Top Secret Cleared Travel Specialist

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team!Zantech is looking for a talented Travel Specialist to contribute to the success of our upcoming Service Delivery & Resource Allocation Management Support project for an onsite role based out of Arlington, VA.The Travel Specialist will play a crucial role in supporting the following:Coordinate all domestic and international travel for Government personnel; prepare all travel authorizations and vouchers in accordance with DARPA guidelines and the Joint Travel Regulation (JTR) using the Defense Travel System (DTS) Support travel budget management in coordination with Financial Analysts (approximately 30 government travelers) Ensure all travel requests are submitted via contractor travel dashboard at least 14 days (domestic) or 30 days (international) prior to travelThe Travel Specialist manages all domestic and international travel for approximately 30 Government personnel, operating as the contract's specialist in DoD travel policy, the Defense Travel System (DTS), and the Joint Travel Regulation (JTR). This individual prepares and processes travel authorizations and vouchers, administers the Government Travel Charge Card (GTCC) program, processes passport and visa applications, and coordinates with the Commercial Ticketing Office (CTO) for GSA City Pair airfares. Given that DARPA conducts international travel several times per year for combatant command engagements, this role carries real compliance risk and requires expertise in the Foreign Clearance Guide (FCG) and international travel requirements.Designated ImpactThe Travel Specialist prevents Compliance failures in travel processing — including improper voucher preparation, missed advance notice deadlines, or unauthorized international travel — which can result in the Government refusing reimbursement of travel costs and creating legal exposure under the JTR.Responsibilities Include, But Will Not Be Limited ToCoordinate all domestic and international travel for approximately 30 ACO Government personnel; prepare all travel authorizations and vouchers using DTS in accordance with DARPA guidelines and JTRSubmit travel requests via ACO contractor travel dashboard at least 14 calendar days prior to domestic travel and at least 30 calendar days prior to international travelDraft and route all required memoranda supporting official travel requestsAchieve 95% error-free submission rate on travel authorizations and vouchersAdminister the GTCC program in accordance with DoD FMR; process passport and visa applications for government personnel traveling internationallyResearch Foreign Clearance Guide (FCG) requirements for all international travel destinations; coordinate with CTO for appropriate airfare reservations using GSA City Pair ratesSupport monthly travel budget reporting in coordination with Financial Analyst IIIs; maintain travel plan ensuring expenditures do not exceed allocated budget by more than 3% annuallyCoordinate combatant command engagement travel several times per year, including complex multi-leg international itinerariesRequired Experience Or Knowledge Of The Following Technologies/functionsMinimum 6 years with direct experience in DoD travel management including DTS operations, JTR interpretation, and GTCC administrationExpert knowledge of the Defense Travel System (DTS) including operations, help desk support, and training othersExpert knowledge of the Joint Travel Regulation (JTR) including interpretation and application to complex travel scenariosExperience reviewing and processing both manually-prepared and DTS-generated travel vouchersExperience administering the Government Travel Charge Card (GTCC) program per DoD FMRExperience processing passport and visa applications for government personnelExperience researching the Foreign Clearance Guide (FCG) for international travel approvalsFamiliarity with Commercial Ticketing Office (CTO) operations and GSA City Pair airfare ratesExperience processing Permanent Change of Station (PCS) travel authorizations and vouchers preferredRequired Education/CertificationsEducation RequiredHigh school diploma or GEDEducation PreferredAssociate's or Bachelor's degree in Business Administration, Communications, or related fieldPreferred CertificationsDTS Training CertificationDoD Financial Management (FM) travel-related courseworkRequired Security ClearanceUS Citizenship requiredMust possess and Active US Top Secret (TS); must be eligible for SCI access“Outstanding Performance…Always!”Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!