{"schemaVersion":"jobsearcher.job.v1","id":"1c211d7415b4cf81e6db3c58","url":"https://jobsearcher.com/jobs/1c211d7415b4cf81e6db3c58","canonicalUrl":"https://jobsearcher.com/jobs/1c211d7415b4cf81e6db3c58","title":"Program Administrative Coordinator","description":"SciTec, Inc. is a dynamic small business with the mission to deliver advanced sensor data processing technologies and scientific instrumentation capabilities in support of National Security and Defense. We support customers throughout the Department of Defense and U.S. Government in building innovative new tools to deliver unique, world-class data exploitation capabilities.\nImportant Notice: SciTec exclusively works on U.S. government contracts that require U.S. citizenship for all employees. Applicants that do not meet this requirement will not be considered.\nWe are seeking a Program Administrative Coordinator to provide critical administrative and operational support to a fast-paced technical organization. This role focuses on processing paperwork, submitting and tracking access requests, maintaining certification records, and ensuring administrative requirements are completed accurately and on time.\nThe ideal candidate is highly organized, detail-oriented, and comfortable managing multiple administrative workflows while coordinating with internal teams and external stakeholders.\nResponsibilities\nProcess and submit administrative paperwork related to program operations\nPrepare, submit, and track system, facility, and tool access requests\nMaintain and track employee certifications, training records, and compliance documentation\nMonitor expiration dates and notify stakeholders of upcoming renewals or required actions\nTrack status of administrative requests and follow up to ensure timely completion\nMaintain accurate records, spreadsheets, and documentation repositories\nCoordinate with internal teams to gather required information and signatures\nSupport onboarding and offboarding administrative activities\nAssist with preparation of reports, trackers, and status updates\nEnsure documentation complies with organizational policies and requirements\nRespond to administrative inquiries and provide status updates\nPerform other administrative duties as assigned\nRequirements\nAssociate’s degree or equivalent\n2+ years of experience in an administrative, operations, or program support role\nStrong organizational and time-management skills\nHigh attention to detail and accuracy\nProficiency with Microsoft Office or Google Workspace (Excel/Sheets, Word/Docs, email)\nAbility to manage multiple tasks and deadlines simultaneously\nStrong written and verbal communication skills\nAbility to handle sensitive information with discretion\nCandidates who have any of the following skills will be preferred:\nExperience supporting technical, government, or regulated programs\nExperience tracking certifications, training, or compliance requirements\nFamiliarity with access request systems, ticketing tools, or internal portals\nExperience maintaining spreadsheets or trackers for status and reporting\nComfortable working in a process-driven environment\nAbility to work independently with minimal supervision\nActive DOD Secret Clearance\nResumes, Cover Letters, and Applications which are generated by AI will not be considered for employment\nColorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.\nBenefits\nSciTec offers a highly competitive salary and benefits package, including:\n4% Safe Harbor 401(k) match\n100% company paid HSA Medical insurance, with a choice of 2 buy-up options\n80% company paid Dental insurance\n100% company paid Vision insurance\n100% company paid Life insurance\n100% company paid Long-term Disability insurance\nShort-term Disability insurance\nAnnual Profit-Sharing Plan\nDiscretionary Performance Bonus\nPaid Parental Leave\nGenerous Paid Time Off, including Holiday, Vacation, and Sick Pay\nFlexible work hours\nThe pay range for this position is $55,000 - $69,000 / year. SciTec considers several factors when extending an offer of employment, including but not limited to the role and associated responsibilities, a candidate's work experience, education/training, and key skills. This is not a guarantee of compensation.\nSciTec is proud to be an Equal Opportunity employer. VET/Disabled.","company":"Scitec","rawCompany":"scitec","city":"Boulder","state":"CO","isRemote":false,"isActive":false,"createdAt":"2026-04-14T10:51:33.483Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"}],"industries":[{"code":"541715","title":"Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology)","slug":"research-and-development-in-the-physical-engineering-and-life-sciences-except-nanotechnology-and-biotechnology"},{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"},{"code":"541690","title":"Other Scientific and Technical Consulting Services","slug":"other-scientific-and-technical-consulting-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Administrative Coordinator","description":"SciTec, Inc. is a dynamic small business with the mission to deliver advanced sensor data processing technologies and scientific instrumentation capabilities in support of National Security and Defense. We support customers throughout the Department of Defense and U.S. Government in building innovative new tools to deliver unique, world-class data exploitation capabilities.\nImportant Notice: SciTec exclusively works on U.S. government contracts that require U.S. citizenship for all employees. Applicants that do not meet this requirement will not be considered.\nWe are seeking a Program Administrative Coordinator to provide critical administrative and operational support to a fast-paced technical organization. This role focuses on processing paperwork, submitting and tracking access requests, maintaining certification records, and ensuring administrative requirements are completed accurately and on time.\nThe ideal candidate is highly organized, detail-oriented, and comfortable managing multiple administrative workflows while coordinating with internal teams and external stakeholders.\nResponsibilities\nProcess and submit administrative paperwork related to program operations\nPrepare, submit, and track system, facility, and tool access requests\nMaintain and track employee certifications, training records, and compliance documentation\nMonitor expiration dates and notify stakeholders of upcoming renewals or required actions\nTrack status of administrative requests and follow up to ensure timely completion\nMaintain accurate records, spreadsheets, and documentation repositories\nCoordinate with internal teams to gather required information and signatures\nSupport onboarding and offboarding administrative activities\nAssist with preparation of reports, trackers, and status updates\nEnsure documentation complies with organizational policies and requirements\nRespond to administrative inquiries and provide status updates\nPerform other administrative duties as assigned\nRequirements\nAssociate’s degree or equivalent\n2+ years of experience in an administrative, operations, or program support role\nStrong organizational and time-management skills\nHigh attention to detail and accuracy\nProficiency with Microsoft Office or Google Workspace (Excel/Sheets, Word/Docs, email)\nAbility to manage multiple tasks and deadlines simultaneously\nStrong written and verbal communication skills\nAbility to handle sensitive information with discretion\nCandidates who have any of the following skills will be preferred:\nExperience supporting technical, government, or regulated programs\nExperience tracking certifications, training, or compliance requirements\nFamiliarity with access request systems, ticketing tools, or internal portals\nExperience maintaining spreadsheets or trackers for status and reporting\nComfortable working in a process-driven environment\nAbility to work independently with minimal supervision\nActive DOD Secret Clearance\nResumes, Cover Letters, and Applications which are generated by AI will not be considered for employment\nColorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.\nBenefits\nSciTec offers a highly competitive salary and benefits package, including:\n4% Safe Harbor 401(k) match\n100% company paid HSA Medical insurance, with a choice of 2 buy-up options\n80% company paid Dental insurance\n100% company paid Vision insurance\n100% company paid Life insurance\n100% company paid Long-term Disability insurance\nShort-term Disability insurance\nAnnual Profit-Sharing Plan\nDiscretionary Performance Bonus\nPaid Parental Leave\nGenerous Paid Time Off, including Holiday, Vacation, and Sick Pay\nFlexible work hours\nThe pay range for this position is $55,000 - $69,000 / year. SciTec considers several factors when extending an offer of employment, including but not limited to the role and associated responsibilities, a candidate's work experience, education/training, and key skills. This is not a guarantee of compensation.\nSciTec is proud to be an Equal Opportunity employer. VET/Disabled.","datePosted":"2026-04-14T10:51:33.483Z","dateModified":"2026-04-14T10:51:33.483Z","hiringOrganization":{"@type":"Organization","name":"Scitec","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Boulder","addressRegion":"CO","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"1c211d7415b4cf81e6db3c58"},"url":"https://jobsearcher.com/jobs/1c211d7415b4cf81e6db3c58"}}