Purchasing Agent

Established in 1986 in Orlando, Florida, Advanced Refrigeration & Air is a family-owned and operated company with five locations across the state. For over 40 years, we have set the industry standard in commercial refrigeration and air conditioning, serving leading grocery retailers, restaurants, and commercial businesses throughout Florida, South Georgia, and Alabama. We are currently seeking a Purchasing Agent to support our Service team.The Purchasing Agent provides administrative and operational support to field managers by coordinating the procurement of materials for the service department. This role ensures timely ordering, cost-effective sourcing, and accurate tracking of all purchase orders.Key ResponsibilitiesReceive and process material requests from field management via emailComplete material request forms and coordinate with warehouse staffSource non-stock items from vendors and generate purchase ordersCreate, log, and track all purchase orders in the systemCommunicate order status updates to requestors in a timely mannerCoordinate emergency material pickups with warehouse personnelFollow-up with vendors on backordered or delayed itemsResolve discrepancies, including incorrect orders and returnsProcess credits for returned, excess, or restocked materialsCompare vendor pricing to ensure cost-effective purchasing decisionsComplete quote forms for work orders requiring approvalProvide backup support to the Construction Purchasing Agent as neededRequired Skills & Qualifications1–3 years of purchasing or related experience requiredStrong organizational skills and attention to detailAbility to manage multiple tasks and meet deadlinesProficiency in:Microsoft ExcelOutlookSharePointMicrosoft Great Plains (preferred)Strong communication and problem-solving skillsEducationHigh School Diploma or GED requiredRelevant work experience considered in lieu of additional educationFor more information, please visit our company website at: www.advref.comOur company was featured in the Orlando Family Magazine. You can visit the article link at:https://www.orlandofamilymagazine.com/all-articles/cool-under-pressure/