{"schemaVersion":"jobsearcher.job.v1","id":"2255a4d05a004a0e7bae727a","url":"https://jobsearcher.com/jobs/2255a4d05a004a0e7bae727a","canonicalUrl":"https://jobsearcher.com/jobs/2255a4d05a004a0e7bae727a","title":"Executive Assistant Intern: Support Executives & Projects","description":"Job Description\r\nDigital Factory is looking for an Executive Assistant with a wide skill set to support Executives. In this role the candidate will coordinate and manage executive scheduling, prepare and organize important strategic materials and plans, and provide administrative and operational support. A successful candidate will have strong technical ability, great communication and interpersonal skills. This is an unpaid internship with opportunities to gain real life experiences and career development.\r\nReports to\r\nLawrence Griffith, Executive\r\nLocation\r\nChicago, Illinois\r\nWho We Are\r\nOur team's digital inventiveness and mobile location expertise creates brand stories that produce results. We are seasoned professionals who have worked in marketing, technology, mobile, and beyond. Our skills include Micro-fencing, mobile strategy, data analytics, and more.\r\nThis Position Will Entail\r\nA detail-oriented self-starter with prior experience in a technology company\r\nSomeone who exhibits sound judgment with the ability to prioritize and make decisions\r\nEnergetic and eager to tackle new projects and ideas\r\nComfortable interacting with high-level executives\r\nA team player capable of cultivating productive working relationships across the firm\r\nResourceful, can-do attitude\r\nThrives in a fast-paced environment\r\nManage executive calendars, schedule meetings, appointments, and conference calls, and coordinate with internal and external stakeholders to ensure efficient use of time.\r\nArrange travel accommodations, including flights, hotels, and transportation, an prepare detailed itineraries for domestic and international trips.\r\nCoordinate and schedule meetings, prepare agendas, take meeting minutes, and follow up on action items to ensure timely completion.\r\nManage incoming and outgoing correspondence, including emails, phone calls, and written correspondence, and respond to inquiries on behalf of the executive as appropriate.\r\nPrepare and format documents, presentations, reports, and other materials for meeting, presentations, and special projects.\r\nOrganize and maintain electronic and physical files, documents, and records, ensuring confidentiality and accessibility as needed.\r\nOversee the day-to-day operations of the executive office\r\nProvide administrative support for special projects, initiatives, and events, including research, coordination, and logistics management.\r\nHandle sensitive and confidential information with discretion and professionalism, maintaining confidentiality at all times.\r\nBuild and maintain positive relationships with internal and external stakeholders including clients, vendors, and partners, representing the executive office in a professional manner.\r\nOther duties as assigned.\r\nDesired Skills Qualifications\r\nExcellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)\r\nExceptional writing, editing, and proofreading skills\r\nExcellent organizational skills with the ability to prioritize tasks, manage time effectively and meet deadlines in a fast-paced environment.\r\nMeticulous attention to detail and accuracy in managing calendars, documents, and correspondence.\r\nStrong written and verbal communication skills with the ability to communicate effectively with individuals at all levels, both internally and externally.\r\nStrong problem-solving skills with the ability to anticipate needs, identify solutions, and proactively address issues.\r\nHigh level of discretion and confidentiality in handling sensitive information and dealing with confidential matters.\r\nFlexibility and adaptability to changing priorities, situations, and demands, with the ability to remain calm under pressure.\r\nAbility to work collaboratively as part of a team and provide support to other members of the executive office and administrative staff.\r\nProfessional demeanor and appearance, with excellent interpersonal skills and the ability to represent the executive office with integrity and professionalism.\r\nRequired Education And Work Experience\r\nBachelor's degree in Business Administration, Office Administration, Masters in related fields is preferred.\r\nPreferred Qualifications\r\nPrior experience with start-ups is a plus.\r\nAbility to diagnose problems quickly and foresee potential issues\r\nStrategic Thinking to develop long-term plans that align with business objectives\r\nAbility to lead organizational change initiatives and effectively manage transitions within the company (Change Management).\r\nExperience in event planning and coordination, including organizing meetings, conferences, and corporate events is a plus.\r\nProficiency in advanced office software and tools, such as data analysis software, customer relationship management (CRM) systems, and online collaboration platforms, to enhance productivity and efficiency.\r\nCertification (Preferred)\r\nPRINCE2\r\nPMP\r\nSix Sigma\r\nDigital Factory is an equal opportunity employer, committed to recruiting, hiring and promoting qualified people of all backgrounds, regardless of sex; race; color; creed; national origin; religion; age; marital status; pregnancy; physical, disability; sexual orientation; gender identity or any other basis protected by federal, state or local law.\r\nJ-18808-Ljbffr","company":"Human Services","rawCompany":"human services","city":"Chicago","state":"IL","isRemote":false,"isActive":false,"createdAt":"2026-08-08T01:38:11.684Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant Intern: Support Executives & Projects","description":"Job Description\r\nDigital Factory is looking for an Executive Assistant with a wide skill set to support Executives. In this role the candidate will coordinate and manage executive scheduling, prepare and organize important strategic materials and plans, and provide administrative and operational support. A successful candidate will have strong technical ability, great communication and interpersonal skills. This is an unpaid internship with opportunities to gain real life experiences and career development.\r\nReports to\r\nLawrence Griffith, Executive\r\nLocation\r\nChicago, Illinois\r\nWho We Are\r\nOur team's digital inventiveness and mobile location expertise creates brand stories that produce results. We are seasoned professionals who have worked in marketing, technology, mobile, and beyond. Our skills include Micro-fencing, mobile strategy, data analytics, and more.\r\nThis Position Will Entail\r\nA detail-oriented self-starter with prior experience in a technology company\r\nSomeone who exhibits sound judgment with the ability to prioritize and make decisions\r\nEnergetic and eager to tackle new projects and ideas\r\nComfortable interacting with high-level executives\r\nA team player capable of cultivating productive working relationships across the firm\r\nResourceful, can-do attitude\r\nThrives in a fast-paced environment\r\nManage executive calendars, schedule meetings, appointments, and conference calls, and coordinate with internal and external stakeholders to ensure efficient use of time.\r\nArrange travel accommodations, including flights, hotels, and transportation, an prepare detailed itineraries for domestic and international trips.\r\nCoordinate and schedule meetings, prepare agendas, take meeting minutes, and follow up on action items to ensure timely completion.\r\nManage incoming and outgoing correspondence, including emails, phone calls, and written correspondence, and respond to inquiries on behalf of the executive as appropriate.\r\nPrepare and format documents, presentations, reports, and other materials for meeting, presentations, and special projects.\r\nOrganize and maintain electronic and physical files, documents, and records, ensuring confidentiality and accessibility as needed.\r\nOversee the day-to-day operations of the executive office\r\nProvide administrative support for special projects, initiatives, and events, including research, coordination, and logistics management.\r\nHandle sensitive and confidential information with discretion and professionalism, maintaining confidentiality at all times.\r\nBuild and maintain positive relationships with internal and external stakeholders including clients, vendors, and partners, representing the executive office in a professional manner.\r\nOther duties as assigned.\r\nDesired Skills Qualifications\r\nExcellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)\r\nExceptional writing, editing, and proofreading skills\r\nExcellent organizational skills with the ability to prioritize tasks, manage time effectively and meet deadlines in a fast-paced environment.\r\nMeticulous attention to detail and accuracy in managing calendars, documents, and correspondence.\r\nStrong written and verbal communication skills with the ability to communicate effectively with individuals at all levels, both internally and externally.\r\nStrong problem-solving skills with the ability to anticipate needs, identify solutions, and proactively address issues.\r\nHigh level of discretion and confidentiality in handling sensitive information and dealing with confidential matters.\r\nFlexibility and adaptability to changing priorities, situations, and demands, with the ability to remain calm under pressure.\r\nAbility to work collaboratively as part of a team and provide support to other members of the executive office and administrative staff.\r\nProfessional demeanor and appearance, with excellent interpersonal skills and the ability to represent the executive office with integrity and professionalism.\r\nRequired Education And Work Experience\r\nBachelor's degree in Business Administration, Office Administration, Masters in related fields is preferred.\r\nPreferred Qualifications\r\nPrior experience with start-ups is a plus.\r\nAbility to diagnose problems quickly and foresee potential issues\r\nStrategic Thinking to develop long-term plans that align with business objectives\r\nAbility to lead organizational change initiatives and effectively manage transitions within the company (Change Management).\r\nExperience in event planning and coordination, including organizing meetings, conferences, and corporate events is a plus.\r\nProficiency in advanced office software and tools, such as data analysis software, customer relationship management (CRM) systems, and online collaboration platforms, to enhance productivity and efficiency.\r\nCertification (Preferred)\r\nPRINCE2\r\nPMP\r\nSix Sigma\r\nDigital Factory is an equal opportunity employer, committed to recruiting, hiring and promoting qualified people of all backgrounds, regardless of sex; race; color; creed; national origin; religion; age; marital status; pregnancy; physical, disability; sexual orientation; gender identity or any other basis protected by federal, state or local law.\r\nJ-18808-Ljbffr","datePosted":"2026-08-08T01:38:11.684Z","dateModified":"2026-08-08T01:38:11.684Z","hiringOrganization":{"@type":"Organization","name":"Human Services","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Chicago","addressRegion":"IL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"2255a4d05a004a0e7bae727a"},"url":"https://jobsearcher.com/jobs/2255a4d05a004a0e7bae727a"}}