Admin, Global Proposal Center (Remote)

The GPC Administrator will play a key role in supporting the GPC and Global Sales Team by managing general department operation activities. The role provides essential administrative support to enable GPC and global sales success. The role is responsible for ensuring all presales documentation—vendor forms, subcontractor and proposal related forms, etc.—are accurately prepared and processed to ensure compliance and work integrity, maintaining customer contracted portals and third-party compliance platforms, ownership of reference outreach and RFP repository information, and working within bid portal systems and adhering to processes for opportunity distribution. By handling day-to-day administrative details, the GPC Administrator enables the GPC and global sales team to focus on customer engagement, revenue generation, and proposal work while ensuring accuracy for all work performed.Who We AreAVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.What You’ll DoThe GPC Administrator will play a key role in supporting the GPC and Global Sales Team by managing general department operation activities. The role provides essential administrative support to enable GPC and global sales success. The role is responsible for ensuring all presales documentation—vendor forms, subcontractor and proposal related forms, etc.—are accurately prepared and processed to ensure compliance and work integrity, maintaining customer contracted portals and third-party compliance platforms, ownership of reference outreach and RFP repository information, and working within bid portal systems and adhering to processes for opportunity distribution. By handling day-to-day administrative details, the GPC Administrator enables the GPC and global sales team to focus on customer engagement, revenue generation, and proposal work while ensuring accuracy for all work performed.Key ResponsibilitiesProvide administrative support with completing all types of presales form work in a timely manner with 100% accuracy (vendor, subcontractor, proposal related, etc.)Assist with ensuring all collateral is updated in centralized data baseAssist Proposal Specialists with any proposal needsProvide timely monthly reporting for all customer contracted portalsProvide relevant and required information in 3rd Party Compliance PlatformsPerform any additional tasks, responsibilities, and projects at request of GPC leadershipContribute to continuous performance and quality improvementsPerform additional tasks, responsibilities, and projects as needed to support the team and organization, ensuring flexibility in adapting to evolving priorities and objectivesQualificationsWHAT WE’RE LOOKING FORMust HavesMinimum of a High School Diploma or equivalentMinimum 2-4 years of experience with office administrative functions preferredDemonstrated proficiency and experience with Microsoft Office (Word, Excel, Outlook)Ability to balance multiple tasks with changing prioritiesEnergized self-starter capable of working and thinking independently and ensuring deadlines are metMust be able to thrive in high-paced work environment that requires 100% accuracy in all work outputMust have organizational acumen to ensure departmental success and efficiencyDemonstrated ability to maintain strict confidentiality and handle sensitive matters with discretionExcellent attention to detail and organization skillsMust have clear and professional communication skills (written and oral) both internally and externallyEffective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organizationDemonstrated customer service focus and client communication skillsAbility to handle sensitive and confidential informationExperience with CRM systems and sales reporting toolsAbility to collect and maintain prequalification and registration data base detailsAccountable for accurate and timely monthly reporting for all customer contracted portals and third-party compliance platforms and ensure A/Green grading is maintainedEnsure follow-up internally and with customers related to customer references and maintain proper trackingCreate and maintain repository information within our systems and tools and provide proactive outreach for information collection; ensure all data points are uploaded and accurateAbility to work within bid portal systems and adhere to processes for opportunity distributionAnalytical mindset with the ability to compile and interpret sales/contract documentationNice To HavesBachelor’s DegreeWHY YOU’LL LIKE WORKING HEREMedical benefits, including vision and dentalPaid holidays and PTOEnjoyable and dynamic company cultureTraining and professional development opportunitiesMore About UsAVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.Pay TypeMin BaseMax BaseHourly$19.23/hr$26.45/hrThis pay range represents the base salary for this position. Actual compensation within the range will depend on a variety of factors including but not limited to experience, skills, and location.