Executive Assistant

The Executive Assistant position serves as the central point of contact and support for our Executive Leadership Team to achieve business objectives by organizing and effectively leveraging the time, priorities, and scheduling of our Chief Executive Officer and President using independent judgment and discretion. This includes, but is not limited to, communications, scheduling, and preparation. This position manages and maintains knowledge to influence, connect and leverage relationships/networks, business tools, and information to strategically drive effectiveness and efficiency of time and attention of Merit’s leadership.ResponsibilitiesExecutive Support & AdministrationIndependently manage complex, high-volume calendars for the CEO and President, including scheduling across internal and external stakeholders, identifying what and how items are prioritizedCoordinate meetings, prepare agendas and materials as requested, and track logistics to ensure meetings run smoothly; ensure meetings conducted as expected and support executive preparation in advanceCoordinate and prepare executive meetings, including room setup, audiovisual arrangements, materials distribution, and day‑of logistics to ensure a seamless meeting experienceIndependently manage all travel arrangements, itineraries, and expense reconciliationCoordination & Follow-UpPartner with the Chief Admin Officer to ensure executive priorities are supported through effective scheduling and timely follow-upAssist in cross-departmental coordination in support of information gathering, updates, and material generationDrive and execute on administrative aspects of executive initiatives at the behest and direction of the Chief Admin Officer, Chief Executive Officer, and PresidentRelationship & Interface ManagementServe as a professional, polished point of contact between executives and internal/external stakeholders, effectively influencing and guiding directions at the behest of the executiveWelcome and coordinate guests, clients, and partners as neededFrequently maintains discretion and confidentiality at all times with sensitive and confidential matters Operational & Office SupportMaintain organization of executive files, records, and systems; identifying opportunities for improvement, recommendation and implementation of enhancementsPlanning and logistics for select executive meetings or events (internal or external)Serve as backup support for phones or front desk coverage, when necessaryManage, organize, and maintain executive office spacesMay provide leadership in best practices for administrative support staff as the organization growsSpecial ProjectsProvide support with, and may independently own, administrative aspects of special projects, as assignedResearch, compile, and format information or materials Support executive communications or internal materials as requested (e.g., presentations, summaries, briefs), drafting communications independently for executive review and sending on behalf of the executive*Please note the job responsibilities may vary, grow and change.Requirements:A minimum of 2-4 years of Executive Assistant experience, supporting executive level leaders (CEO, President, Chairman, etc.) at similar organizations (in size, industry, scope, organization life cycle)Minimum education of an associate’s degree, bachelor’s preferred (directly relevant experience may substitute for education)Excellent written and verbal communication skillsAbility to see “big picture” corporate strategy and organizational structure, and able to make logical connectionsHigh attention to detail, accuracy, and polished presentation across a variety of media requiring minimal rework and editingAbility to demonstrate effective organizational and time management skillsStrong, documented leadership and project management skillsExcellent problem solving and anticipatory, forward-thinking skillsMust be proactive and possess demonstrated ability to function successfully in a fast-paced environment Proficiency in Microsoft Office Suite Salary + BenefitsCompetitive salary based on experienceMedical Insurance Dental/Vision Insurance Life & Personal Accident Insurance Company-paid Short-term Disability Insurance Company-paid Long-term Disability Insurance Flexible Spending Account (FSA), Health Savings Account (HSA) or Dependent Care FSA 401(k) Plan with company matchingPaid Time Off (PTO), Summer Fridays, and paid holidays