Administrative Assistant - II Intake Processing - Holliday Unit (029514NF)

Administrative Assistant - II Intake Processing - Holliday UnitOrganization: CORR INSTITUTIONS DIV - SUPPORT OP/CLASS & RECORDPrimary Location: United States-Texas-HUNTSVILLEJob: Office and Administrative SupportEmployee Status: RegularSchedule: Full-timeTravel: NoSalary/Salary Range: $3,100.05 (RET 2.5% Less)Pay Basis: MonthlyHazardous duty/Longevity Pay: Hazardous PayTraining Academy: NoWork Site Visits: YesStudy Material: NoOvertime Status: Non-exemptJob Posting: Jun 4, 2026, 5:00:00 AMClosing Date: Jun 16, 2026, 4:59:00 AMJob SummaryPerforms routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.Essential FunctionsPrepares, edits, and distributes correspondence and other documents ensuring conformance to rules, regulations, policies, and procedures.Files and maintains forms, records, and reports; compiles, organizes, and tabulates data; performs data entry and retrieval; and prepares related reports.Maintains logs of work progress, document processing, and other records.Answers telephones; responds to requests for information; and answers inquiries regarding rules, regulations, policies, and procedures.Scans intake documents into the Electronic Data Management System (EDMS) and performs quality control checks on scanned records.Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.Performs a variety of marginal duties not listed, to be determined and assigned as needed.Minimum QualificationsA. Education, Experience, and TrainingGraduation from an accredited senior high school or equivalent or GED.Customer service, clerical, secretarial, administrative support, or technical program support experience preferred.Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position. For details see: http://www.tdcj.texas.gov/divisions/hr/hr-home/tletseligibility.htmlKnowledge and SkillsKnowledge of office practices and procedures.Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.Skill to communicate ideas and instructions clearly and concisely.Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.Skill to interpret and apply rules, regulations, policies, and procedures.Skill to prepare and maintain accurate records, files, and reports.Skill in the use of computers and related equipment in a stand-alone or local area network environment preferred.Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.Skill to type 45 words per minute (with no more than 10 errors) preferred.Additional Requirements With or Without Reasonable AccommodationA. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.Additional InformationPlease note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.Questions regarding this posting may be directed to: Zilleah Ross Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-3150 EMAIL hr.selectionsteam2@tdcj.texas.govMilitary Occupation Specialty CodeThe following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. Military Crosswalk Guide - Prepared by the State Auditor's Office Texas State Auditor's Office - Job DescriptionsEEO StatementThe State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.