2026-08-08T01:59:38.866Z","hiringOrganization":{"@type":"Organization","name":"Socket","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Oak Brook","addressRegion":"IL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"2d2a96c179b3e491b709566f"},"url":"https://jobsearcher.com/jobs/2d2a96c179b3e491b709566f"}}