{"schemaVersion":"jobsearcher.job.v1","id":"0c1e17fdf2516eaa4f2293fe","url":"https://jobsearcher.com/jobs/0c1e17fdf2516eaa4f2293fe","canonicalUrl":"https://jobsearcher.com/jobs/0c1e17fdf2516eaa4f2293fe","title":"Executive Assistant - General & Administration","description":"We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world's investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.\r\nPOSITION OVERVIEW\r\nThe Executive Assistant of StepStone Group will provide high-level administrative support to executives. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed Partners or Managing Directors, they will also be required to assist the General Administrative team and Manager from time to time, on an as needed basis.\r\nESSENTIAL JOB FUNCTIONS\r\nMonitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.\r\nCompose, draft, proof, edit, and finalize correspondence including e-mail and other documents.\r\nScreen all calls for executive and handle all inquiries within capacity.\r\nTrack Executives' meetings, as well as necessary follow ups.\r\nReview incoming mail and/or e-mail, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.\r\nPlan and coordinate monthly and weekly team meetings as requested.\r\nFamiliarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to travel, personal stock, IT, and record retention.\r\nHandle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.\r\nPrepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.\r\nMonitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.\r\nSchedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner.\r\nLiaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements.\r\nAct in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group.\r\nAct as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.\r\nContribute your talents and efforts to a productive, pleasant, and safe working environment.\r\nAssist and provide phone coverage for additional executives when necessary.\r\nAssist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.).\r\nEDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS:\r\nA minimum of three years' experience providing administrative support in a financial institution.\r\nCollege degree preferred.\r\nREQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:\r\nAbility to manage highly sensitive, confidential information with complete discretion.\r\nDemonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group.\r\nAbility to manage a high volume of work and prioritize tasks/projects based on urgency.\r\nStrong focus on attention to detail, accuracy, and thoroughness.\r\nExcellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow.\r\nEffective team player who can collaborate or make independent decisions as needed.\r\nAdvanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); capable of quickly and accurately producing/editing spreadsheets and presentations.\r\nAbility to perform routine office tasks such as opening mail, printing, collating, photocopying, faxing, and mailing.\r\nOTHER ATTRIBUTES\r\nDemonstrates a sense of urgency and adaptability. Thrives in a fast-paced, dynamic environment; flexible and responsive to change.\r\nSelf-motivated; proactively identifies areas for improvement and suggests creative solutions to streamline workflows.\r\nDemonstrates behaviors and work ethic that reflect the Firm's core values and principles.\r\nSalary Range: $72,000 - $87,000\r\nThe salary range is an estimate of pay for this position. Actual pay may vary depending on job-related factors that can include location, education, skill, and experience. The salary range does not include any benefits or other forms of possible compensation that may be available to employees.\r\nLI-Hybrid\r\nAt StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all.\r\nAs an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.\r\nCandidates must be at least 18 years old to apply.\r\nDeveloping People at StepStone\r\nJ-18808-Ljbffr","company":"Stepstone","rawCompany":"stepstone","city":"Baltimore","state":"MD","isRemote":false,"isActive":false,"createdAt":"2026-08-08T01:02:21.859Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"523940","title":"Portfolio Management and Investment Advice","slug":"portfolio-management-and-investment-advice"},{"code":"523999","title":"Miscellaneous Financial Investment Activities","slug":"miscellaneous-financial-investment-activities"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant - General & Administration","description":"We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world's investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.\r\nPOSITION OVERVIEW\r\nThe Executive Assistant of StepStone Group will provide high-level administrative support to executives. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed Partners or Managing Directors, they will also be required to assist the General Administrative team and Manager from time to time, on an as needed basis.\r\nESSENTIAL JOB FUNCTIONS\r\nMonitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.\r\nCompose, draft, proof, edit, and finalize correspondence including e-mail and other documents.\r\nScreen all calls for executive and handle all inquiries within capacity.\r\nTrack Executives' meetings, as well as necessary follow ups.\r\nReview incoming mail and/or e-mail, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.\r\nPlan and coordinate monthly and weekly team meetings as requested.\r\nFamiliarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to travel, personal stock, IT, and record retention.\r\nHandle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.\r\nPrepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.\r\nMonitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.\r\nSchedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner.\r\nLiaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements.\r\nAct in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group.\r\nAct as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.\r\nContribute your talents and efforts to a productive, pleasant, and safe working environment.\r\nAssist and provide phone coverage for additional executives when necessary.\r\nAssist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.).\r\nEDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS:\r\nA minimum of three years' experience providing administrative support in a financial institution.\r\nCollege degree preferred.\r\nREQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:\r\nAbility to manage highly sensitive, confidential information with complete discretion.\r\nDemonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group.\r\nAbility to manage a high volume of work and prioritize tasks/projects based on urgency.\r\nStrong focus on attention to detail, accuracy, and thoroughness.\r\nExcellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow.\r\nEffective team player who can collaborate or make independent decisions as needed.\r\nAdvanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); capable of quickly and accurately producing/editing spreadsheets and presentations.\r\nAbility to perform routine office tasks such as opening mail, printing, collating, photocopying, faxing, and mailing.\r\nOTHER ATTRIBUTES\r\nDemonstrates a sense of urgency and adaptability. Thrives in a fast-paced, dynamic environment; flexible and responsive to change.\r\nSelf-motivated; proactively identifies areas for improvement and suggests creative solutions to streamline workflows.\r\nDemonstrates behaviors and work ethic that reflect the Firm's core values and principles.\r\nSalary Range: $72,000 - $87,000\r\nThe salary range is an estimate of pay for this position. Actual pay may vary depending on job-related factors that can include location, education, skill, and experience. The salary range does not include any benefits or other forms of possible compensation that may be available to employees.\r\nLI-Hybrid\r\nAt StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all.\r\nAs an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.\r\nCandidates must be at least 18 years old to apply.\r\nDeveloping People at StepStone\r\nJ-18808-Ljbffr","datePosted":"2026-08-08T01:02:21.859Z","dateModified":"2026-08-08T01:02:21.859Z","hiringOrganization":{"@type":"Organization","name":"Stepstone","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Baltimore","addressRegion":"MD","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"0c1e17fdf2516eaa4f2293fe"},"url":"https://jobsearcher.com/jobs/0c1e17fdf2516eaa4f2293fe"}}