{"schemaVersion":"jobsearcher.job.v1","id":"1084b3e84c6cffbdf44751b3","url":"https://jobsearcher.com/jobs/1084b3e84c6cffbdf44751b3","canonicalUrl":"https://jobsearcher.com/jobs/1084b3e84c6cffbdf44751b3","title":"HR Coordinator","description":"The Human Resources Coordinator, HRC provides functional services in support of the day-to-day operations of the Human Resources Department. This role is the primary contact for all candidates and new hires. The HRC exemplifies HR Standards for the organization. The HRC carries out duties and responsibilities in the following functional areas:\nESSENTIAL DUTIES AND RESPONSIBILITIES\nStaffing & Recruiting Support Operations and Corporate Recruiter:\nSupport efforts of both Operations & Corporate recruiters. Assist with setting up interviews, collecting recap forms from managers, assisting candidates during interview process.\nProcess pre-hire documentation, i.e. Background and drug test, and PI, aptitude test, and any required pre testing.\nManage Pre-employment vendors; Assurant, Predictive Index, HireSelect, Saratoga, etc.\nGeneral recruiting support, including job fairs, job postings, college summer hiring, campus events.\nOn-Boarding\nPrepare Welcome email, offer letters and send out on-boarding documents. Track check list, pre-fill documents and set-up orientation folders.\nAssist orientation meeting working with Generalist to ensure smooth, professional orientation days. Coordinate orientation breakfast and lunches, staying within budget, tracking receipts and bills with Acct Receivable.\nCollect all hew hire paperwork, checklist and review for completion. Process all new hires through e-verify program. Prepares employee ID badges and picture for company picture board.\nHR & Benefits Administration:\nADP expertise, data entry of all new hires information into ADP WFN and e-time HRM system.\nCreate new personnel file folders for all new hires using check list and audit sheet to ensure proper set-up and capture of all required documents.\nData integrity - Processes employee updates in IMIS and ADP. Ensures all data is accurate and personnel files are complete.\nProcesses New hire and qualifying event Benefits changes in ADP. Support Open enrollment prep, roll-out, meetings, training and enrollment changes.\nPayroll Administration:\nAssist in the preparation payroll changes report, and audit sheet due biweekly on Fridays.\nRecords changes to employee’s and contractor data in ADP, IMIS including change of address, direct deposit changes, etc.\nGeneral:\nProcesses changes within deadlines. Upkeep of employee files ensuring compliance and accuracy and completeness of documents.\nRun monthly birthday & anniversary report and coordinate information with Receptionist and marketing.\nAssists with planning and Powerpoint presentations for monthly Staff Meetings.\nPrepares periodic reports as requested by Director, HR or Senior Management.\nOther duties as assigned.\n\nSUPERVISORY RESPONSIBILITIES:\nNone\n\nQUALIFICATIONS:\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nMinimum requirement in Microsoft Outlook, Word, Excel and PowerPoint of intermediate to advanced level. Minimum keyboarding skill of 45-50 wpm.\nPrevious ADP payroll experience highly preferred, System experience required.\nAbility to communicate effectively, both verbally and written, multi-task, and prioritize as needed.\nMust be accurate and detail oriented.\nStrong knowledge and understanding of general HR and best practices through education or job experience. . insurance regulations, plan designs, and third-party record keeping/administration required.\nWorking knowledge of COBRA, ERISA, FMLA, and related state and federal regulations required.\n\nEDUCATION and/or EXPERIENCE:\nBachelor’s degree required, Or equivalent experience can be substituted 1 year education for 1 year of experience in the HR field, Or any similar combination of education and experience.\nOne (1) to three (3) years of HR exp., or equivalent data entry and customer service experience.\nProfessional in Human Resources (PHR) Certification or SHRM-CP Certification strongly preferred.\n\nLANGUAGE SKILLS:\nAbility to read, analyze, and interpret Company policies and procedures. Ability to write reports, business correspondence, and assist in writing procedures manuals. Ability to effectively present information and respond to questions from employees. Bi-lingual a plus.\nMATHEMATICAL SKILLS:\nAbility to add, subtract, multiply, and divide. Calculates hourly rates of pay based on annual compensation.\nREASONING ABILITY:\nAbility to solve practical problems and deal with a variety of concrete variables in situations where limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.\nPHYSICAL DEMANDS:\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWORK ENVIRONMENT\nThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nThe working conditions are those of a normal office environment with the absence of disagreeable elements. The noise level in the work environment is usually moderate.\n\nOnsite Monday - Friday 8 AM - 5 PM","company":"A E M","rawCompany":"a e m","city":"Springfield","state":"VA","isRemote":false,"isActive":false,"createdAt":"2026-07-30T11:33:12.579Z","occupations":[{"code":"13-1071.00","title":"Human Resources Specialists","slug":"human-resources-specialists"},{"code":"43-4161.00","title":"Human Resources Assistants, Except Payroll and Timekeeping","slug":"human-resources-assistants-except-payroll-and-timekeeping"},{"code":"11-3121.00","title":"Human Resources Managers","slug":"human-resources-managers"}],"industries":[{"code":"923130","title":"Administration of Human Resource Programs (except Education, Public Health, and Veterans' Affairs Programs)","slug":"administration-of-human-resource-programs-except-education-public-health-and-veterans-affairs-programs"},{"code":"541612","title":"Human Resources Consulting Services","slug":"human-resources-consulting-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"HR Coordinator","description":"The Human Resources Coordinator, HRC provides functional services in support of the day-to-day operations of the Human Resources Department. This role is the primary contact for all candidates and new hires. The HRC exemplifies HR Standards for the organization. The HRC carries out duties and responsibilities in the following functional areas:\nESSENTIAL DUTIES AND RESPONSIBILITIES\nStaffing & Recruiting Support Operations and Corporate Recruiter:\nSupport efforts of both Operations & Corporate recruiters. Assist with setting up interviews, collecting recap forms from managers, assisting candidates during interview process.\nProcess pre-hire documentation, i.e. Background and drug test, and PI, aptitude test, and any required pre testing.\nManage Pre-employment vendors; Assurant, Predictive Index, HireSelect, Saratoga, etc.\nGeneral recruiting support, including job fairs, job postings, college summer hiring, campus events.\nOn-Boarding\nPrepare Welcome email, offer letters and send out on-boarding documents. Track check list, pre-fill documents and set-up orientation folders.\nAssist orientation meeting working with Generalist to ensure smooth, professional orientation days. Coordinate orientation breakfast and lunches, staying within budget, tracking receipts and bills with Acct Receivable.\nCollect all hew hire paperwork, checklist and review for completion. Process all new hires through e-verify program. Prepares employee ID badges and picture for company picture board.\nHR & Benefits Administration:\nADP expertise, data entry of all new hires information into ADP WFN and e-time HRM system.\nCreate new personnel file folders for all new hires using check list and audit sheet to ensure proper set-up and capture of all required documents.\nData integrity - Processes employee updates in IMIS and ADP. Ensures all data is accurate and personnel files are complete.\nProcesses New hire and qualifying event Benefits changes in ADP. Support Open enrollment prep, roll-out, meetings, training and enrollment changes.\nPayroll Administration:\nAssist in the preparation payroll changes report, and audit sheet due biweekly on Fridays.\nRecords changes to employee’s and contractor data in ADP, IMIS including change of address, direct deposit changes, etc.\nGeneral:\nProcesses changes within deadlines. Upkeep of employee files ensuring compliance and accuracy and completeness of documents.\nRun monthly birthday & anniversary report and coordinate information with Receptionist and marketing.\nAssists with planning and Powerpoint presentations for monthly Staff Meetings.\nPrepares periodic reports as requested by Director, HR or Senior Management.\nOther duties as assigned.\n\nSUPERVISORY RESPONSIBILITIES:\nNone\n\nQUALIFICATIONS:\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nMinimum requirement in Microsoft Outlook, Word, Excel and PowerPoint of intermediate to advanced level. Minimum keyboarding skill of 45-50 wpm.\nPrevious ADP payroll experience highly preferred, System experience required.\nAbility to communicate effectively, both verbally and written, multi-task, and prioritize as needed.\nMust be accurate and detail oriented.\nStrong knowledge and understanding of general HR and best practices through education or job experience. . insurance regulations, plan designs, and third-party record keeping/administration required.\nWorking knowledge of COBRA, ERISA, FMLA, and related state and federal regulations required.\n\nEDUCATION and/or EXPERIENCE:\nBachelor’s degree required, Or equivalent experience can be substituted 1 year education for 1 year of experience in the HR field, Or any similar combination of education and experience.\nOne (1) to three (3) years of HR exp., or equivalent data entry and customer service experience.\nProfessional in Human Resources (PHR) Certification or SHRM-CP Certification strongly preferred.\n\nLANGUAGE SKILLS:\nAbility to read, analyze, and interpret Company policies and procedures. Ability to write reports, business correspondence, and assist in writing procedures manuals. Ability to effectively present information and respond to questions from employees. Bi-lingual a plus.\nMATHEMATICAL SKILLS:\nAbility to add, subtract, multiply, and divide. Calculates hourly rates of pay based on annual compensation.\nREASONING ABILITY:\nAbility to solve practical problems and deal with a variety of concrete variables in situations where limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.\nPHYSICAL DEMANDS:\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWORK ENVIRONMENT\nThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nThe working conditions are those of a normal office environment with the absence of disagreeable elements. The noise level in the work environment is usually moderate.\n\nOnsite Monday - Friday 8 AM - 5 PM","datePosted":"2026-07-30T11:33:12.579Z","dateModified":"2026-07-30T11:33:12.579Z","hiringOrganization":{"@type":"Organization","name":"A E M","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Springfield","addressRegion":"VA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"1084b3e84c6cffbdf44751b3"},"url":"https://jobsearcher.com/jobs/1084b3e84c6cffbdf44751b3"}}