Accounting & Billing Specialist

The Accounting & Billing Specialist is responsible for processing vendor invoices through the Company’s invoice management system, assisting with customer invoicing functions, and maintaining accurate financial and billing records. The position will communicate with vendors, customers, and internal departments to ensure invoices are processed accurately and timely. This role supports daily accounting operations and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Essential Functions A. Process incoming vendor invoices through the Stampli invoice management platform, review invoices for accuracy and ensure appropriate approvals are obtained.B. Assist with customer invoicing and billing activities for affiliated companies.C. Respond to vendor and customer inquiries regarding invoices, billing discrepancies, and payment status.D. Maintain accurate invoice records, billing documentation, and supporting files.E. Communicate with internal departments to resolve invoice and billing issues in a timely manner.F. Monitor daily emails and correspondence related to billing and accounts payable activities.G. Perform special projects and other duties as assigned.Qualifications A. High School Diploma or Equivalency required.B. Prior accounts payable, billing, invoicing, or accounting support experience preferred.C. Experience with invoice management systems such as Stampli preferred.D. Strong verbal, written, and interpersonal communication skills required.E. Highly organized with strong attention to detail and demonstrated multi-tasking capabilities required.F. Ability to organize and manage multiple priorities required.G. Proficient in Microsoft Office Suite, including Outlook and Excel, required.H. Ability to work independently and collaboratively in a team environment required.I. Transportation or maritime industry experience preferred.