{"schemaVersion":"jobsearcher.job.v1","id":"25c1e65f2feb8650b3c8f045","url":"https://jobsearcher.com/jobs/25c1e65f2feb8650b3c8f045","canonicalUrl":"https://jobsearcher.com/jobs/25c1e65f2feb8650b3c8f045","title":"Construction Administrator","description":"Lambda, The Superintelligence Cloud, is a leader in AI cloud infrastructure serving tens of thousands of customers. Our customers range from AI researchers to enterprises and hyperscalers. Lambda's mission is to make compute as ubiquitous as electricity and give everyone the power of superintelligence. One person, one GPU.\n\nIf you'd like to build the world's best AI cloud, join us.\n\nTravel: 15% , Primarily a back-office role with occasional travel to data center sites.\n\nWhat You’ll Do\n\nAs a Construction Administrator, you will be the back-office backbone of Lambda’s data center build program. You will take in contractor schedules, submittals, drawings, RFIs, and change documentation across a portfolio of concurrent projects and turn them into a single clean, current, and trustworthy picture of where every project stands.\n\nYou will distill dense contractor schedules into the milestone views leadership actually uses, maintain rigorous document control across the full project lifecycle, and run the reporting cadence that keeps the DCIE team, our data center providers, and our contractors aligned. This role reports to the Data Center Implementation Manager and works daily with the Implementation Project Managers, field teams, procurement, and finance.\n\nKey Responsibilities\n\nSchedule Distillation & Analysis:\n\nIngest contractor and vendor schedules across multiple concurrent projects. Extract critical path, key milestones, long-lead deliveries, and float consumption, and roll them into consolidated program-level and executive-level schedule views. Flag slippage, sequencing conflicts, and milestone risk before they surface in the field.\n\nMaster Schedule Maintenance:\n\nMaintain Lambda’s integrated program schedule and milestone tracker. Reconcile contractor updates against baseline, maintain revision history, and keep OFCI delivery dates, commissioning windows, and capacity ready-for-service dates aligned.\n\nDocument Control:\n\nOwn the project document control system end to end: drawing registers, specifications, submittal logs, RFI logs, transmittals, meeting minutes, permits, inspection records, and as-builts. Enforce naming conventions, revision control, and access permissions so every stakeholder is working from the current set.\n\nSubmittal & RFI Administration:\n\nLog, route, and track submittals and RFIs to the correct internal reviewers. Monitor turnaround against contractual review windows, chase overdue responses, and maintain a clean audit trail of decisions and approvals.\n\nChange & Cost Documentation:\n\nTrack change orders, change directives, and potential change items from initiation through disposition. Maintain supporting documentation and reconcile the change log against budget trackers, purchase orders, and invoices in coordination with procurement and finance.\n\nReporting Cadence:\n\nProduce the recurring reporting package: weekly project status reports, milestone dashboards, open-item and risk registers, and monthly program summaries for executive leadership. Ensure figures tie out across schedule, cost, and field reporting.\n\nMeeting & Action Item Support:\n\nPrepare agendas and materials for OAC, design review, and page-turn meetings. Capture minutes and decisions, publish action items with owners and due dates, and drive follow-through to closure.\n\nRecords, Turnover & Closeout:\n\nAssemble and quality-check closeout packages including as-builts, O&M manuals, warranties, commissioning reports, and training records. Ensure complete and timely handoff to Data Center Operations and Facilities.\n\nSystems & Process Ownership:\n\nAdminister and improve the project management and documentation platforms used by DCIE. Build templates, trackers, and automated reporting that reduce manual effort and standardize how projects are run.\n\nStandards Library Management:\n\nMaintain Lambda’s controlled library of Basis of Design documents, standard details, specifications, and internal procedures, keeping versions current and accessible across the team.\n\nCross-functional Support:\n\nSupport Network Engineering, Data Center Operations, HPC, Supply Chain, and TPM with accurate schedule and documentation inputs so downstream deployment planning is built on current data.\n\nIdeal Candidate Profile\n\nExperienced in construction administration, project controls, or document control on complex construction or critical infrastructure programs.\n\nAble to read a contractor schedule critically rather than just repackage it, understanding logic ties, float, critical path, and where a schedule is telling an optimistic story.\n\nGenuinely organized, with a strong instinct for version control, naming discipline, and single sources of truth.\n\nComfortable with construction drawings, specifications, submittals, and RFIs, and with the vocabulary of MEP and mission-critical work.\n\nStrong with data and reporting tools, able to turn scattered inputs into a clean dashboard without a week of manual assembly.\n\nPersistent and diplomatic in chasing overdue responses from contractors, vendors, and internal reviewers.\n\nClear written communicator who can summarize status for executives without losing the detail that matters.\n\nSelf-directed and dependable on a recurring reporting cadence across multiple projects at once.\n\nImprovement-minded, always looking to templatize and automate repetitive project administration.\n\nDiscreet and careful with confidential contract, cost, and vendor information.\n\nTop Five Requirements\n\nConstruction Scheduling Fluency:\n\nDemonstrated ability to interpret, analyze, and distill contractor schedules into milestone and executive-level views, including critical path and float analysis.\n\nDocument Control Discipline:\n\nProven ownership of drawing registers, submittal and RFI logs, revision control, transmittals, and as-built and closeout documentation.\n\nProject Reporting & Data Skills:\n\nAbility to build and maintain accurate recurring status reports, dashboards, and trackers across multiple concurrent projects.\n\nTools Proficiency:\n\nHands-on experience with project management and documentation platforms such as Primavera P6, MS Project, Procore, Smartsheet, and advanced spreadsheet work.\n\nStakeholder Coordination & Follow-Through:\n\nTrack record of driving action items, review turnarounds, and documentation compliance across internal teams, contractors, and providers.\n\nQualifications\n\nBachelor’s degree in Construction Management, Engineering, Business, or a related field (or equivalent practical experience).\n\n4+ years of experience in construction administration, project controls, document control, or project coordination, ideally on data center or mission-critical projects.\n\nWorking knowledge of construction schedules, including critical path method, milestones, float, and lookahead planning.\n\nFamiliarity with construction documentation workflows: drawings, specifications, submittals, RFIs, change orders, and closeout packages.\n\nProficiency with Primavera P6 or MS Project, plus documentation and collaboration platforms (e.g., Procore, Smartsheet, SharePoint, Google Workspace, Jira, Monday.com).\n\nAdvanced spreadsheet skills, with the ability to build clean trackers, pivots, and reporting views. Experience with dashboarding or light automation is a plus.\n\nStrong written communication and documentation skills, with attention to accuracy and consistency.\n\nHighly organized, able to manage competing deadlines across multiple concurrent projects with minimal supervision.\n\nBasic understanding of MEP systems and construction sequencing sufficient to interpret technical documents and ask the right questions.\n\nWillingness to travel occasionally to data center sites (~15%) for turnover, closeout, or program milestones.\n\nCommitted to continuous improvement in project delivery, documentation standards, and reporting practices.\n\nSalary Range Information\n\nThe annual salary range for this position has been set based on market data and other factors. However, a salary higher or lower than this range may be appropriate for a candidate whose qualifications differ meaningfully from those listed in the job description.\n\nAbout Lambda\n\nFounded in 2012, with 500+ employees, and growing fast\n\nOur investors notably include TWG Global, US Innovative Technology Fund (USIT), Andra Capital, SGW, Andrej Karpathy, ARK Invest, Fincadia Advisors, G Squared, In-Q-Tel (IQT), KHK & Partners, NVIDIA, Pegatron, Supermicro, Wistron, Wiwynn, Gradient Ventures, Mercato Partners, SVB, 1517, and Crescent Cove\n\nWe have research papers accepted at top machine learning and graphics conferences, including NeurIPS, ICCV, SIGGRAPH, and TOG\n\nOur values are publicly available: https://lambda.ai/careers\n\nWe offer generous cash & equity compensation\n\nHealth, dental, and vision coverage for you and your dependents\n\nWellness and commuter stipends for select roles\n\n401k Plan with 2% company match (USA employees)\n\nFlexible paid time off plan that we all actually use\n\nEqual Opportunity Employer\n\nLambda is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.\n\nCompensation Range: $155K - $207K","company":"Lambda","rawCompany":"lambda","city":"San Jose","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-09-06T08:22:31.141Z","occupations":[{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9041.00","title":"Architectural and Engineering Managers","slug":"architectural-and-engineering-managers"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"518210","title":"Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services","slug":"computing-infrastructure-providers-data-processing-web-hosting-and-related-services"},{"code":"541512","title":"Computer Systems Design Services","slug":"computer-systems-design-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Construction Administrator","description":"Lambda, The Superintelligence Cloud, is a leader in AI cloud infrastructure serving tens of thousands of customers. Our customers range from AI researchers to enterprises and hyperscalers. Lambda's mission is to make compute as ubiquitous as electricity and give everyone the power of superintelligence. One person, one GPU.\n\nIf you'd like to build the world's best AI cloud, join us.\n\nTravel: 15% , Primarily a back-office role with occasional travel to data center sites.\n\nWhat You’ll Do\n\nAs a Construction Administrator, you will be the back-office backbone of Lambda’s data center build program. You will take in contractor schedules, submittals, drawings, RFIs, and change documentation across a portfolio of concurrent projects and turn them into a single clean, current, and trustworthy picture of where every project stands.\n\nYou will distill dense contractor schedules into the milestone views leadership actually uses, maintain rigorous document control across the full project lifecycle, and run the reporting cadence that keeps the DCIE team, our data center providers, and our contractors aligned. This role reports to the Data Center Implementation Manager and works daily with the Implementation Project Managers, field teams, procurement, and finance.\n\nKey Responsibilities\n\nSchedule Distillation & Analysis:\n\nIngest contractor and vendor schedules across multiple concurrent projects. Extract critical path, key milestones, long-lead deliveries, and float consumption, and roll them into consolidated program-level and executive-level schedule views. Flag slippage, sequencing conflicts, and milestone risk before they surface in the field.\n\nMaster Schedule Maintenance:\n\nMaintain Lambda’s integrated program schedule and milestone tracker. Reconcile contractor updates against baseline, maintain revision history, and keep OFCI delivery dates, commissioning windows, and capacity ready-for-service dates aligned.\n\nDocument Control:\n\nOwn the project document control system end to end: drawing registers, specifications, submittal logs, RFI logs, transmittals, meeting minutes, permits, inspection records, and as-builts. Enforce naming conventions, revision control, and access permissions so every stakeholder is working from the current set.\n\nSubmittal & RFI Administration:\n\nLog, route, and track submittals and RFIs to the correct internal reviewers. Monitor turnaround against contractual review windows, chase overdue responses, and maintain a clean audit trail of decisions and approvals.\n\nChange & Cost Documentation:\n\nTrack change orders, change directives, and potential change items from initiation through disposition. Maintain supporting documentation and reconcile the change log against budget trackers, purchase orders, and invoices in coordination with procurement and finance.\n\nReporting Cadence:\n\nProduce the recurring reporting package: weekly project status reports, milestone dashboards, open-item and risk registers, and monthly program summaries for executive leadership. Ensure figures tie out across schedule, cost, and field reporting.\n\nMeeting & Action Item Support:\n\nPrepare agendas and materials for OAC, design review, and page-turn meetings. Capture minutes and decisions, publish action items with owners and due dates, and drive follow-through to closure.\n\nRecords, Turnover & Closeout:\n\nAssemble and quality-check closeout packages including as-builts, O&M manuals, warranties, commissioning reports, and training records. Ensure complete and timely handoff to Data Center Operations and Facilities.\n\nSystems & Process Ownership:\n\nAdminister and improve the project management and documentation platforms used by DCIE. Build templates, trackers, and automated reporting that reduce manual effort and standardize how projects are run.\n\nStandards Library Management:\n\nMaintain Lambda’s controlled library of Basis of Design documents, standard details, specifications, and internal procedures, keeping versions current and accessible across the team.\n\nCross-functional Support:\n\nSupport Network Engineering, Data Center Operations, HPC, Supply Chain, and TPM with accurate schedule and documentation inputs so downstream deployment planning is built on current data.\n\nIdeal Candidate Profile\n\nExperienced in construction administration, project controls, or document control on complex construction or critical infrastructure programs.\n\nAble to read a contractor schedule critically rather than just repackage it, understanding logic ties, float, critical path, and where a schedule is telling an optimistic story.\n\nGenuinely organized, with a strong instinct for version control, naming discipline, and single sources of truth.\n\nComfortable with construction drawings, specifications, submittals, and RFIs, and with the vocabulary of MEP and mission-critical work.\n\nStrong with data and reporting tools, able to turn scattered inputs into a clean dashboard without a week of manual assembly.\n\nPersistent and diplomatic in chasing overdue responses from contractors, vendors, and internal reviewers.\n\nClear written communicator who can summarize status for executives without losing the detail that matters.\n\nSelf-directed and dependable on a recurring reporting cadence across multiple projects at once.\n\nImprovement-minded, always looking to templatize and automate repetitive project administration.\n\nDiscreet and careful with confidential contract, cost, and vendor information.\n\nTop Five Requirements\n\nConstruction Scheduling Fluency:\n\nDemonstrated ability to interpret, analyze, and distill contractor schedules into milestone and executive-level views, including critical path and float analysis.\n\nDocument Control Discipline:\n\nProven ownership of drawing registers, submittal and RFI logs, revision control, transmittals, and as-built and closeout documentation.\n\nProject Reporting & Data Skills:\n\nAbility to build and maintain accurate recurring status reports, dashboards, and trackers across multiple concurrent projects.\n\nTools Proficiency:\n\nHands-on experience with project management and documentation platforms such as Primavera P6, MS Project, Procore, Smartsheet, and advanced spreadsheet work.\n\nStakeholder Coordination & Follow-Through:\n\nTrack record of driving action items, review turnarounds, and documentation compliance across internal teams, contractors, and providers.\n\nQualifications\n\nBachelor’s degree in Construction Management, Engineering, Business, or a related field (or equivalent practical experience).\n\n4+ years of experience in construction administration, project controls, document control, or project coordination, ideally on data center or mission-critical projects.\n\nWorking knowledge of construction schedules, including critical path method, milestones, float, and lookahead planning.\n\nFamiliarity with construction documentation workflows: drawings, specifications, submittals, RFIs, change orders, and closeout packages.\n\nProficiency with Primavera P6 or MS Project, plus documentation and collaboration platforms (e.g., Procore, Smartsheet, SharePoint, Google Workspace, Jira, Monday.com).\n\nAdvanced spreadsheet skills, with the ability to build clean trackers, pivots, and reporting views. Experience with dashboarding or light automation is a plus.\n\nStrong written communication and documentation skills, with attention to accuracy and consistency.\n\nHighly organized, able to manage competing deadlines across multiple concurrent projects with minimal supervision.\n\nBasic understanding of MEP systems and construction sequencing sufficient to interpret technical documents and ask the right questions.\n\nWillingness to travel occasionally to data center sites (~15%) for turnover, closeout, or program milestones.\n\nCommitted to continuous improvement in project delivery, documentation standards, and reporting practices.\n\nSalary Range Information\n\nThe annual salary range for this position has been set based on market data and other factors. However, a salary higher or lower than this range may be appropriate for a candidate whose qualifications differ meaningfully from those listed in the job description.\n\nAbout Lambda\n\nFounded in 2012, with 500+ employees, and growing fast\n\nOur investors notably include TWG Global, US Innovative Technology Fund (USIT), Andra Capital, SGW, Andrej Karpathy, ARK Invest, Fincadia Advisors, G Squared, In-Q-Tel (IQT), KHK & Partners, NVIDIA, Pegatron, Supermicro, Wistron, Wiwynn, Gradient Ventures, Mercato Partners, SVB, 1517, and Crescent Cove\n\nWe have research papers accepted at top machine learning and graphics conferences, including NeurIPS, ICCV, SIGGRAPH, and TOG\n\nOur values are publicly available: https://lambda.ai/careers\n\nWe offer generous cash & equity compensation\n\nHealth, dental, and vision coverage for you and your dependents\n\nWellness and commuter stipends for select roles\n\n401k Plan with 2% company match (USA employees)\n\nFlexible paid time off plan that we all actually use\n\nEqual Opportunity Employer\n\nLambda is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.\n\nCompensation Range: $155K - $207K","datePosted":"2026-09-06T08:22:31.141Z","dateModified":"2026-09-06T08:22:31.141Z","hiringOrganization":{"@type":"Organization","name":"Lambda","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Jose","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"25c1e65f2feb8650b3c8f045"},"url":"https://jobsearcher.com/jobs/25c1e65f2feb8650b3c8f045"}}