ESS Substitute School Office Manager

ESS Substitute School Office ManagerPOSITION DESCRIPTIONUnder the supervision and direction of the school administrator, the ESS School Substitute Office Manager performs a wide variety of responsible secretarial and stenographic work. Serves as adequate replacement for absence staff, personal secretarial assistant to the principal, relieving the principal of significant secretarial and clerical details; performs other office management duties as required.MINIMUM QUALIFICATIONSEducation:High school diploma or equivalentTuberculosis (TB) TestDepartment of Justice Background Check3 years of similar or relevent expereinceExperience:Clerical experience involving the use of stenographic skills. One year of experience in a school district is highly desirable .DUTIES AND RESPONSIBILITIESResponsibilities of a receptionist, greeting the public, giving correct and accurate information, and interviewing office visitorsTyping and routing daily staff absence listManual operation of the bell system when the regular bell system is not in useDistribution of incoming mailManagement of substitute teachers and/or substitute classified employees, upon their arrival at the school site and the distribution of necessary informationSupply accurate information regarding the attendance forms and the temporary role sheetsReceive telephone calls and disseminate information, ensuring an efficient and smooth operation of the telephone system. Relay accurate information regarding school policies and proceduresSchedule appointments, handle cancellations and send out reminders and confirmations of appointmentsMaintenance and upkeep of an accurate and efficient filing systemMaintain the Key File and Emergency Card FilePerform other duties as assignedEMPLOYMENT STANDARDSKnowledge of:District policies, procedures, personnel and departmental functions; modern office methods; Business English, including vocabulary skills; correct grammatical usage and punctuation; modern filing rules, regulations, laws and policies governing a school district.Ability to:Take and transcribe with accuracy, using any form of note-taking including but not limited to shorthand, speed writing and or any form of dictated composition, in addition to keyboarding at the rate of 60 words per minute from clear legible copy; perform word processing proficiently; learn specific rules, regulations, laws and policies quickly and apply them with good judgment in a variety of procedural matters without immediate supervision; make arithmetical calculations with speed and accuracy; compile and maintain accurate and complete records and reports; understand and carry out oral and written directions; meet the public tactfully and courteously.Personal Qualifications:Ability to relate effectively with staff, students, parents and community. Ability to perform a wide variety of responsible and stenographic work of more than average difficulty, exercise initiative, good judgment and flexibility.Privacy InformationWhen you apply for a position with ESS, we collect personal information such as:Contact details (name, email, phone, address)Application materials (resume, work history, education, references)Information you choose to provide during the hiring process (interviews, assessments, background checks, as permitted by law)We use this information to:Evaluate your candidacy and qualificationsConduct interviews and background checksManage our recruitment and hiring processesComply with applicable legal obligationsWe do not sell or share applicant personal information. We retain it as long as necessary for recruitment, compliance, and potential future opportunities.You may have rights under U.S. state privacy laws, including to request access, correction, deletion, or limitation of your personal information.For details about our practices and your rights, please review our full Privacy Notices below.Click here if you are a California resident: CA Privacy Policy