{"schemaVersion":"jobsearcher.job.v1","id":"2c2d0b4b1cf79582324bdb53","url":"https://jobsearcher.com/jobs/2c2d0b4b1cf79582324bdb53","canonicalUrl":"https://jobsearcher.com/jobs/2c2d0b4b1cf79582324bdb53","title":"Executive Assistant (remote)","description":"About the CompanyAmherst College is a highly selective liberal arts institution committed to academic excellence, intellectual engagement, and a diverse and inclusive community. The College is dedicated to broadening the racial, socioeconomic, and geographic diversity of its student body while fostering an enriching environment for faculty, staff, students, alumni, parents, trustees, and the broader Amherst community.About the RoleAmherst College is seeking an experienced Executive Assistant to the President to provide high-level administrative, operational, and organizational support to the Office of the President. Reporting to the Chief of Staff, the Executive Assistant will work closely with the President and Chief of Staff while supervising a small team of full-time and casual staff. This highly visible position serves as a trusted partner in managing the President's time, priorities, communications, travel, meetings, events, and office operations. The ideal candidate will demonstrate exceptional judgment, discretion, diplomacy, initiative, communication, and organizational skills while representing the Office of the President with professionalism, warmth, and responsiveness.ResponsibilitiesExecutive Support Manage the President's complex calendar and provide daily and weekly briefings.Anticipate scheduling needs, resolve conflicts, and prioritize meeting requests.Coordinate presidential travel, including flights, accommodations, transportation, and itineraries.Prepare meeting materials, itineraries, biographies, briefings, and other documents.Ensure the President is properly prepared for meetings, events, travel, and institutional commitments.Draft and review correspondence and documents requiring presidential approval or signature.Process expenses and provide day-to-day logistical support.Office Management & Team Leadership Oversee daily operations of the Office of the President.Establish effective office procedures, workflows, and service standards.Supervise staff scheduling, training, professional development, work assignments, and performance expectations.Coordinate visitor reception, correspondence, filing, technology, facilities, and office coverage.Manage records, electronic resources, Google Sites and Drives, and appropriate archival processes.Track inquiries and requests and ensure timely follow-up.Identify opportunities to improve office operations, communication, systems, and service delivery.Chief of Staff Support Help coordinate information and communication between the President and internal stakeholders.Ensure requests, commitments, and decisions are appropriately routed and followed through.Support preparation and proofreading of presidential communications and briefing materials.Coordinate searches for senior staff and Office of the President personnel.Help ensure the President receives appropriate support for speeches, remarks, and institutional engagements.Budget & Financial Administration Process invoices, reimbursements, purchase orders, budget transfers, and travel expenses.Reconcile presidential credit card transactions and expense reports.Manage transaction reviews and approvals through Workday.Monitor departmental budgets and monthly reconciliations.Support purchasing activities and funding requests.Assist the Chief of Staff with annual budget preparation.Event & Meeting Support Plan and coordinate presidential receptions, dinners, retreats, trustee gatherings, donor and alumni events, campus meetings, and special events.Coordinate meeting spaces, catering, technology, invitations, guest lists, transportation, lodging, accessibility, and event materials.Work collaboratively with campus offices to anticipate logistical needs and resolve issues.Supervise event staffing and operational support.Maintain accurate attendee and RSVP records.Prepare run-of-show documents, scripts, and briefing materials for major institutional events such as Commencement, Convocation, and Town Halls.QualificationsThe provided job posting excerpt indicates that qualifications are required but does not include the specific required qualifications following the “Required:” heading. Therefore, no additional education, experience, or technical requirements are being added beyond what is explicitly supported by the provided posting.Preferred SkillsExecutive-level administrative support.Complex calendar and travel management.Office and team supervision.Event planning and logistics.Budget and financial administration.Confidential communication and discretion.Stakeholder relationship management.Organizational planning and follow-through.Professional written and verbal communication.Pay range and compensation packageCompetitive annual salary of $95,000–$110,000. Comprehensive and competitive benefits package for eligible staff and their families. Full-time, year-round employment. Opportunity to work directly with senior institutional leadership. High-impact role within the Office of the President. Opportunities to lead administrative operations and support major institutional initiatives. Occasional remote work may be available during specific periods or for certain tasks with prior supervisor approval.Equal Opportunity StatementAmherst College is committed to building a diverse and inclusive community across its student body, faculty, administration, and staff. The College values different racial, socioeconomic, geographic, and individual perspectives and seeks to create an educational and professional environment enriched by that diversity.Work ScheduleThis is a full-time, year-round position requiring regular in-person presence on campus. Evening and weekend work will be required periodically to support presidential events, trustee meetings, travel, and urgent institutional needs.","company":"Torentify","rawCompany":"torentify","city":"Hadley","state":"MA","isRemote":true,"isActive":false,"createdAt":"2026-08-14T15:57:31.531Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant (remote)","description":"About the CompanyAmherst College is a highly selective liberal arts institution committed to academic excellence, intellectual engagement, and a diverse and inclusive community. The College is dedicated to broadening the racial, socioeconomic, and geographic diversity of its student body while fostering an enriching environment for faculty, staff, students, alumni, parents, trustees, and the broader Amherst community.About the RoleAmherst College is seeking an experienced Executive Assistant to the President to provide high-level administrative, operational, and organizational support to the Office of the President. Reporting to the Chief of Staff, the Executive Assistant will work closely with the President and Chief of Staff while supervising a small team of full-time and casual staff. This highly visible position serves as a trusted partner in managing the President's time, priorities, communications, travel, meetings, events, and office operations. The ideal candidate will demonstrate exceptional judgment, discretion, diplomacy, initiative, communication, and organizational skills while representing the Office of the President with professionalism, warmth, and responsiveness.ResponsibilitiesExecutive Support Manage the President's complex calendar and provide daily and weekly briefings.Anticipate scheduling needs, resolve conflicts, and prioritize meeting requests.Coordinate presidential travel, including flights, accommodations, transportation, and itineraries.Prepare meeting materials, itineraries, biographies, briefings, and other documents.Ensure the President is properly prepared for meetings, events, travel, and institutional commitments.Draft and review correspondence and documents requiring presidential approval or signature.Process expenses and provide day-to-day logistical support.Office Management & Team Leadership Oversee daily operations of the Office of the President.Establish effective office procedures, workflows, and service standards.Supervise staff scheduling, training, professional development, work assignments, and performance expectations.Coordinate visitor reception, correspondence, filing, technology, facilities, and office coverage.Manage records, electronic resources, Google Sites and Drives, and appropriate archival processes.Track inquiries and requests and ensure timely follow-up.Identify opportunities to improve office operations, communication, systems, and service delivery.Chief of Staff Support Help coordinate information and communication between the President and internal stakeholders.Ensure requests, commitments, and decisions are appropriately routed and followed through.Support preparation and proofreading of presidential communications and briefing materials.Coordinate searches for senior staff and Office of the President personnel.Help ensure the President receives appropriate support for speeches, remarks, and institutional engagements.Budget & Financial Administration Process invoices, reimbursements, purchase orders, budget transfers, and travel expenses.Reconcile presidential credit card transactions and expense reports.Manage transaction reviews and approvals through Workday.Monitor departmental budgets and monthly reconciliations.Support purchasing activities and funding requests.Assist the Chief of Staff with annual budget preparation.Event & Meeting Support Plan and coordinate presidential receptions, dinners, retreats, trustee gatherings, donor and alumni events, campus meetings, and special events.Coordinate meeting spaces, catering, technology, invitations, guest lists, transportation, lodging, accessibility, and event materials.Work collaboratively with campus offices to anticipate logistical needs and resolve issues.Supervise event staffing and operational support.Maintain accurate attendee and RSVP records.Prepare run-of-show documents, scripts, and briefing materials for major institutional events such as Commencement, Convocation, and Town Halls.QualificationsThe provided job posting excerpt indicates that qualifications are required but does not include the specific required qualifications following the “Required:” heading. Therefore, no additional education, experience, or technical requirements are being added beyond what is explicitly supported by the provided posting.Preferred SkillsExecutive-level administrative support.Complex calendar and travel management.Office and team supervision.Event planning and logistics.Budget and financial administration.Confidential communication and discretion.Stakeholder relationship management.Organizational planning and follow-through.Professional written and verbal communication.Pay range and compensation packageCompetitive annual salary of $95,000–$110,000. Comprehensive and competitive benefits package for eligible staff and their families. Full-time, year-round employment. Opportunity to work directly with senior institutional leadership. High-impact role within the Office of the President. Opportunities to lead administrative operations and support major institutional initiatives. Occasional remote work may be available during specific periods or for certain tasks with prior supervisor approval.Equal Opportunity StatementAmherst College is committed to building a diverse and inclusive community across its student body, faculty, administration, and staff. The College values different racial, socioeconomic, geographic, and individual perspectives and seeks to create an educational and professional environment enriched by that diversity.Work ScheduleThis is a full-time, year-round position requiring regular in-person presence on campus. Evening and weekend work will be required periodically to support presidential events, trustee meetings, travel, and urgent institutional needs.","datePosted":"2026-08-14T15:57:31.531Z","dateModified":"2026-08-14T15:57:31.531Z","hiringOrganization":{"@type":"Organization","name":"Torentify","sameAs":"https://jobsearcher.com"},"jobLocationType":"TELECOMMUTE","applicantLocationRequirements":{"@type":"Country","name":"US"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Hadley","addressRegion":"MA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"2c2d0b4b1cf79582324bdb53"},"url":"https://jobsearcher.com/jobs/2c2d0b4b1cf79582324bdb53"}}