Receptionist/Administrative Coordinator

The Aviation Inflatables Receptionist/Administrative Coordinator serves as the first point of contact for our organization and is responsible for creating a welcoming environment for clients, visitors, and staff. This role requires excellent typing ability, interpersonal skills, and communication skills. The Front Desk Receptionist/Office Assistant should have strong listening skills, a professional demeanor, and the ability to maintain a positive and outgoing personality while multitasking with ease. As the face of our organization, the Receptionist has a duty to always represent Aviation Inflatables in a professional manner. RESPONSIBILITIES Answer and transfers phone calls Retrieves messages from voicemail and forwards to appropriate personnel Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable Greets and welcomes visitors with a professional and friendly demeanor. Answers questions about organization and provides callers with address, directions, and other information Monitors visitor access and issues passes when required Attends meetings, takes meeting minutes, and transcribes them accordingly. Receives, sorts, and routes mail, and maintains and routes publications Orders, receives, and maintains office supplies Creates and prints memos, correspondence, reports, and other documents when necessary Interact with clients, visitors, staff, and the public Maintains stocks of supplies as needed Perform other duties as assigned by GM with focus and attention to detail to ensure smooth office operations. REQUIREMENTS Must have a HS Diploma or G.E.D Proficiency with Microsoft Office Professional and Excel Skilled in the use and general maintenance of all office equipment Organizational and office management skills Record keeping skills Strong listening and spoken communication skills Professional demeanor and appearance Good directive skills in person and on the phone, and can multitask with ease