{"schemaVersion":"jobsearcher.job.v1","id":"209fa5f81bd9bcd4e5238d7b","url":"https://jobsearcher.com/jobs/209fa5f81bd9bcd4e5238d7b","canonicalUrl":"https://jobsearcher.com/jobs/209fa5f81bd9bcd4e5238d7b","title":"Executive Administrator","description":"Executive Administrator\r\nTemporary\r\nFull Time: Standard business hours: 8:00 AM-4:30 PM or 8:00 AM - 5:00 PM\r\nLocation : Onsite at Rochester Institute of Technology\r\nPay range: $26.20-$41.90 per/hr based on experience.\r\nThis position provides high-level and varied administrative support to senior leaders across the university. Manages complex calendars, coordinates travel\r\nand meeting logistics and prepare communications while maintaining confidentiality and accuracy. Serves as liaison between executives\r\nand internal/external stakeholders, ensures effective communication and timely resolution of inquiries. Supports decision-making by\r\nconducting research, preparing reports, and organizing critical documentation. Enhances executive productivity and the overall efficiency of\r\nthe university's leadership functions.\r\nCore Functional Requirements\r\n\r\nExperience supporting senior/executive-level leadership (primary support to SVP level).\r\nAbility to manage multiple priorities simultaneously in a fast-paced environment.\r\nExperience coordinating projects and/or events.\r\n\r\nEssential Duties & Responsibilities\r\n\r\nOversees and manage complex calendars for senior leaders, ensuring efficient scheduling and time management\r\nArranges and coordinate travel plans, including booking flights, accommodations, and transportation\r\nOrganizes and facilitate meetings, including preparing agendas, coordinating with participants, and ensuring all necessary\r\nmaterials are available\r\nDrafts, reviews, and distributes both internal and external communications on behalf of senior leaders, maintaining\r\nconfidentiality and accuracy\r\nActs as the primary point of contact between executives and internal/external stakeholders, ensuring effective communication\r\nand timely resolution of inquiries\r\nConducts research and prepare detailed reports to support executive decision-making processes\r\nOrganize, maintain, and manage critical documentation, ensuring easy access, confidentiality and retrieval\r\nProvides administrative and logistical support for internal/ external/ national boards, committees and/or councils which the\r\nsenior leader participates in\r\nPlans and executes senior leader college/division wide events, meetings, retreats, and staff meetings\r\nPerforms budget-related analysis, approves and processes expenses, and reconciles purchases\r\nCollaborates with other administrative staff and departments to support needs of area\r\nAssists with special projects and initiatives as directed by senior leaders, ensuring timely and successful completion\r\nOther duties as assigned\r\nKnowledge, Skills, & Abilities\r\nKnowledge of office management, administrative procedures and policies, and university operations to ensure effective\r\n\r\nTechnical Skills\r\n\r\nProficiency in the following tools (or similar):\r\nOutlook\r\nExcel\r\nPowerPoint\r\nZoom\r\nElectronic signature tools (e.g., Adobe Sign)\r\nExperience with enterprise systems (e.g., Workday or similar) preferred/expected\r\n\r\nWork Style / Competencies\r\n\r\nAbility to work independently with minimal supervision\r\nDemonstrated organizational and multitasking skills\r\nStrong professional presence suitable for executive-level interaction\r\n\r\nExperience & Education\r\n\r\nBachelor's degree in a related field\r\n\r\nOR\r\n* Equivalent combination of education and experience, including 8 years of related professional experience","company":"Datrose","rawCompany":"datrose","city":"Chester","state":"NJ","isRemote":false,"isActive":false,"createdAt":"2026-06-06T02:24:52.480Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Administrator","description":"Executive Administrator\r\nTemporary\r\nFull Time: Standard business hours: 8:00 AM-4:30 PM or 8:00 AM - 5:00 PM\r\nLocation : Onsite at Rochester Institute of Technology\r\nPay range: $26.20-$41.90 per/hr based on experience.\r\nThis position provides high-level and varied administrative support to senior leaders across the university. Manages complex calendars, coordinates travel\r\nand meeting logistics and prepare communications while maintaining confidentiality and accuracy. Serves as liaison between executives\r\nand internal/external stakeholders, ensures effective communication and timely resolution of inquiries. Supports decision-making by\r\nconducting research, preparing reports, and organizing critical documentation. Enhances executive productivity and the overall efficiency of\r\nthe university's leadership functions.\r\nCore Functional Requirements\r\n\r\nExperience supporting senior/executive-level leadership (primary support to SVP level).\r\nAbility to manage multiple priorities simultaneously in a fast-paced environment.\r\nExperience coordinating projects and/or events.\r\n\r\nEssential Duties & Responsibilities\r\n\r\nOversees and manage complex calendars for senior leaders, ensuring efficient scheduling and time management\r\nArranges and coordinate travel plans, including booking flights, accommodations, and transportation\r\nOrganizes and facilitate meetings, including preparing agendas, coordinating with participants, and ensuring all necessary\r\nmaterials are available\r\nDrafts, reviews, and distributes both internal and external communications on behalf of senior leaders, maintaining\r\nconfidentiality and accuracy\r\nActs as the primary point of contact between executives and internal/external stakeholders, ensuring effective communication\r\nand timely resolution of inquiries\r\nConducts research and prepare detailed reports to support executive decision-making processes\r\nOrganize, maintain, and manage critical documentation, ensuring easy access, confidentiality and retrieval\r\nProvides administrative and logistical support for internal/ external/ national boards, committees and/or councils which the\r\nsenior leader participates in\r\nPlans and executes senior leader college/division wide events, meetings, retreats, and staff meetings\r\nPerforms budget-related analysis, approves and processes expenses, and reconciles purchases\r\nCollaborates with other administrative staff and departments to support needs of area\r\nAssists with special projects and initiatives as directed by senior leaders, ensuring timely and successful completion\r\nOther duties as assigned\r\nKnowledge, Skills, & Abilities\r\nKnowledge of office management, administrative procedures and policies, and university operations to ensure effective\r\n\r\nTechnical Skills\r\n\r\nProficiency in the following tools (or similar):\r\nOutlook\r\nExcel\r\nPowerPoint\r\nZoom\r\nElectronic signature tools (e.g., Adobe Sign)\r\nExperience with enterprise systems (e.g., Workday or similar) preferred/expected\r\n\r\nWork Style / Competencies\r\n\r\nAbility to work independently with minimal supervision\r\nDemonstrated organizational and multitasking skills\r\nStrong professional presence suitable for executive-level interaction\r\n\r\nExperience & Education\r\n\r\nBachelor's degree in a related field\r\n\r\nOR\r\n* Equivalent combination of education and experience, including 8 years of related professional experience","datePosted":"2026-06-06T02:24:52.480Z","dateModified":"2026-06-06T02:24:52.480Z","hiringOrganization":{"@type":"Organization","name":"Datrose","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Chester","addressRegion":"NJ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"209fa5f81bd9bcd4e5238d7b"},"url":"https://jobsearcher.com/jobs/209fa5f81bd9bcd4e5238d7b"}}