{"schemaVersion":"jobsearcher.job.v1","id":"0eb9393b0fa2eddce2c2d4cd","url":"https://jobsearcher.com/jobs/0eb9393b0fa2eddce2c2d4cd","canonicalUrl":"https://jobsearcher.com/jobs/0eb9393b0fa2eddce2c2d4cd","title":"Document Control Assistant","description":"Document Control ClerkPTS Advance is looking for a local Document Control Clerk to support refinery maintenance operations by managing technical documentation, systems, and data essential to equipment reliability and regulatory compliance. This position provides day-to-day support for maintenance of documentation processes, SAP data management, and reporting activities. The successful candidate will be detail-oriented, highly organized, and able to effectively manage multiple priorities in a dynamic industrial environment.Location: Rodeo, CA. Pay rate: $25-$28 hr. w/benefits Duration: 1 year or longer Hours: 9/80 Schedule LOCAL CANDIDATES ONLY APPLYResponsibilitiesManaging maintenance documentation processes, including development, review, approval, and distribution of procedures and recordsCreating and maintaining letters, procedures, forms, spreadsheets, and reportsPerforming data entry and maintaining accurate records in SAP (CMMS), including equipment hierarchy, characteristics, and Bills of Materials (BOMs)Processing Fiori approval requests for equipment, functional locations, and BOM updatesMaintaining equipment spare parts lists and supporting procurement tracking processesPreparing daily maintenance and repair documentation packages for supervisorsWorking closely with Maintenance Scheduler and Planner on upcoming work orders to ensure Preventive Maintenance (PM) tasks are completed on time, with particular focus on critical equipment such as turbinesDocumenting repairs for refinery equipment (e.g., pumps, compressors, turbines, valves, heat exchangers, tanks, and instrumentation)Analyzing repair reports to identify root causes and assign problem and cause codesCollecting, tracking, and reporting maintenance and equipment reliability metricsManaging audit documentation and supporting compliance requirements, including Management of Change (MOC)Maintaining document control systems (e.g., Livelink), including scanning, indexing, and distributing documentsManaging documentation for newly installed equipment and maintaining manufacturer manuals libraryIdentifying opportunities to improve documentation workflows and increase efficiencyPerforming research and providing documentation support as requestedCoordinating schedules and maintaining tracking tools for equipment, documentation, and repair foldersCommunicating effectively with maintenance teams and cross-functional stakeholdersSupporting special projects and additional responsibilities as assignedRequirementsLegally authorized to work in the United StatesHigh school diploma or GED equivalent3 or more years of experience in maintenance support, documentation control, or CMMS administrationCurrent TWIC CardValid Driver's LicenseExperience with SAP or other Computerized Maintenance Management Systems (CMMS)Proficiency in Microsoft Office applications, including Excel and WordPreferred QualificationsExperience in refining, petrochemical, or manufacturing environmentsKnowledge of maintenance and reliability processesExperience with document management systems (e.g., OpenText/Livelink)Familiarity with Management of Change (MOC) processesStrong analytical and organizational skillsCompetenciesStrong attention to detail and commitment to data accuracyEffective communication and interpersonal skillsAbility to manage multiple tasks and deadlinesContinuous improvement mindset with focus on efficiency and quality","company":"PTS Advance","rawCompany":"pts advance","city":"Rodeo","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-06-30T01:33:01.544Z","occupations":[{"code":"15-1299.03","title":"Document Management Specialists","slug":"document-management-specialists"},{"code":"49-9041.00","title":"Industrial Machinery Mechanics","slug":"industrial-machinery-mechanics"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"561410","title":"Document Preparation Services","slug":"document-preparation-services"},{"code":"811310","title":"Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance","slug":"commercial-and-industrial-machinery-and-equipment-except-automotive-and-electronic-repair-and-maintenance"},{"code":"213112","title":"Support Activities for Oil and Gas Operations","slug":"support-activities-for-oil-and-gas-operations"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Document Control Assistant","description":"Document Control ClerkPTS Advance is looking for a local Document Control Clerk to support refinery maintenance operations by managing technical documentation, systems, and data essential to equipment reliability and regulatory compliance. This position provides day-to-day support for maintenance of documentation processes, SAP data management, and reporting activities. The successful candidate will be detail-oriented, highly organized, and able to effectively manage multiple priorities in a dynamic industrial environment.Location: Rodeo, CA. Pay rate: $25-$28 hr. w/benefits Duration: 1 year or longer Hours: 9/80 Schedule LOCAL CANDIDATES ONLY APPLYResponsibilitiesManaging maintenance documentation processes, including development, review, approval, and distribution of procedures and recordsCreating and maintaining letters, procedures, forms, spreadsheets, and reportsPerforming data entry and maintaining accurate records in SAP (CMMS), including equipment hierarchy, characteristics, and Bills of Materials (BOMs)Processing Fiori approval requests for equipment, functional locations, and BOM updatesMaintaining equipment spare parts lists and supporting procurement tracking processesPreparing daily maintenance and repair documentation packages for supervisorsWorking closely with Maintenance Scheduler and Planner on upcoming work orders to ensure Preventive Maintenance (PM) tasks are completed on time, with particular focus on critical equipment such as turbinesDocumenting repairs for refinery equipment (e.g., pumps, compressors, turbines, valves, heat exchangers, tanks, and instrumentation)Analyzing repair reports to identify root causes and assign problem and cause codesCollecting, tracking, and reporting maintenance and equipment reliability metricsManaging audit documentation and supporting compliance requirements, including Management of Change (MOC)Maintaining document control systems (e.g., Livelink), including scanning, indexing, and distributing documentsManaging documentation for newly installed equipment and maintaining manufacturer manuals libraryIdentifying opportunities to improve documentation workflows and increase efficiencyPerforming research and providing documentation support as requestedCoordinating schedules and maintaining tracking tools for equipment, documentation, and repair foldersCommunicating effectively with maintenance teams and cross-functional stakeholdersSupporting special projects and additional responsibilities as assignedRequirementsLegally authorized to work in the United StatesHigh school diploma or GED equivalent3 or more years of experience in maintenance support, documentation control, or CMMS administrationCurrent TWIC CardValid Driver's LicenseExperience with SAP or other Computerized Maintenance Management Systems (CMMS)Proficiency in Microsoft Office applications, including Excel and WordPreferred QualificationsExperience in refining, petrochemical, or manufacturing environmentsKnowledge of maintenance and reliability processesExperience with document management systems (e.g., OpenText/Livelink)Familiarity with Management of Change (MOC) processesStrong analytical and organizational skillsCompetenciesStrong attention to detail and commitment to data accuracyEffective communication and interpersonal skillsAbility to manage multiple tasks and deadlinesContinuous improvement mindset with focus on efficiency and quality","datePosted":"2026-06-30T01:33:01.544Z","dateModified":"2026-06-30T01:33:01.544Z","hiringOrganization":{"@type":"Organization","name":"PTS Advance","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Rodeo","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"0eb9393b0fa2eddce2c2d4cd"},"url":"https://jobsearcher.com/jobs/0eb9393b0fa2eddce2c2d4cd"}}