Technology Administrative Assistant

Assistant To Technology Department OperationsSummary: Assistant to the technology departments' daily operations, and support of software applications used to provide accurate, timely, documented information necessary for local, state, and federal reporting for the intermediate unit and supporting districts.Essential Duties and Responsibilities: (Other duties may be assigned.)To provide the IU and member districts with the resources, information, and training required for the production of accurate, timely, and documented reports necessary to their operations and programs.Maintain an IU database of student information in compliance with all state and federal requirements; coordinating all student records between districtsMonitor districts in their development and use of databaseTrain districts in any new data applications (software or state defined requirementsCommunicate to districts any changes in state or federal reporting requirementsRepresent district interests at PDE trainingsAssist in Penn Data activities as related to Early Intervention files: data collection, data entry, complianceProduce billing documentation for Business Office on services rendered of Itinerant staffCoordinate and produce 12/1 IDEA count for School Age districts and Early InterventionCoordinate and produce 6/30 reporting of all special education students of transition age for the inclusion of the school year, including exitsMaintain and respond to communications from districts and IU staff regarding ad hoc/specific reporting needsInitiate or assist in the development of forms required by new or changed requirements of applicationsMaintain communication with IU tech staff to keep current of on going technical changes that impact the student tracking applicationManage and maintain contact information / group membership of the Blackboard mass communication systemManage and maintain contact information / group membership of internal systemsAssist in daily operations and systems within the technology department including but not limited to requisitions, billing, IUPTS reporting, and group calendar maintenanceManage and coordinate IUTPS ticketing assignments, progress checking and weekly reportingCoordinate the preparation and coordination of technology contracts including but not limited to hosting services, field staff services, websites and Keystone FinancialsMaintain duties related to IU hardware, software and service consortiumsProvide required trainings and instructional materials to IU and district clients upon requestOther duties as requested by the director of technologySupervisory Responsibilities: NoneQualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or Experience: Bachelor's Degree; or Associate's Degree with 2 years of educational agency experience; or 5 years experience in Student Information Systems environment. Management or supervisory experience in data collection, data analysis, and reportingAbility to research and interpret local, state, and federal reporting needsBasic knowledge of educational operations and programs in the areas of Child Accounting/Attendance, Billing, and Special EducationLanguage Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and professional correspondence. Ability to effectively present information and respond to questions from groups of staff, teachers, parents.Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply technical concepts to practical situations.Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.Other Skills and Abilities: Ability to apply knowledge of current student accounting practice;. Ability to establish and maintain effective working relationships with district professionals and community; ability to speak clear and concisely in written or oral communication. Competent in the use of computer technology.Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently walking and standing while performing the duties of this job. The employee may frequently bend or twist at the neck and back while performing the duties of this job. Specific vision abilities required by this job include peripheral vision and close vision such as to read typewritten material. The employee may occasionally lift up to 25 pounds, such as computer equipment.Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate. The employee is frequently required to interact with the public and other professional staff. Driving is required. The employee must be able to maintain a vehicle and appropriate licenses to drive.