{"schemaVersion":"jobsearcher.job.v1","id":"0fc2d13b192038b7966b81bf","url":"https://jobsearcher.com/jobs/0fc2d13b192038b7966b81bf","canonicalUrl":"https://jobsearcher.com/jobs/0fc2d13b192038b7966b81bf","title":"Early Intervention Program Assistant","description":"Position SummaryThe Early Intervention (EI) Program Assistant supports the daily operations, compliance, and continuous quality improvement of the Early Intervention program. This role works closely with program leadership, clinical staff, and administrative teams to ensure timely access to services, accurate data tracking, and smooth program operations. The Program Assistant plays a critical behind-the-scenes role in supporting family-centered, high-quality services for infants and toddlers and their families.This position is ideal for a highly organized, detail-oriented, and mission-driven professional who enjoys working with data, systems, and people to help programs run effectively and meet required timelines.Key ResponsibilitiesData, Reporting & Program MonitoringTrack and monitor key Early Intervention program data, including referrals, evaluations, service delivery, program entry and exit, and required timelinesPull, maintain, and analyze reports (e.g., Excel or internal systems) related to referrals, services, access, and Key Performance Indicators (KPIs)Monitor compliance-related timelines (e.g., referral to evaluation, IFSP development, service start dates) and proactively flag potential delays or risks to leadershipSupport data quality and completeness through routine file reviews, audits, and follow-up with staffAssist with preparation of data summaries for internal review, leadership meetings, state reporting, and monitoring activitiesAdministrative & Operational SupportProvide scheduling and coordination support for evaluations, visits, meetings, and program activitiesPrepare materials for meetings, including agendas, reports, and data summariesComplete accurate and timely data entry across multiple EI and agency systemsProcess internal requests, track follow-up action items, and maintain organized recordsEnsure documentation and processes align with EI regulations, agency policies, and confidentiality standardsProgram Coordination & CommunicationCollaborate with clinical, administrative, and leadership staff to support smooth daily program operationsIdentify trends, gaps, or bottlenecks in service delivery and communicate findings to program leadershipSupport family outreach, engagement, and re-engagement efforts, particularly when services are delayed or interruptedCommunicate professionally and compassionately with families as appropriate, redirecting clinical or service coordination questions to the correct team membersSupport coordination across disciplines to promote timely, family-centered servicesQuality Improvement SupportAssist with continuous quality improvement initiatives by helping collect, organize, and summarize program dataContribute to process improvement efforts that enhance access to services, efficiency, and staff workflowsSupport leadership in testing, documenting, and refining program processes and proceduresQualificationsBachelor’s degree in human services, public health, business, or a related field preferredExperience with administrative support, data tracking, reporting, or program coordinationProficiency in Microsoft Excel (sorting, filtering, basic formulas required; advanced skills a plus)Strong organizational skills with exceptional attention to detailAbility to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environmentStrong written and verbal communication skillsAbility to handle confidential information with professionalism and discretionExperience in Early Intervention, early childhood services, healthcare, or human services preferredBilingual Spanish a plusWork Style & ValuesCommitment to equity, inclusion, and family-centered practiceAppreciation for interdisciplinary teamwork and collaborationProactive, solution-oriented approach to problem-solvingWillingness to learn EI regulations, systems, and evolving program needsPhysical DemandsGood Health, Ability to lift and position children weighing up to 40 pounds and to provide respectful, nurturant care in case of emergency situations.","company":"Aspire Developmental Services","rawCompany":"aspire developmental services","city":"Lynn","state":"MA","isRemote":false,"isActive":false,"createdAt":"2026-05-03T02:38:04.307Z","occupations":[{"code":"21-1093.00","title":"Social and Human Service Assistants","slug":"social-and-human-service-assistants"},{"code":"25-9043.00","title":"Teaching Assistants, Special Education","slug":"teaching-assistants-special-education"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"624410","title":"Child Care Services","slug":"child-care-services"},{"code":"624110","title":"Child and Youth Services","slug":"child-and-youth-services"},{"code":"624190","title":"Other Individual and Family Services","slug":"other-individual-and-family-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Early Intervention Program Assistant","description":"Position SummaryThe Early Intervention (EI) Program Assistant supports the daily operations, compliance, and continuous quality improvement of the Early Intervention program. This role works closely with program leadership, clinical staff, and administrative teams to ensure timely access to services, accurate data tracking, and smooth program operations. The Program Assistant plays a critical behind-the-scenes role in supporting family-centered, high-quality services for infants and toddlers and their families.This position is ideal for a highly organized, detail-oriented, and mission-driven professional who enjoys working with data, systems, and people to help programs run effectively and meet required timelines.Key ResponsibilitiesData, Reporting & Program MonitoringTrack and monitor key Early Intervention program data, including referrals, evaluations, service delivery, program entry and exit, and required timelinesPull, maintain, and analyze reports (e.g., Excel or internal systems) related to referrals, services, access, and Key Performance Indicators (KPIs)Monitor compliance-related timelines (e.g., referral to evaluation, IFSP development, service start dates) and proactively flag potential delays or risks to leadershipSupport data quality and completeness through routine file reviews, audits, and follow-up with staffAssist with preparation of data summaries for internal review, leadership meetings, state reporting, and monitoring activitiesAdministrative & Operational SupportProvide scheduling and coordination support for evaluations, visits, meetings, and program activitiesPrepare materials for meetings, including agendas, reports, and data summariesComplete accurate and timely data entry across multiple EI and agency systemsProcess internal requests, track follow-up action items, and maintain organized recordsEnsure documentation and processes align with EI regulations, agency policies, and confidentiality standardsProgram Coordination & CommunicationCollaborate with clinical, administrative, and leadership staff to support smooth daily program operationsIdentify trends, gaps, or bottlenecks in service delivery and communicate findings to program leadershipSupport family outreach, engagement, and re-engagement efforts, particularly when services are delayed or interruptedCommunicate professionally and compassionately with families as appropriate, redirecting clinical or service coordination questions to the correct team membersSupport coordination across disciplines to promote timely, family-centered servicesQuality Improvement SupportAssist with continuous quality improvement initiatives by helping collect, organize, and summarize program dataContribute to process improvement efforts that enhance access to services, efficiency, and staff workflowsSupport leadership in testing, documenting, and refining program processes and proceduresQualificationsBachelor’s degree in human services, public health, business, or a related field preferredExperience with administrative support, data tracking, reporting, or program coordinationProficiency in Microsoft Excel (sorting, filtering, basic formulas required; advanced skills a plus)Strong organizational skills with exceptional attention to detailAbility to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environmentStrong written and verbal communication skillsAbility to handle confidential information with professionalism and discretionExperience in Early Intervention, early childhood services, healthcare, or human services preferredBilingual Spanish a plusWork Style & ValuesCommitment to equity, inclusion, and family-centered practiceAppreciation for interdisciplinary teamwork and collaborationProactive, solution-oriented approach to problem-solvingWillingness to learn EI regulations, systems, and evolving program needsPhysical DemandsGood Health, Ability to lift and position children weighing up to 40 pounds and to provide respectful, nurturant care in case of emergency situations.","datePosted":"2026-05-03T02:38:04.307Z","dateModified":"2026-05-03T02:38:04.307Z","hiringOrganization":{"@type":"Organization","name":"Aspire Developmental Services","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Lynn","addressRegion":"MA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"0fc2d13b192038b7966b81bf"},"url":"https://jobsearcher.com/jobs/0fc2d13b192038b7966b81bf"}}