Office Manager

Office Manager Location: St. Louis, MO About Us: At Apex Structural Engineering, we pride ourselves on fostering a collaborative and innovative work environment. We are committed to advancing the field of structural engineering while ensuring our team has access to top-notch amenities and a supportive, family-friendly culture. Our office is equipped with state-of-the-art facilities, including a gym, a golf simulator, and a cozy coffee house/café just steps away. Position Overview: Are you organized, detail-oriented, and passionate about creating a positive workplace? We are looking for a proactive Office Manager to play a crucial role in the backbone of our company’s operation and workforce. You will be at the administrative forefront coordinating time, resources, and people. As the go-to person for all queries, your knowledge and expertise will not only respond to inquiries but also foster a supportive environment for our employees and external partners. Your meticulous attention to detail and administrative prowess will support all our operations and contribute to the larger goals of the company. Key Responsibilities: Administration Managing daily company communication and correspondence, Including file management. Coordinate office maintenance and activities. Schedule meetings and organize company events. Make travel arrangements for staff Including accommodations and transportation where necessary. Responsible for office organization, ordering supplies, including vendor inventory. Handle confidential Information - work with departments and distribute materials where necessary. Keep accurate and detailed digital records and database Information, assist with presentations, provide reports where necessary. Human Resources Consult with owner to identify staffing needs. Recruit, coordinate, schedule and conduct Interviews. Contact references and conduct background checks where appropriate. Oversee and safeguard electronic employee records; ensuring they are current and kept confidential. Maintain and update our HR database, aiding in efficient operations and data driven decisions. Prepare detailed HR reports that provide insights into the workforce, supporting the strategic decision-making process. Qualifications: Minimum of 3 years experience leading in an office management role and providing effective and proven Human Resources. Strong interpersonal, business presentation, and written communication skills. Ability to interface with multiple levels of leadership and management. Independent judgment and the ability to display appropriate common sense, manage ambiguity, analyze and resolve problems, ensure confidentiality, work with minimal supervision, manage multiple projects and deadlines, show attention to detail, and exercise discretion in an environment of constant change are necessary. Requires computer proficiency in MS Word, MS Excel, and MS PowerPoint. Why Join Us? Collaborative Environment: Work alongside a diverse and talented team of professionals who are passionate about what they do. Cutting-Edge Projects: Be part of groundbreaking projects that challenge conventional engineering practices by utilizing Accelerated Project Deliver™. Top-Notch Amenities: Enjoy access to a fully equipped gym, a golf simulator, and a charming coffee house/café. Flexible Work Schedule: Benefit from a family-friendly, hybrid work schedule that supports work-life balance. Paid Parental Leave: Receive paid maternity and paternity leave to support your growing family. Tuition Assistance: Up to $5,000 in tuition assistance annually to pay off student loans. Health and Wellness: Enjoy a membership to Orange Theory or access to an in-house gym, and three dedicated hours each week for mental and physical health. Generous Time Off: Benefit from generous vacation, sick, and personal time. Company Retreats: Participate in our yearly company retreats to recharge and bond with your colleagues. Relocation Assistance: Receive support for relocation expenses if moving to the St. Louis area. Professional Growth: Take advantage of continuous learning opportunities and career development programs. Requirements: Bachelor’s degree in business management or administration with human resources education or a combination of relevant experience and education will be considered. American Citizenship/Legally able to work in the United States of America. How to Apply: If you’re ready to take your career to the next level and be part of a forward-thinking team, we’d love to hear from you! Please apply by sending an email to mail@apexstructural.com with your resume detailing your experience and skills as an experienced Office Manager. Equal Opportunity Employer: Apex Structural Engineering LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Join us at Apex Structural Engineering LLC and help us build a future where innovation and collaboration are at the forefront of structural engineering.