{"schemaVersion":"jobsearcher.job.v1","id":"0cdb87b4b6c1908179556175","url":"https://jobsearcher.com/jobs/0cdb87b4b6c1908179556175","canonicalUrl":"https://jobsearcher.com/jobs/0cdb87b4b6c1908179556175","title":"Project Administrator","description":"BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!\nTremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.\nAltogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.\nIf you’re looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you’ve found it with us.\n\nPROJECT ADMINISTRATOR\nThis is a hybrid position (working both remote and onsite in Beachwood), and will support our Eastern Division.\nGENERAL PURPOSE OF THE JOB:\nProject Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases. Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types. This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services.\nKey responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required.\nSuccess in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software. Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital. The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders.\nThis position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products. Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.\n\nESSENTIAL DUTIES AND RESPONSIBILITIES:\nThe Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes. Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness. Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation. Project Administrators also facilitate and manage compliance submissions as needed.\nThis role includes dispatching service orders to WTI Technicians, tailored to the specific project type. For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting. Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights.\nThroughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations. Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days.\nThis role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements. Project Administrators must understand and apply WTI’s commission and discount policies when processing invoices across both General Contracting and General Services. They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval.\nThe Project Administrator is essential to ensuring that WTI’s policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end. This role requires a comprehensive understanding of WTI’s operational, financial, and compliance frameworks to support accurate project execution and reporting.\n\nOTHER REQUIRED DUTIES:\nProject Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur\nHours to Day Conversions\nCalculating Market Price\nWeekly backlog meetings\nReview and resolve customer disputes\nManage tech service expenses\nAssist with travel and hotel arrangements for maintenance and repair routes\nCoordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation\nCoordinate material orders\nReview and process Readsoft workflow items\nMonitor daily, weekly and monthly reports\nCustomer/Vendor Billing Portals\nBi-weekly Project Review Meetings\nPayment Reconciliation\nReport low margin jobs\nFacilitate effective communication\nProcess Implementation Reviews\nAssist in the preparation of project presentations, reports, and other project-related materials\nProblem Solving\nConflict Management\nEscalation of concerns and issues\nArchive Project files as necessary\nParticipate in special projects when necessary\nEDUCATION:\nBusiness Management/Administration or equivalent combination of education and experience.\nEXPERIENCE :\n4-7 years related experience and/or training\nProject Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage\nOTHER SKILLS AND ABILITIES:\nAbility to handle multiple tasks, prioritize effectively, and manage time efficiently.\nKeeping records, documents, and project files organized and easily accessible.\nExcellent written and verbal communication skills to interact with team members, stakeholders, and clients.\nProficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).\nCapacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.\nAbility to think critically and adapt to changing project conditions.\nUnderstanding of project budgets, cost tracking, and financial reporting.\nAbility to assist with financial documentation, such as purchase orders, invoices, and expense reports.\nStrong time management skills to handle project deadlines and ensure timely task completion.\nAbility to manage time effectively in a fast-paced environment.\nAbility to work well with a diverse group of people, from team members to external vendors.\nSkill in fostering a collaborative, respectful work environment.\nStrong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.\nAbility to resolve conflicts and keep the team working toward common goals.\nHandling disputes diplomatically and maintaining positive relationships among project team members.\nKnowledge of State prevailing wage, DB and SCA\nThe salary range for applicants in this position generally ranges between $60,000 and $66,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.\nBenefits:\nTremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.\nQualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.\nWork Location: Remote","company":"Tremco CPG","rawCompany":"tremco cpg","city":"Remote","state":"OR","isRemote":false,"isActive":false,"createdAt":"2026-08-09T14:19:07.059Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Administrator","description":"BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!\nTremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.\nAltogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.\nIf you’re looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you’ve found it with us.\n\nPROJECT ADMINISTRATOR\nThis is a hybrid position (working both remote and onsite in Beachwood), and will support our Eastern Division.\nGENERAL PURPOSE OF THE JOB:\nProject Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases. Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types. This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services.\nKey responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required.\nSuccess in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software. Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital. The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders.\nThis position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products. Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.\n\nESSENTIAL DUTIES AND RESPONSIBILITIES:\nThe Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes. Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness. Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation. Project Administrators also facilitate and manage compliance submissions as needed.\nThis role includes dispatching service orders to WTI Technicians, tailored to the specific project type. For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting. Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights.\nThroughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations. Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days.\nThis role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements. Project Administrators must understand and apply WTI’s commission and discount policies when processing invoices across both General Contracting and General Services. They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval.\nThe Project Administrator is essential to ensuring that WTI’s policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end. This role requires a comprehensive understanding of WTI’s operational, financial, and compliance frameworks to support accurate project execution and reporting.\n\nOTHER REQUIRED DUTIES:\nProject Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur\nHours to Day Conversions\nCalculating Market Price\nWeekly backlog meetings\nReview and resolve customer disputes\nManage tech service expenses\nAssist with travel and hotel arrangements for maintenance and repair routes\nCoordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation\nCoordinate material orders\nReview and process Readsoft workflow items\nMonitor daily, weekly and monthly reports\nCustomer/Vendor Billing Portals\nBi-weekly Project Review Meetings\nPayment Reconciliation\nReport low margin jobs\nFacilitate effective communication\nProcess Implementation Reviews\nAssist in the preparation of project presentations, reports, and other project-related materials\nProblem Solving\nConflict Management\nEscalation of concerns and issues\nArchive Project files as necessary\nParticipate in special projects when necessary\nEDUCATION:\nBusiness Management/Administration or equivalent combination of education and experience.\nEXPERIENCE :\n4-7 years related experience and/or training\nProject Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage\nOTHER SKILLS AND ABILITIES:\nAbility to handle multiple tasks, prioritize effectively, and manage time efficiently.\nKeeping records, documents, and project files organized and easily accessible.\nExcellent written and verbal communication skills to interact with team members, stakeholders, and clients.\nProficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).\nCapacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.\nAbility to think critically and adapt to changing project conditions.\nUnderstanding of project budgets, cost tracking, and financial reporting.\nAbility to assist with financial documentation, such as purchase orders, invoices, and expense reports.\nStrong time management skills to handle project deadlines and ensure timely task completion.\nAbility to manage time effectively in a fast-paced environment.\nAbility to work well with a diverse group of people, from team members to external vendors.\nSkill in fostering a collaborative, respectful work environment.\nStrong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.\nAbility to resolve conflicts and keep the team working toward common goals.\nHandling disputes diplomatically and maintaining positive relationships among project team members.\nKnowledge of State prevailing wage, DB and SCA\nThe salary range for applicants in this position generally ranges between $60,000 and $66,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.\nBenefits:\nTremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.\nQualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.\nWork Location: Remote","datePosted":"2026-08-09T14:19:07.059Z","dateModified":"2026-08-09T14:19:07.059Z","hiringOrganization":{"@type":"Organization","name":"Tremco CPG","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote","addressRegion":"OR","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"0cdb87b4b6c1908179556175"},"url":"https://jobsearcher.com/jobs/0cdb87b4b6c1908179556175"}}