Payroll Specialist

Job Description Payroll Specialist Want to make an application Make sure your CV is up to date, then read the following job specs carefully before applying.ResponsibilitiesManage end-to-end payroll processing for a diverse workforce including salary, hourly, and casual employees in both Canada and the US including reporting of overtime, on-call and call-out pay.Validate complex payroll calculations (e.g. retroactive payments, overtime, maternity/parental leaves, live out allowances, payroll adjustments) and update related systems as needed.Generate final pay in accordance with local legislations and labor laws as and when instructed by People & Culture (Human Resources).Ensure accurate calculation of wages, tax withholdings, and deductions including related to benefits contributions, including 401(k) plans and RRSPs.Engage with employees to respond to their queries on matters relating to payroll, in a timely manner.Primary contact and liaison with ADP payroll services in Canada and the US, ensuring that outsourced payroll and disbursements are successfully achieved.Partner with business leaders to ensure appropriate time codes are established and functioning as expected for hourly time reporting, including base and overtime pay are calculated according to employment standards and legislations.Complete one-off pay runs based on business need, including annual incentives, etc.Administer employee benefits programs, including enrolment, deductions, and contributions to retirement savings plans such as 401(k) plans in the US and RRSPs in Canada. Ensure compliance with plan rules, regulations, and contribution limits.Ensure compliance with relevant payroll laws and regulations in both Canada and the US related to benefits programs, including 401(k) plans and RRSPs. Prepare and submit required documentation for retirement savings contributions and tax filings accurately and on time.Facilitate accurate and timely pay of Long Term Incentive Plan benefits in alignment with vesting schedules and in compliance with plan text rules and local tax requirementsOversee the reconciliation of all government remittances and year-end filings including T4, T2200, ROE, WCB, EHT, W-2, W-2C, ACA, Form 941 and 940, RRSP, 401K and Texas unemployment taxes.Utilize payroll and benefits administration software (e.g., ADP) to process payroll, manage benefits, as well as ERP systems (e.g. Xero) to post payroll data for financial integration.Maintain payroll integrations to various software as applicable.Generate reports related to payroll, benefits contributions, and retirement savings plans for management review, audits, and compliance purposes. Analyze data to ensure accuracy and identify discrepancies or trends requiring attention.Support the Finance team with the implementation of SOX Compliant processes and procedures relating to Payroll across the GroupAdditional duties assigned from time to time by management.Qualifications:Comprehensive knowledge of Canadian and US payroll rules/legislation and employment legislation required, particularly British Columbia, Texas, New York and CaliforniaCertified Payroll Manager (CPM) or Certified Payroll Professional (CPP) designation (or equivalent) is a plusExperience with benefits programs such as 401(k) plans and RRSPADP and Xero platforms are an advantage but not essentialExperience in cross-border payroll for both Canada and the US is highly desirableAbility to prioritize and work effectively under tight deadlines, be independent and work in a collaborative group-oriented environment with the help of sound judgement in decision-making processesAbility to work in a structured and documented way, and proactively assess and reduce riskProficient with Office 365 (Word, Excel, Outlook, etc.)#IND#ZRCompany DescriptionThomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.Company DescriptionThomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. xaygatp Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.