Office Assistant

Job Overview We are seeking a dynamic and proactive Office Assistant to join our team and help keep our office running smoothly and efficiently. This energetic role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about providing exceptional administrative support. As an Office Assistant, you will be the first point of contact for visitors and callers, manage essential clerical tasks, and assist with office management duties that keep our operations seamless. Your positive attitude, organizational skills, and attention to detail will contribute significantly to our team’s success. Duties Greet visitors and manage office responsibilities with professionalism and warmth Operate multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette Maintain organized filing systems, handle data entry, and perform proofreading to ensure accuracy in documents Manage calendar appointments, schedule meetings, and coordinate office events using Google Workspace or Microsoft Office tools Assist with office management duties including supply inventory, filing, and mailing Provide excellent customer service by supporting clients and team members promptly and courteously Handle clerical tasks such as copying, scanning, mailing, and preparing correspondence Qualifications Proven experience in an office environment with strong clerical skills and organizational abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Familiarity with Cerenade, LawLogix, Docketwise, or any other immigration softare is a plus Excellent phone etiquette with experience managing multi-line phone systems Must have Bilingual skills to assist diverse client needs (Spanish or Portuguese) Strong typing speed and computer literacy to perform data entry efficiently Previous experience as a receptionist or personal assistant is advantageous Knowledge of legal receptionist duties is a bonus but not required Demonstrated ability to manage time effectively while juggling multiple responsibilities Join us as an Office Assistant to be a vital part of a team dedicated to excellence! We value proactive individuals eager to grow their administrative skills while supporting our daily operations. This paid position offers an exciting opportunity to develop your career in office management while making a meaningful impact every day. Job Types: Full-time, Part-time Pay: From $14.00 per hour Expected hours: 20.0 – 40.0 per week Benefits: Flexible schedule Paid time off Professional development assistance Referral program Work Location: In person