Executive Assistant to CEO and CTO at Fast-growing AI Startup

Executive AssistantStealth-mode AI startup founded by world-class researchers is looking for an Executive Assistant to support their CEO and CTO. Backed by tier one VCs and about to close a significant seed round, this is a rare opportunity to get in on the ground floor of something genuinely transformative and grow with it. In this role, you'll own calendar and scheduling management for the two Co-Founders, travel coordination, and expense management while also helping coordinate the hiring pipeline and plan team off-sites. You will also oversee their office space once secured and provide light personal support to the CEO. Someone extremely detail-oriented who executes with precision while thriving in ambiguity, problem-solving creatively, and moving quickly. This is a hybrid role, 2 days/week, based in San Francisco with occasional trips to Redwood City. 140-170K+ DOE + benefits, equity, discretionary bonus, and real room to grow.Responsibilities:Manage complex calendars and scheduling for the CEO and CTO, including protecting time, minimizing scheduling friction, and building thoughtful buffers throughout the day.Coordinate domestic and international travel, itineraries, and logistics for business trips, meetings, and external engagements.Support speaking engagements, meetings, and event logistics, including securing meeting space and ensuring all details are organized in advance.Manage expense tracking, reconciliation, and administrative documentation with a high degree of accuracy.Plan and execute team events and off-sites, including travel, accommodations, and other logistics for attendees.Assist with recruiting coordination, including scheduling interviews, managing candidate logistics, and helping maintain a smooth hiring process.Partner with internal and external stakeholders such as legal, finance, and vendors to support documentation, signatures, and operational follow-through.Handle a wide range of administrative and ad hoc support tasks, including stepping in wherever needed to keep day-to-day operations running smoothly.Qualifications:Previous 3+ years of experience as an Executive Assistant in a fast-paced, high-growth startup or similarly dynamic environment.Highly intelligent, resourceful, and quick to learn, with strong problem-solving skills and a demonstrated growth mindset.Exceptionally detail-oriented and execution-focused, with the ability to deliver high-quality work and earn trust quickly.Strong judgment and discretion, with the ability to operate independently while knowing when to escalate or seek input.Responsive, dependable, and able to move quickly with a strong sense of urgency and ownership.Emotionally intelligent, professional, and skilled at navigating relationships and communication across a variety of stakeholders.Adaptable and comfortable wearing multiple hats, stepping into ambiguity, and taking initiative without needing constant direction.Open to feedback, eager to improve, and motivated by opportunities to grow over time.Comfortable using modern tools and technology, including AI-based platforms, to solve problems efficiently and improve workflow.*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.