Accounting Coordinator

The National Accounts Cash Application Specialist is responsible for the timely and accurate application of all incoming payments for our national accounts. This role involves handling high- volume and complex transactions, researching and resolving payment discrepancies, and working closely with the credit and collections team to maintain accurate customer account balances. The ideal candidate is detail-oriented, proficient with ERP systems, and skilled in reconciliation, and has previous experience working with Lowes, Home Depot, and Amazon. Essential Duties and Responsibilities Accurately and timely post all incoming payments, including checks, ACH, wire transfers, and credit card payments, to national customer accounts. Research and resolve payment discrepancies, including short-pays, overpayments, and unapplied cash, in a timely manner. Reconcile daily cash receipts to bank deposits and lockbox reports to ensure accuracy and completeness. Identify, code, and process customer deductions (e.g., for shortages, damages, promotional allowances) in accordance with company policy. Collaborate with the Credit, Collections, and Sales departments to resolve invalid deductions and other customer account issues. Proactively manage and minimize unapplied cash by investigating and resolving unidentified payments. Assist with account reconciliation detail for review by the Credit Manager. Prepare and distribute daily, weekly, and month-end reports related to cash receipts, application, and accounts receivable aging. Maintain organized and accurate records of cash batches, remittances, and related documentation for audit purposes. Perform filing, data entry, and other general administrative tasks as needed. Sort and distribute mail and email correspondence related to customer payments. Assist in month-end closing procedures. Other duties as assigned by management. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: 3+ years of dedicated Cash Applications experience, preferably in a high-volume environment handling large, complex accounts. High proficiency in Microsoft Office Suite, with advanced skills in Excel (VLOOKUP, pivot tables) for reconciliation and reporting. Strong 10-key data entry skills with a high degree of accuracy and speed. Experience with a major ERP system (e.g., SAP, Oracle, NetSuite, AS400) is highly desirable. QuickBooks experience is a plus. Experience with bank lockbox systems and processing electronic remittances (EDI) is preferred. Skills and Abilities: Strong analytical and problem-solving skills with the ability to research and resolve complex payment discrepancies. Exceptional attention to detail and a commitment to accuracy. Excellent written and verbal communication skills for interacting with internal teams and external customers. Proven ability to manage multiple tasks, meet deadlines, and work effectively in a fast- paced environment. A collaborative mindset and the ability to work well within a team. Work Environment The work environment is a typical office setting. The role is primarily sedentary but may require occasional lifting of up to 20 pounds, reaching, and carrying. The position requires frequent use of standard office equipment, including computers, phones, and copy machines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Job Type: Full-time