Corporate Executive Administrative Assistant to COO

SynergenX | Low T Center | HerKareLocation: Houston, TX (On-Site)Schedule: Full-Time | 40–50 hours per weekReports To: Chief Operating OfficerAbout The RoleWe are seeking a highly organized, proactive Administrative Assistant to support our Chief Operating Officer and Operations leadership team. This role is designed for a professional who thrives in a fast-paced, high-growth environment and can provide seamless administrative and operational support.The ideal candidate operates with a high level of discretion, anticipates needs before they arise, and manages competing priorities with precision and professionalism. This individual will play a critical role in ensuring the COO and Operations team remain focused on strategic initiatives by efficiently managing scheduling, communications, documentation, reporting, and special projects.This role requires exceptional organizational ability, attention to detail, and strong communication skills, as well as the ability to operate with minimal supervision while maintaining absolute confidentiality.Our Core ValuesSuccessful team members embrace and execute our core values: Compassionate Care Unity Accountability Commitment Continuous Improvement Integrity EfficiencyWe also operate under three key principles of success:Master CommunicationDeliver clear and concise messagingEmbrace constructive feedbackListen first, then make decisionsLead with honesty and transparencyFollow ThroughIf assigned a task, complete itSolutions MindsetWhen raising problems, propose solutionsKey ResponsibilitiesExecutive SupportServe as the primary liaison between the COO, Operations team, and key internal and external stakeholdersManage and prioritize the COO’s calendar, meetings, and strategic commitmentsPrepare agendas, briefing documents, and materials for executive meetingsMaintain discretion and confidentiality in all executive communicationsOperations CoordinationTrack communications and maintain organized contact databasesEnsure follow-up on action items and departmental deliverablesSupport Operations leadership with meeting preparation and strategic initiativesFacilitate communication across departments to streamline workflowMeeting & Project SupportCoordinate executive meetings including agendas, materials, and minutesCompile reports and presentations for leadership meetings and board communicationsConduct research and gather information for executive decision-makingTrack and manage departmental reporting schedulesAdministrative ManagementManage inbound calls, emails, and executive correspondenceCoordinate complex travel arrangements and executive itinerariesDraft and proofread professional documents including memos, reports, and presentationsMaintain filing systems and corporate recordsFinancial & Reporting SupportAssist with basic bookkeeping and financial documentationCompile financial summaries and reports for leadership reviewTrack daily, monthly, quarterly, and annual operational reports submitted to the COOOffice & Operational SupportWelcome and manage visitors to the executive officeManage mail, faxes, and internal correspondenceSupport team members and assist with cross-department initiatives as neededRemain accessible outside normal hours for urgent executive communications when necessaryRequired QualificationsEducation & Experience Bachelor’s degree preferred OR some college plus 3+ years supporting senior leadership as an Administrative AssistantSkills & Abilities Exceptional attention to detail Ability to manage multiple priorities and deadlines simultaneously Strong written and verbal communication skills High level of professionalism and discretion Strong organizational and project management skills Customer-service oriented mindset Ability to exercise sound judgment and independent decision-makingTechnical Skills Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Experience with spreadsheets, databases, and reporting tools Experience with financial or operational software systems is a plusKey CompetenciesSuccessful candidates will demonstrate:AdaptabilityAbility to manage competing priorities and navigate a dynamic work environment.Integrity & EthicsCommitment to professionalism, confidentiality, and organizational values.Communication ExcellenceClear written and verbal communication with strong listening skills.Customer Service OrientationProfessional, responsive, and solution-focused approach to internal and external stakeholders.DependabilityStrong accountability, punctuality, and commitment to completing tasks.Team CollaborationContributes to a positive team environment and supports cross-functional success.Why Join Our TeamSynergenX, Low T Center, and HerKare are rapidly expanding healthcare organizations focused on hormone optimization, weight management, and wellness services. Our mission is to improve the quality of life for our patients through innovative care and exceptional service.This role offers the opportunity to work closely with executive leadership and contribute to operational growth in a fast-moving healthcare organization.Work EnvironmentThis is a full-time onsite role in Houston, Texas. Due to operational needs, remote, hybrid, or relocation arrangements are not available.Ready to Apply?If you are a highly organized, proactive Administrative Assistant who thrives in a fast-paced leadership environment, we encourage you to apply.Please submit your resume and a brief introduction outlining your experience supporting senior executives.Powered by JazzHRRGGLrymd5E