{"schemaVersion":"jobsearcher.job.v1","id":"1c1db5db2ca53ca1be5ca2ae","url":"https://jobsearcher.com/jobs/1c1db5db2ca53ca1be5ca2ae","canonicalUrl":"https://jobsearcher.com/jobs/1c1db5db2ca53ca1be5ca2ae","title":"EXECUTIVE ADMINSTRATIVE ASSISTANT","description":"This position reports to the Corporate Office located in Irvine, CA.\nThe Executive Administrative Assistant provides high level support to Corporate Office Executives, including the Executive Vice President, Vice President of Operations, and Director of Operations. This role is essential to ensuring smooth daily operations and supporting the Senior Leadership Team. The Executive Administrative Assistance provides daily support of operations, being highly organized, detail- oriented, and capable of managing complex administrative responsibilities in a fast-past environment with strict deadlines. A strong focus on paperwork, documentation, and coordination of projects, real estate transactions, investor relations.\nESSENTIAL JOB FUNCTIONS\nCoordinate and manage all Onboarding projects including, property sale, new management accounts, property purchases, refinance existing properties, new software implementation.\nPlan, execute and define projects’ scope and strategy, ensuring that projects are completed on time, within budget and meeting intended objectives.\nGather, analyze and present project data and insights to appropriate personnel to ensure success of project.\nAlign projects with company’s strategic objectives and enhance team productivity.\nProactivity keeps executives informed of project status, risks and next steps.\nProvide concise, timely status updates and recommendations, deadlines and potential conflicts, following up as needed to ensure preparedness.\nActively drive meeting discussions and ensure team perspectives are recognized.\nAssist Executive VP in all administrative duties to include draft correspondence to investors and others, maintain investor information, coordinate quarterly disbursements, review and comment on financial statements, manager scheduling and other assigned administrative duties requested.\nObtain utility allowance information monthly.\nProvide support to other Executives in administrative duties.\nAssist VP of Property Management.\nAssist Manager/Director of Administration/Operations to include line of credit administration and credit card administration.\nAnticipate executive needs, obstacles, and opportunities to act and plan accordingly.\nHandle sensitive and confidential matters with discretion.\nReceive and respond to calls/emails professionally.\nComplete special projects and miscellaneous tasks as assigned.\nREQUIRED EDUCATION AND EXPERIENCE\nAdvances skills in Excel, Outlook, PowerPoint, Word and Acrobat required.\nExperience in creating and editing fill- in forms.\n1-3 years in Project Management/Onboarding projects\nExperience working with project management tools required.\n3- 5 years administrative support to executive/senior leadership roles.\nMust have 3-5 years of Property Management/Real Estate.\nAssociates or Bachelors degree preferred.\nCOMPENTENCIES\nStrong communication and public relations skills with a professional and courteous manner.\nStrong written and verbal communication skills\nExceptional organization, planning and time-management skills.\nStrong attention to detail with the ability to identify and resolve discrepancies.\nRepresent the executive office professionally in communication, appearance, and conduct.\nAbility to work independently, prioritize, maintain confidentiality, and exercise sound judgement\nProficiency with basic computer applications, including property management software and 10-key.\nDependable and persistent to complete necessary task assigned and meet deadlines.\nOTHER JOB REQUIREMENTS\nDemonstrate ability to learn and adapt to property management software systems.\nAbility to lift, push, pull up to 15 lbs.\nAbility to walk, stand constantly.\nMay perform other duties as directed.\nProlonged periods sitting at a desk and working on a computer.\nMust possess reliable transportation, a valid driver’s license and state-required automobile insurance coverage.","company":"Vpm Management","rawCompany":"vpm management","city":"Irvine","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-07-20T11:39:27.511Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"531312","title":"Nonresidential Property Managers","slug":"nonresidential-property-managers"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"EXECUTIVE ADMINSTRATIVE ASSISTANT","description":"This position reports to the Corporate Office located in Irvine, CA.\nThe Executive Administrative Assistant provides high level support to Corporate Office Executives, including the Executive Vice President, Vice President of Operations, and Director of Operations. This role is essential to ensuring smooth daily operations and supporting the Senior Leadership Team. The Executive Administrative Assistance provides daily support of operations, being highly organized, detail- oriented, and capable of managing complex administrative responsibilities in a fast-past environment with strict deadlines. A strong focus on paperwork, documentation, and coordination of projects, real estate transactions, investor relations.\nESSENTIAL JOB FUNCTIONS\nCoordinate and manage all Onboarding projects including, property sale, new management accounts, property purchases, refinance existing properties, new software implementation.\nPlan, execute and define projects’ scope and strategy, ensuring that projects are completed on time, within budget and meeting intended objectives.\nGather, analyze and present project data and insights to appropriate personnel to ensure success of project.\nAlign projects with company’s strategic objectives and enhance team productivity.\nProactivity keeps executives informed of project status, risks and next steps.\nProvide concise, timely status updates and recommendations, deadlines and potential conflicts, following up as needed to ensure preparedness.\nActively drive meeting discussions and ensure team perspectives are recognized.\nAssist Executive VP in all administrative duties to include draft correspondence to investors and others, maintain investor information, coordinate quarterly disbursements, review and comment on financial statements, manager scheduling and other assigned administrative duties requested.\nObtain utility allowance information monthly.\nProvide support to other Executives in administrative duties.\nAssist VP of Property Management.\nAssist Manager/Director of Administration/Operations to include line of credit administration and credit card administration.\nAnticipate executive needs, obstacles, and opportunities to act and plan accordingly.\nHandle sensitive and confidential matters with discretion.\nReceive and respond to calls/emails professionally.\nComplete special projects and miscellaneous tasks as assigned.\nREQUIRED EDUCATION AND EXPERIENCE\nAdvances skills in Excel, Outlook, PowerPoint, Word and Acrobat required.\nExperience in creating and editing fill- in forms.\n1-3 years in Project Management/Onboarding projects\nExperience working with project management tools required.\n3- 5 years administrative support to executive/senior leadership roles.\nMust have 3-5 years of Property Management/Real Estate.\nAssociates or Bachelors degree preferred.\nCOMPENTENCIES\nStrong communication and public relations skills with a professional and courteous manner.\nStrong written and verbal communication skills\nExceptional organization, planning and time-management skills.\nStrong attention to detail with the ability to identify and resolve discrepancies.\nRepresent the executive office professionally in communication, appearance, and conduct.\nAbility to work independently, prioritize, maintain confidentiality, and exercise sound judgement\nProficiency with basic computer applications, including property management software and 10-key.\nDependable and persistent to complete necessary task assigned and meet deadlines.\nOTHER JOB REQUIREMENTS\nDemonstrate ability to learn and adapt to property management software systems.\nAbility to lift, push, pull up to 15 lbs.\nAbility to walk, stand constantly.\nMay perform other duties as directed.\nProlonged periods sitting at a desk and working on a computer.\nMust possess reliable transportation, a valid driver’s license and state-required automobile insurance coverage.","datePosted":"2026-07-20T11:39:27.511Z","dateModified":"2026-07-20T11:39:27.511Z","hiringOrganization":{"@type":"Organization","name":"Vpm Management","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Irvine","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"1c1db5db2ca53ca1be5ca2ae"},"url":"https://jobsearcher.com/jobs/1c1db5db2ca53ca1be5ca2ae"}}