{"schemaVersion":"jobsearcher.job.v1","id":"28317323b3cba91fb3a9abf8","url":"https://jobsearcher.com/jobs/28317323b3cba91fb3a9abf8","canonicalUrl":"https://jobsearcher.com/jobs/28317323b3cba91fb3a9abf8","title":"Procurement & Dispatch Coordinator","description":"About UsFounded in 1966, The Ruby Company is a national produce distribution and supply company that connects growers with commercial purchasers. We deliver consistent value through reliable performance, transparent business practices, and long-term partnerships.We are seeking motivated, resourceful professionals who want to contribute in a collaborative, entrepreneurial environment. Team members work across functions to strengthen customer and grower relationships, improve execution, and support the company’s continued growth.Position OverviewThe Procurement & Dispatch Coordinator supports purchasing, order execution, pricing, and customer account management across multiple markets and distribution centers. Working closely with sales, logistics, accounting, customers, and vendors, this role helps maintain order accuracy, resolve issues promptly, and support informed purchasing decisions. This position may require travel up to 15%.Key ResponsibilitiesDevelop procurement and replenishment strategies for multiple customers, markets, and distribution centers using industry expertise and customer- and vendor-specific knowledge.Support procurement and sales teams in making purchasing decisions based on commodity-market conditions, product availability, and pricing.Manage daily order processing for strategic customers and maintain accurate, timely order and account records.Analyze operational data and translate findings into clear, actionable updates for internal teams.Process product passings, confirmations, customer requests, and pricing-related files accurately and on schedule.Maintain free on board (FOB) pricing and coordinate pricing updates as needed.Respond to vendor and customer inquiries, identify discrepancies, and coordinate timely resolution before issues affect customers or deliveries.Partner with accounting to resolve losses, credits, and customer account reconciliations.Coordinate with sales, logistics, and accounting teams to support accurate account management, uninterrupted product flow, and effective issue resolution.Required QualificationsRelevant experience in procurement, order management, logistics, customer account management, or a related operational function.Professional, prompt, and polished written and verbal communication skills.Strong negotiation and relationship-building skills.Proficiency with data entry, business systems, and spreadsheet-based analysis, with the ability to learn new systems and processes.Ability to identify and resolve problems independently using sound judgment.Demonstrated accuracy, thoroughness, and dependability in a fast-paced environment.Ability to manage priorities independently, collaborate effectively, and follow issues through resolution.Ability to thrive in an entrepreneurial environment with evolving priorities and processes.Ability and willingness to travel up to 15%.Preferred QualificationsExperience in produce, food distribution, logistics, commodities, or a related industry.Bachelor’s degree or equivalent relevant professional experience.Benefits and PerksCompetitive base salary and performance-based bonus opportunity.Health benefits (medical, dental, vision).401(k) plan with company matching that is immediately vested.Collaborative, fast-paced work environment.Opportunities to expand responsibilities and develop within the organization.Casual dress code.Direct access to and regular engagement with company leadership.CompensationThis position offers a competitive base salary and eligibility for performance-based bonuses. Compensation will be based on relevant experience, skills, and work location.","company":"Ruby Company","rawCompany":"ruby company","city":"McHenry","state":"IL","isRemote":false,"isActive":false,"createdAt":"2026-10-16T06:13:04.378Z","occupations":[{"code":"13-1023.00","title":"Purchasing Agents, Except Wholesale, Retail, and Farm Products","slug":"purchasing-agents-except-wholesale-retail-and-farm-products"},{"code":"43-3061.00","title":"Procurement Clerks","slug":"procurement-clerks"},{"code":"43-5061.00","title":"Production, Planning, and Expediting Clerks","slug":"production-planning-and-expediting-clerks"}],"industries":[{"code":"424480","title":"Fresh Fruit and Vegetable Merchant Wholesalers","slug":"fresh-fruit-and-vegetable-merchant-wholesalers"},{"code":"424490","title":"Other Grocery and Related Products Merchant Wholesalers","slug":"other-grocery-and-related-products-merchant-wholesalers"},{"code":"424410","title":"General Line Grocery Merchant Wholesalers","slug":"general-line-grocery-merchant-wholesalers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Procurement & Dispatch Coordinator","description":"About UsFounded in 1966, The Ruby Company is a national produce distribution and supply company that connects growers with commercial purchasers. We deliver consistent value through reliable performance, transparent business practices, and long-term partnerships.We are seeking motivated, resourceful professionals who want to contribute in a collaborative, entrepreneurial environment. Team members work across functions to strengthen customer and grower relationships, improve execution, and support the company’s continued growth.Position OverviewThe Procurement & Dispatch Coordinator supports purchasing, order execution, pricing, and customer account management across multiple markets and distribution centers. Working closely with sales, logistics, accounting, customers, and vendors, this role helps maintain order accuracy, resolve issues promptly, and support informed purchasing decisions. This position may require travel up to 15%.Key ResponsibilitiesDevelop procurement and replenishment strategies for multiple customers, markets, and distribution centers using industry expertise and customer- and vendor-specific knowledge.Support procurement and sales teams in making purchasing decisions based on commodity-market conditions, product availability, and pricing.Manage daily order processing for strategic customers and maintain accurate, timely order and account records.Analyze operational data and translate findings into clear, actionable updates for internal teams.Process product passings, confirmations, customer requests, and pricing-related files accurately and on schedule.Maintain free on board (FOB) pricing and coordinate pricing updates as needed.Respond to vendor and customer inquiries, identify discrepancies, and coordinate timely resolution before issues affect customers or deliveries.Partner with accounting to resolve losses, credits, and customer account reconciliations.Coordinate with sales, logistics, and accounting teams to support accurate account management, uninterrupted product flow, and effective issue resolution.Required QualificationsRelevant experience in procurement, order management, logistics, customer account management, or a related operational function.Professional, prompt, and polished written and verbal communication skills.Strong negotiation and relationship-building skills.Proficiency with data entry, business systems, and spreadsheet-based analysis, with the ability to learn new systems and processes.Ability to identify and resolve problems independently using sound judgment.Demonstrated accuracy, thoroughness, and dependability in a fast-paced environment.Ability to manage priorities independently, collaborate effectively, and follow issues through resolution.Ability to thrive in an entrepreneurial environment with evolving priorities and processes.Ability and willingness to travel up to 15%.Preferred QualificationsExperience in produce, food distribution, logistics, commodities, or a related industry.Bachelor’s degree or equivalent relevant professional experience.Benefits and PerksCompetitive base salary and performance-based bonus opportunity.Health benefits (medical, dental, vision).401(k) plan with company matching that is immediately vested.Collaborative, fast-paced work environment.Opportunities to expand responsibilities and develop within the organization.Casual dress code.Direct access to and regular engagement with company leadership.CompensationThis position offers a competitive base salary and eligibility for performance-based bonuses. Compensation will be based on relevant experience, skills, and work location.","datePosted":"2026-10-16T06:13:04.378Z","dateModified":"2026-10-16T06:13:04.378Z","hiringOrganization":{"@type":"Organization","name":"Ruby Company","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"McHenry","addressRegion":"IL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"28317323b3cba91fb3a9abf8"},"url":"https://jobsearcher.com/jobs/28317323b3cba91fb3a9abf8"}}