{"schemaVersion":"jobsearcher.job.v1","id":"1bdd091ca94e2ef95dd650e4","url":"https://jobsearcher.com/jobs/1bdd091ca94e2ef95dd650e4","canonicalUrl":"https://jobsearcher.com/jobs/1bdd091ca94e2ef95dd650e4","title":"Executive Assistant I, Rail Operations","description":"Job Description\nExecutive Assistant I - Rail Operations\nUnder general supervision, the Executive Assistant I performs a wide variety of administrative, secretarial, and technical duties in support of a Director-level position.\nThis role manages critical administrative functions, coordinates complex activities, and ensures smooth day-to-day operations by addressing matters that do not require the direct attention of executive leadership.\nThis is a non-exempt position in salary grade 160: Min $31.39 – Mid $37.29 – Max $43.18/hour. The starting salary will be within this range based on qualifications.\nThis posting will remain open until a candidate is selected.\nWhat You’ll Do\nProvide high-level administrative and clerical support to a Director\nServe as liaison between executive leadership, agency staff, management, and the public\nManage complex calendars, schedule meetings, and coordinate travel arrangements\nPrepare Board agenda items and supporting materials\nDraft and edit correspondence, reports, memoranda, and meeting minutes\nCompile statistical and financial data for reports and special projects\nMaintain complex filing systems, payroll records, and personnel documentation\nReview documents for accuracy, compliance, and completeness\nAssist with budget coordination, monitoring expenditures, and verifying financial information\nSupport Board Agenda Planning and Executive Calendars\nPlan and coordinate division events, meetings, conferences, and agency activities\nConduct research and analysis to support administrative decision-making\nWhat We’re Looking For\nHigh school diploma or equivalent\nMinimum of six years of administrative or executive secretarial experience\nStrong organizational and time-management skills\nExceptional attention to detail and accuracy\nAbility to manage confidential and sensitive information with discretion\nStrong written and verbal communication skills\nProficiency in preparing professional documents and reports\nAbility to prioritize multiple assignments in a fast-paced environment\nWhy You’ll Love It Here\nPlay a vital role supporting executive leadership\nWork in a collaborative, mission-driven public agency\nContribute to projects and initiatives that support transportation services across Orange County\nCompetitive compensation and comprehensive benefits\nOpportunities for professional growth and development\nJoin a team where innovation, integrity, and strategic thinking are valued.\nApply now to help support OCTA’s leadership and operational excellence.\nOCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or any other legally protected status.","company":"Octa","rawCompany":"octa","city":"Orange","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-03T14:08:47.577Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"485112","title":"Commuter Rail Systems","slug":"commuter-rail-systems"},{"code":"488210","title":"Support Activities for Rail Transportation","slug":"support-activities-for-rail-transportation"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant I, Rail Operations","description":"Job Description\nExecutive Assistant I - Rail Operations\nUnder general supervision, the Executive Assistant I performs a wide variety of administrative, secretarial, and technical duties in support of a Director-level position.\nThis role manages critical administrative functions, coordinates complex activities, and ensures smooth day-to-day operations by addressing matters that do not require the direct attention of executive leadership.\nThis is a non-exempt position in salary grade 160: Min $31.39 – Mid $37.29 – Max $43.18/hour. The starting salary will be within this range based on qualifications.\nThis posting will remain open until a candidate is selected.\nWhat You’ll Do\nProvide high-level administrative and clerical support to a Director\nServe as liaison between executive leadership, agency staff, management, and the public\nManage complex calendars, schedule meetings, and coordinate travel arrangements\nPrepare Board agenda items and supporting materials\nDraft and edit correspondence, reports, memoranda, and meeting minutes\nCompile statistical and financial data for reports and special projects\nMaintain complex filing systems, payroll records, and personnel documentation\nReview documents for accuracy, compliance, and completeness\nAssist with budget coordination, monitoring expenditures, and verifying financial information\nSupport Board Agenda Planning and Executive Calendars\nPlan and coordinate division events, meetings, conferences, and agency activities\nConduct research and analysis to support administrative decision-making\nWhat We’re Looking For\nHigh school diploma or equivalent\nMinimum of six years of administrative or executive secretarial experience\nStrong organizational and time-management skills\nExceptional attention to detail and accuracy\nAbility to manage confidential and sensitive information with discretion\nStrong written and verbal communication skills\nProficiency in preparing professional documents and reports\nAbility to prioritize multiple assignments in a fast-paced environment\nWhy You’ll Love It Here\nPlay a vital role supporting executive leadership\nWork in a collaborative, mission-driven public agency\nContribute to projects and initiatives that support transportation services across Orange County\nCompetitive compensation and comprehensive benefits\nOpportunities for professional growth and development\nJoin a team where innovation, integrity, and strategic thinking are valued.\nApply now to help support OCTA’s leadership and operational excellence.\nOCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or any other legally protected status.","datePosted":"2026-08-03T14:08:47.577Z","dateModified":"2026-08-03T14:08:47.577Z","hiringOrganization":{"@type":"Organization","name":"Octa","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Orange","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"1bdd091ca94e2ef95dd650e4"},"url":"https://jobsearcher.com/jobs/1bdd091ca94e2ef95dd650e4"}}