Medical Records Coordinator

Cayuga Nursing & Rehabilitation Center - SummaryThe Medical Records Department is responsible for the overall management, accuracy, compliance, and security of the medical records department in a long-term care setting. This role ensures timely and accurate documentation, supports clinical and financial processes, maintains regulatory compliance, and serves as a liaison with providers, payers, and internal departments.Medical Records Coordinator Job Responsibilities:Prepare/maintain medical records for current, discharged, and newly admitted residents according to the checklist. Assist in maintaining current physician scheduling, including podiatry, dental, and ophthalmology visit listings. Upload and maintain external medical records and physician visit recordsExternal appointments - scheduling new and follow up appointments, ensuring paperwork is complete, transportation is arranged, and communicate with nursing and other disciplines as needed. Complete admission record review and checklist, 7 days post admissionMaintain HIPAA compliancePrepare discharge packets for residents. Medical Records Coordinator Skills & Qualifications: Prior experience in medical records management in a Skilled Nursing Facility or Long-Term Care setting strongly preferred.Working knowledge of PointClickCare (PCC) required or strongly preferred.Knowledge of Medicare, Medicaid, PPS, and managed care requirements.Familiarity with HIPAA regulations, chart audits, and QA processes.Strong organizational skills with attention to detail.Ability to manage multiple priorities in a fast-paced healthcare environment.Strong communication skills and ability to collaborate with interdisciplinary teams.