{"schemaVersion":"jobsearcher.job.v1","id":"1a04f4e9d32da1d28f6e715a","url":"https://jobsearcher.com/jobs/1a04f4e9d32da1d28f6e715a","canonicalUrl":"https://jobsearcher.com/jobs/1a04f4e9d32da1d28f6e715a","title":"Executive Assistant/Program Support","description":"KeyLogic has an immediate need for an Executive Assistant/Program Support. This position shall support the U.S. Department of Energy’s (DOE) Hydrocarbons and Geothermal Energy Office (HGEO). The position requires strong organizational and communication skills and attention to detail. The candidate must be highly organized, motivated and a self-starter; possess excellent proofreading and editing skills; be capable of providing quick-turnaround support in a dynamic environment; and be able to take charge in urgent situations.\n\nWork Site Requirements: 5 days per week onsite at DOE in Washington, DC.\nSalary range: $85K to $95K\n\nPosition Responsibilities:\nPerform and manage a broad range of administrative and coordination functions, including mail pickup, distribution, and outgoing correspondence.\nMaintain and organize senior staff calendars; and facilitate both virtual and in-person meetings, including arranging building access and required clearances.\nCreate travel authorizations, coordinate flight and lodging arrangements, ensure proper budget alignment, and include all anticipated expenses. Upon completion of travel, process vouchers by uploading receipts, reconciling expenses to supporting documentation, providing necessary justifications, and submitting for approval.\nDocument estimated travel costs in advance and reconciling actual expenses post-travel to enable accurate budget analysis by the finance team.\nManage end-to-end domestic and foreign travel coordination, including the preparation of travel authorizations and vouchers. Develop and maintain detailed travel tracking spreadsheets for the office personnel to support the approval process.\nFacilitate foreign national visitor processing by establishing initial contact, collecting required information, entering data into visitors database for approval, and completing clearance documentation. Serve as the initial point of contact for incoming visitors.\nFor foreign travel and conferences, enter required data into the travel management system, including conference details, host organization information, and full travel itineraries.\nManage timekeeping processes and training across multiple teams, including providing instruction federal staff on accurate time entry, as well as assistance with new timekeeping processes by guiding staff through updated procedures and requirements.\nManage correspondence and executive meeting support, prepare briefing memos and recommendations to support leadership decision-making and ensure all materials are routed through the leadership team for appropriate review and approval.\nCompile work products, such as briefing books, presentation binders, meeting notes, and other deliverables.\nPerform other related duties as assigned.\n\nPosition Qualifications:\nBachelor's Degree.\nU.S. Citizenship.\nA minimum of 5 years of experience that is relevant and directly related.\nKnowledge of DOE enterprise systems and processes (e.g., Concur, FACTS, FTMS, eDocs, ATAAPS).\nOther relevant professional development courses and training related to the Government, management, and subject matter is desirable.\nProficient knowledge of Microsoft Office.\nAbility to work independently, as well as in structured team environment alongside federal and other technical services support contractors.\nAbility to pass background checks and obtain security clearances (as required by clients).\nAbout KeyLogic:\nSupporting critical missions at the intersection of data and science, KeyLogic provides mission management, systems analysis, data analytics, digital transformation, and cybersecurity to customers in the energy, federal civilian, and defense sectors, with a 20+ year portfolio of successes supporting DOE, DOC, EPA, DOD, DHS, FBI, and other federal agencies challenged with complex missions. We help our customers solve the world’s most challenging problems with unsurpassed anticipatory service.\nKeyLogic employs over 400 team members, including systems designers, developers, data scientists, IT and cybersecurity specialists, engineers, mission experts, program managers, and more than 70 Ph.D. scientists. This multidisciplinary team works together solving challenging problems with anticipatory service—always staying one step ahead—benefiting our customers, and ultimately helping build a better world.\nWe are committed to the success of each customer’s mission. We care enough to make their mission our mission and their success our success. We take technical service delivery to a level above our peers. Our anticipatory service is best-in-class.\nKeyLogic is an Equal Opportunity/Equal Access Employer. KeyLogic is committed to a policy of non-discrimination against individuals on the basis of any legally protected status.\nIf you need a reasonable accommodation for any part of the employment process, please contact us by email at Recruiting@KeyLogic.com and let us know the nature of your request and your contact information. Request for accommodation will be considered on a case-by-case basis.\n\nJob Code:\n2765","company":"Keylogic Systems","rawCompany":"keylogic systems","city":"Washington","state":"DC","isRemote":false,"isActive":false,"createdAt":"2026-08-09T15:05:18.619Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"541690","title":"Other Scientific and Technical Consulting Services","slug":"other-scientific-and-technical-consulting-services"},{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant/Program Support","description":"KeyLogic has an immediate need for an Executive Assistant/Program Support. This position shall support the U.S. Department of Energy’s (DOE) Hydrocarbons and Geothermal Energy Office (HGEO). The position requires strong organizational and communication skills and attention to detail. The candidate must be highly organized, motivated and a self-starter; possess excellent proofreading and editing skills; be capable of providing quick-turnaround support in a dynamic environment; and be able to take charge in urgent situations.\n\nWork Site Requirements: 5 days per week onsite at DOE in Washington, DC.\nSalary range: $85K to $95K\n\nPosition Responsibilities:\nPerform and manage a broad range of administrative and coordination functions, including mail pickup, distribution, and outgoing correspondence.\nMaintain and organize senior staff calendars; and facilitate both virtual and in-person meetings, including arranging building access and required clearances.\nCreate travel authorizations, coordinate flight and lodging arrangements, ensure proper budget alignment, and include all anticipated expenses. Upon completion of travel, process vouchers by uploading receipts, reconciling expenses to supporting documentation, providing necessary justifications, and submitting for approval.\nDocument estimated travel costs in advance and reconciling actual expenses post-travel to enable accurate budget analysis by the finance team.\nManage end-to-end domestic and foreign travel coordination, including the preparation of travel authorizations and vouchers. Develop and maintain detailed travel tracking spreadsheets for the office personnel to support the approval process.\nFacilitate foreign national visitor processing by establishing initial contact, collecting required information, entering data into visitors database for approval, and completing clearance documentation. Serve as the initial point of contact for incoming visitors.\nFor foreign travel and conferences, enter required data into the travel management system, including conference details, host organization information, and full travel itineraries.\nManage timekeeping processes and training across multiple teams, including providing instruction federal staff on accurate time entry, as well as assistance with new timekeeping processes by guiding staff through updated procedures and requirements.\nManage correspondence and executive meeting support, prepare briefing memos and recommendations to support leadership decision-making and ensure all materials are routed through the leadership team for appropriate review and approval.\nCompile work products, such as briefing books, presentation binders, meeting notes, and other deliverables.\nPerform other related duties as assigned.\n\nPosition Qualifications:\nBachelor's Degree.\nU.S. Citizenship.\nA minimum of 5 years of experience that is relevant and directly related.\nKnowledge of DOE enterprise systems and processes (e.g., Concur, FACTS, FTMS, eDocs, ATAAPS).\nOther relevant professional development courses and training related to the Government, management, and subject matter is desirable.\nProficient knowledge of Microsoft Office.\nAbility to work independently, as well as in structured team environment alongside federal and other technical services support contractors.\nAbility to pass background checks and obtain security clearances (as required by clients).\nAbout KeyLogic:\nSupporting critical missions at the intersection of data and science, KeyLogic provides mission management, systems analysis, data analytics, digital transformation, and cybersecurity to customers in the energy, federal civilian, and defense sectors, with a 20+ year portfolio of successes supporting DOE, DOC, EPA, DOD, DHS, FBI, and other federal agencies challenged with complex missions. We help our customers solve the world’s most challenging problems with unsurpassed anticipatory service.\nKeyLogic employs over 400 team members, including systems designers, developers, data scientists, IT and cybersecurity specialists, engineers, mission experts, program managers, and more than 70 Ph.D. scientists. This multidisciplinary team works together solving challenging problems with anticipatory service—always staying one step ahead—benefiting our customers, and ultimately helping build a better world.\nWe are committed to the success of each customer’s mission. We care enough to make their mission our mission and their success our success. We take technical service delivery to a level above our peers. Our anticipatory service is best-in-class.\nKeyLogic is an Equal Opportunity/Equal Access Employer. KeyLogic is committed to a policy of non-discrimination against individuals on the basis of any legally protected status.\nIf you need a reasonable accommodation for any part of the employment process, please contact us by email at Recruiting@KeyLogic.com and let us know the nature of your request and your contact information. Request for accommodation will be considered on a case-by-case basis.\n\nJob Code:\n2765","datePosted":"2026-08-09T15:05:18.619Z","dateModified":"2026-08-09T15:05:18.619Z","hiringOrganization":{"@type":"Organization","name":"Keylogic Systems","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Washington","addressRegion":"DC","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"1a04f4e9d32da1d28f6e715a"},"url":"https://jobsearcher.com/jobs/1a04f4e9d32da1d28f6e715a"}}