Gatehouse Coordinator / Administrative Support

Job Description Position OverviewThe client is seeking a highly organized and detail-oriented individual to serve as the first point of contact for drivers, visitors, vendors, and contractors entering the facility. This position combines administrative support, customer service, and gatehouse operations in a warehouse/distribution environment.Key ResponsibilitiesDirect incoming truck drivers and visitors to the appropriate gate, dock, or department.Review driver paperwork, bills of lading, and shipping/receiving documentation for accuracy.Enter driver, visitor, and shipment information into the company system.Check in guests, vendors, and contractors entering the facility.Maintain accurate logs of incoming and outgoing traffic.Communicate with warehouse, shipping, and receiving personnel regarding arrivals and departures.Monitor gate activity and report any safety or security concerns.Conduct periodic perimeter inspections to ensure the facility grounds remain clean, organized, and secure.Verify visitor credentials and issue visitor badges when required.Assist with general administrative duties, filing, and record keeping.Maintain a professional and customer-focused attitude at all times.QualificationsBilingual in English and Spanish required.Ability to communicate effectively with Spanish-speaking drivers, visitors, and vendors.Strong attention to detail and organizational skills.Excellent communication and customer service abilities.Basic computer proficiency and accurate data entry skills.Ability to multitask and work independently.Previous experience in administrative support, receptionist, gate attendant, logistics, warehouse office, transportation, or security desk roles preferred.Reliable attendance and dependable work history.Ideal CandidateThe client is looking for someone who is professional, organized, detail-oriented, and comfortable interacting with truck drivers, visitors, and warehouse personnel throughout the day. Candidates with experience handling paperwork, maintaining records, and working in a fast-paced warehouse or logistics environment will be highly considered.Key RequirementsBilingual English/Spanish required.Monday–Friday, 8:00 AM–4:30 PM.Strong administrative and customer service skills.Comfortable working in a warehouse/distribution environment.Pay: $18.00–$19.00/hour.