Administrative Assistant - Catering Sales

Catering Sales Administrative AssistantLegends Global, Moscone Center - Hospitality DivisionJoin our team and be at the center of unforgettable events!We are looking for a highly organized, customer focused Catering Sales Administrative Assistant to support our dynamic Catering Sales Team. In this fast-paced role, you will be the first point of contact for clients and a key partner behind the scenes, helping bring events to life from start to finish.What You Will Do...As the hub of our office and Catering Sales operations, you will:Serve as the welcoming face of our main office, greeting clients, vendors, and guestsAnswer and direct incoming calls with professionalism and careSupport Catering Sales Managers by preparing and sending menus and contracts to prospective clientsProcess and distribute key event documents, including Banquet Event Orders, daily reports, signage, and updatesAssist with weekly Sales Department schedulingManage incoming and outgoing mailKeep the office organized, clean, and running smoothly, including ensuring kitchen areas are stockedJump in to support special projects and tasks from Sales and Exhibitor ManagersWhat We Are Looking For...We are seeking someone who thrives in a collaborative, high energy environment and enjoys multitasking with purpose:Excellent communication and customer service skillsProfessional phone etiquette and a welcoming presenceStrong organizational skills and attention to detailProficiency in Microsoft Office, including Word and ExcelAbility to manage multiple priorities in a fast-paced settingComfort working with cross functional teams and diverse clientsBasic knowledge of food, beverage, or hospitality operations is a plusWhat To Expect...A fast paced, team oriented environment where no two days are the sameOpportunities to interact with clients and support high profile eventsA role that keeps you engaged, active, and connected across departmentsPhysical Requirements...Ability to sit, stand, and walk for extended periodsRegular use of hands and communication skills in a busy office settingWhy Join Us?At Legends Global, we do not just host events, we create experiences. Be part of a team that values collaboration, professionalism, and excellence in hospitality.Equal Opportunity Employer StatementLegends Global is an Equal Opportunity and Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply. VEVRAA Federal Contractor.COMPENSATION $28.00-35.00 PER HOUR