Administrative Assistant

Who We AreSole Construction Partners is a shared services engine for a network of five construction companies. We create systems that work today and grow with tomorrow, earn trust through every interaction, and tackle challenges with persistence and professionalism. Our success comes from sharing knowledge, celebrating wins, and working as one team.We believe strong relationships are just as important as strong numbers, so we earn trust through every interaction with our clients, partners, and teammates. Challenges don’t slow us down — we face them with focus, persistence, and professionalism, always looking for smarter, better ways forward. We share knowledge freely, celebrate wins together, and know that our success comes from working as one team.We use a proven operating framework to set clear goals, track results, and keep our teams accountable and aligned.Here’s the work you get to do:Communications & Guest Relations Reception & Switchboard: Greet all visitors professionally; answer incoming calls, provide information, and direct calls to the appropriate department. Inquiry Management: Take detailed messages and ensure they are delivered to the correct team members promptly. Email Administration: Monitor, respond to, and forward incoming emails for all company entities, serving as the primary filter for external communications. Visitor Concierge: Escort guests to designated meeting rooms and ensure they are comfortable. · Ordering office lunches etc.Operations & Field Support Field Evolution: Maintain and update master Excel spreadsheets for all Field Superintendents. Specialized Reporting: Manage and update recurring Wawa-specific reports for operational analysis. Inventory & Procurement: Monitor and maintain stock levels for all office supplies; execute order placement for all departments. Facility Organization: Maintain an organized supply closet and ensure meeting rooms are clean, professional, and stocked with water.Marketing & Brand Management Material Oversight: Ensure availability of marketing collateral; source and research new materials as needed. Marketing Data Tracking: Maintain the marketing master spreadsheet to monitor costs and order history. Logistics: Generate shipping labels and coordinate outgoing packages.Financial & HR Support Accounts Payable (AP) Support: Provide dedicated administrative assistance to the AP department every Friday. Employee Onboarding: Coordinate the issuance of gas cards for all new hires; manage Wex card replacement and ordering. Asset Distribution: Partner with HR to manage the distribution of company uniforms (shirts) and supplies (paint, markers). Take photos of new employees to be posted on announcements and social media.Safety & Compliance Safety Briefings: Author and distribute safety emails every week. Safety Documentation: Maintain the master safety spreadsheet to ensure compliance data is current.Here’s the kind of person who will be amazing in this job:You’re adaptable, learning excites you, and you embrace change and growth. You thrive in team settings, supporting your teammates. You tackle challenges with positivity, optimism, and people say you thrive under pressure. You go the extra mile for clients and prioritize customer satisfaction. You solve problems before they become obstacles. You’re an excellent communicator, your words inspire and clarify, fostering strong relationships. You inspire others through leadership and lead by example.Here’s what makes you a great fit for this role:Bi-lingual Spanish Preferred but not required. High school diploma or equivalent required; associate or bachelor’s degree preferred. 2+ years of experience in office administration, reception, or multi-functional administrative support. Strong proficiency in Microsoft Excel and Outlook; experience with spreadsheets and tracking systems. Excellent communication, organizational, and customer service skills. Ability to handle confidential information and work independently in a fast-paced environment. Detail-oriented with a strong focus on accuracy and professionalism.What We OfferAt Sole Construction Partners, we reward great work with competitive pay, comprehensive health benefits, and a 401(k) with company match. You’ll enjoy paid holidays, floating holidays, and three weeks of PTO to recharge. We’re committed to your growth in a specialized, in-demand niche, and you’ll be part of a team that values integrity, accountability, and celebrating wins together.