Administrative Assistant

Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance team productivity, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive approach to managing administrative tasks. You will serve as the first point of contact for visitors and callers, manage schedules, and provide essential clerical support to keep our office running efficiently. This paid position is perfect for someone eager to grow their career in office management and customer service within a vibrant environment. Responsibilities Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette Operate multi-line phone systems to handle incoming calls efficiently and route messages accurately Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools Perform data entry, proofread documents, and ensure accuracy in all clerical tasks Support calendar management and scheduling for team meetings, appointments, and events Handle general office management duties such as ordering supplies, maintaining office equipment, and overseeing day-to-day operations Provide exceptional customer support by responding promptly to inquiries via phone or email and assisting clients or visitors as needed Experience Proven office experience with strong organizational skills and attention to detail Prior clerical experience in a fast-paced environment emphasizing customer service excellence Familiarity with multi-line phone systems, Google Workspace (formerly G Suite), Microsoft Office Suite (Word, Excel, PowerPoint), and basic data entry skills Bilingual abilities are highly desirable to serve diverse clientele effectively. i.e. Russian or Spanish Experience with office management tasks such as filing, proofreading, calendar management, and supply ordering is preferred Demonstrated ability to handle phone etiquette professionally and manage time effectively in busy settings Join us in creating a welcoming environment where your organizational talents can shine! This role offers an engaging opportunity to develop your administrative expertise while supporting our team’s success. We value proactive individuals who thrive on providing exceptional support and fostering positive interactions every day. Job Type: Full-time Pay: $20.00 - $25.00 per hour Benefits: Referral program Work Location: In person