{"schemaVersion":"jobsearcher.job.v1","id":"1bcd0564f97ffb5c3cd57acf","url":"https://jobsearcher.com/jobs/1bcd0564f97ffb5c3cd57acf","canonicalUrl":"https://jobsearcher.com/jobs/1bcd0564f97ffb5c3cd57acf","title":"IP Docketing Specialist- Remote","description":"Job Summary:The IP Docketing Specialist is responsible for accurately managing and maintaining docketing data for patent and trademark matters, including analyzing correspondence, calculating deadlines, and ensuring timely updates within the docketing system. This role supports the IP Prosecution Section by monitoring critical deadlines, maintaining data integrity, and providing the highest quality of service to internal and external clients.Primary Responsibilities:Review incoming and outgoing emails/faxes/mail to identify docketable events and update the docketing system as necessary.Analyze patent and trademark office correspondence, calculate applicable deadlines, and update the docketing system as necessary.Generate and monitor daily docket of deadlines and communicate with internal teams to ensure that deadlines are met.De-docket and update the docketing system based on internal instructions.Audit cases and update bibliographic information in the docketing system.Open new matters in the docketing system.Monitor shared docketing or IP mailboxes and process incoming items daily.Assist with intake of new clients and matters (including lateral transfers).Verify the status of patent and trademark applications with the US and worldwide patent and trademark databases and update the docketing system as necessary.Prepare reports from the docketing system for internal and external clients as requested.Audit docket entries and resolve discrepancies to ensure data integrity.Maintain knowledge of U.S. and foreign IP rules and procedural changes.Respond to various docketing-related inquiries from business professionals and vendors.Perform quality control review on selected patent documents before paralegal submission to the USPTO.Assist in quality control for patent and trademark filings by communicating any errors or omissions observed during the normal course of docketing duties.Qualifications:3+ years of law firm experience as a docketing assistant/clerk in Intellectual Property law.High school diploma required.Experience with Foundation IP docketing software a plus.Strong knowledge of docketing and patent/trademark processes as generally acquired through training and education.Ability to work well within a team-oriented environment and contribute to effective team relationships.Professional conduct, service-oriented attitude, and acute attention to detail.Must have strong organizational and communication skills (written and verbal).Excellent attention to detail and ability to execute through to completion.Creative problem-solving skills, reasoning ability, and logical thought process.Ability to work under pressure, prioritize competing demands, and meet deadlines.Demonstrated ability to professionally interact and collaborate with colleagues at all levels.Ability to work independently and as part of a team.Outstanding sense of customer service.Enthusiastic, proactive, and positive attitude.Ability to handle confidential matters with discretion.Must be self-motivated to produce quality work.High level of integrity and honesty.Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint.Ability to quickly get up to speed and master new applications and software (file management) is critical.Flexibility to work overtime is required.This role will not require in-office presence.This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.Physical Demands:This position requires sitting or standing for long periods of time and the continuous operation of standard office equipment, such as computers, keyboards and phones. It also requires mobility sufficient to perform certain job functions, such as getting to photocopiers/scanners/fax machines, and regular bending, reaching, lifting, stooping and occasionally pulling, pushing and/or lifting items that weigh up to 25 poundsThe salary range for this position in each office location is: $65,000 - $85,000","company":"Mintz","rawCompany":"mintz","isRemote":true,"isActive":false,"createdAt":"2026-07-01T10:37:55.209Z","occupations":[{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"},{"code":"23-2011.00","title":"Paralegals and Legal Assistants","slug":"paralegals-and-legal-assistants"},{"code":"23-2099.00","title":"Legal Support Workers, All Other","slug":"legal-support-workers-all-other"}],"industries":[{"code":"541199","title":"All Other Legal Services","slug":"all-other-legal-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"},{"code":"561410","title":"Document Preparation Services","slug":"document-preparation-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"IP Docketing Specialist- Remote","description":"Job Summary:The IP Docketing Specialist is responsible for accurately managing and maintaining docketing data for patent and trademark matters, including analyzing correspondence, calculating deadlines, and ensuring timely updates within the docketing system. This role supports the IP Prosecution Section by monitoring critical deadlines, maintaining data integrity, and providing the highest quality of service to internal and external clients.Primary Responsibilities:Review incoming and outgoing emails/faxes/mail to identify docketable events and update the docketing system as necessary.Analyze patent and trademark office correspondence, calculate applicable deadlines, and update the docketing system as necessary.Generate and monitor daily docket of deadlines and communicate with internal teams to ensure that deadlines are met.De-docket and update the docketing system based on internal instructions.Audit cases and update bibliographic information in the docketing system.Open new matters in the docketing system.Monitor shared docketing or IP mailboxes and process incoming items daily.Assist with intake of new clients and matters (including lateral transfers).Verify the status of patent and trademark applications with the US and worldwide patent and trademark databases and update the docketing system as necessary.Prepare reports from the docketing system for internal and external clients as requested.Audit docket entries and resolve discrepancies to ensure data integrity.Maintain knowledge of U.S. and foreign IP rules and procedural changes.Respond to various docketing-related inquiries from business professionals and vendors.Perform quality control review on selected patent documents before paralegal submission to the USPTO.Assist in quality control for patent and trademark filings by communicating any errors or omissions observed during the normal course of docketing duties.Qualifications:3+ years of law firm experience as a docketing assistant/clerk in Intellectual Property law.High school diploma required.Experience with Foundation IP docketing software a plus.Strong knowledge of docketing and patent/trademark processes as generally acquired through training and education.Ability to work well within a team-oriented environment and contribute to effective team relationships.Professional conduct, service-oriented attitude, and acute attention to detail.Must have strong organizational and communication skills (written and verbal).Excellent attention to detail and ability to execute through to completion.Creative problem-solving skills, reasoning ability, and logical thought process.Ability to work under pressure, prioritize competing demands, and meet deadlines.Demonstrated ability to professionally interact and collaborate with colleagues at all levels.Ability to work independently and as part of a team.Outstanding sense of customer service.Enthusiastic, proactive, and positive attitude.Ability to handle confidential matters with discretion.Must be self-motivated to produce quality work.High level of integrity and honesty.Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint.Ability to quickly get up to speed and master new applications and software (file management) is critical.Flexibility to work overtime is required.This role will not require in-office presence.This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.Physical Demands:This position requires sitting or standing for long periods of time and the continuous operation of standard office equipment, such as computers, keyboards and phones. It also requires mobility sufficient to perform certain job functions, such as getting to photocopiers/scanners/fax machines, and regular bending, reaching, lifting, stooping and occasionally pulling, pushing and/or lifting items that weigh up to 25 poundsThe salary range for this position in each office location is: $65,000 - $85,000","datePosted":"2026-07-01T10:37:55.209Z","dateModified":"2026-07-01T10:37:55.209Z","hiringOrganization":{"@type":"Organization","name":"Mintz","sameAs":"https://jobsearcher.com"},"jobLocationType":"TELECOMMUTE","applicantLocationRequirements":{"@type":"Country","name":"US"},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"1bcd0564f97ffb5c3cd57acf"},"url":"https://jobsearcher.com/jobs/1bcd0564f97ffb5c3cd57acf"}}