{"schemaVersion":"jobsearcher.job.v1","id":"0bf2d290c3703c0787541cbb","url":"https://jobsearcher.com/jobs/0bf2d290c3703c0787541cbb","canonicalUrl":"https://jobsearcher.com/jobs/0bf2d290c3703c0787541cbb","title":"Executive Assistant","description":"Executive Assistant & Office Manager\r\nSupport Leadership. Drive Organization. Help Build the Future.\r\nGOR Group is supporting a client who is seeking a highly organized, proactive, and professional Executive Assistant & Office Manager to support executive leadership and oversee day-to-day office operations for a rapidly growing organization within the digital infrastructure and technology sector.\r\nThis role serves as the administrative backbone of the organization, providing executive support while ensuring office operations, travel coordination, company events, and strategic initiatives are executed efficiently and professionally.\r\nThe ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, maintains strict confidentiality, and enjoys helping leadership teams operate at their highest level.\r\nThis is an onsite position located in the Buffalo, New York area.\r\nKey Responsibilities\r\nExecutive Support\r\nManage executive calendars, scheduling, and meeting coordination.\r\nCoordinate internal and external meetings, including logistics and preparation.\r\nArrange executive travel, accommodations, and detailed itineraries.\r\nPrepare meeting agendas, presentation materials, and supporting documentation.\r\nTrack executive action items and ensure timely follow-up.\r\nSupport executive communications and correspondence.\r\nAssist with leadership reporting, planning sessions, and executive meetings.\r\nMaintain confidential records, files, and executive documentation.\r\nAnticipate scheduling conflicts and proactively resolve logistical challenges.\r\nOffice Management\r\nOversee daily office operations and administrative functions.\r\nCoordinate office supplies, equipment, furniture, and vendor services.\r\nServe as the primary point of contact for office-related needs.\r\nMaintain a professional, organized, and welcoming office environment.\r\nCoordinate facility maintenance requests and office improvements.\r\nSupport employee onboarding logistics and workspace preparation.\r\nMaintain office procedures, policies, and administrative best practices.\r\nAssist with employee engagement initiatives and office culture activities.\r\nAdministrative & Operational Support\r\nMaintain company records, files, and administrative documentation.\r\nSupport document organization, retention, and records management.\r\nCoordinate internal meetings and company communications.\r\nAssist with preparation of reports, presentations, and business materials.\r\nSupport expense reporting and administrative tracking activities.\r\nCoordinate relationships with vendors and service providers.\r\nProvide administrative support to executive and leadership team members.\r\nSupport company-wide initiatives and special projects.\r\nTravel & Event Coordination\r\nCoordinate executive and team travel arrangements.\r\nManage conference registrations and event logistics.\r\nAssist with trade show preparation and execution.\r\nSupport customer visits, facility tours, and leadership events.\r\nCoordinate company-hosted meetings, events, and team activities.\r\nManage calendars associated with conferences, speaking engagements, and industry events.\r\nStrategic & Special Projects\r\nSupport strategic initiatives assigned by executive leadership.\r\nConduct research and gather information to support decision-making.\r\nAssist with process improvement and organizational development initiatives.\r\nCoordinate cross-functional administrative projects.\r\nSupport company growth initiatives and operational scaling efforts.\r\nAssist with implementation of new administrative systems and processes.\r\nRequired Qualifications\r\n5+ years of experience as an Executive Assistant, Office Manager, Administrative Manager, or similar role.\r\nExceptional organizational, prioritization, and time-management skills.\r\nStrong written and verbal communication abilities.\r\nHigh level of professionalism, discretion, and confidentiality.\r\nAdvanced proficiency with Microsoft Office Suite, Google Workspace, and presentation software.\r\nExperience managing executive calendars and coordinating complex travel arrangements.\r\nAbility to manage multiple priorities in a dynamic, fast-paced environment.\r\nStrong attention to detail and commitment to follow-through.\r\nSelf-motivated with the ability to anticipate needs and solve problems proactively.\r\nPreferred Qualifications\r\nExperience supporting senior executives or C-suite leadership.\r\nExperience working within technology, engineering, manufacturing, construction, infrastructure, or related industries.\r\nExperience supporting a startup or high-growth organization.\r\nExperience coordinating conferences, trade shows, executive events, and customer engagements.\r\nFamiliarity with project coordination, process improvement, and business operations support.\r\nKey Competencies\r\nExecutive Presence\r\nProfessional Communication\r\nOrganization & Planning\r\nProblem Solving\r\nAttention to Detail\r\nConfidentiality & Trust\r\nInitiative & Ownership\r\nAdaptability\r\nCustomer Service Mindset\r\nRelationship Building\r\nWhat Success Looks Like\r\nExecutive schedules are managed efficiently and strategically.\r\nTravel, meetings, and events are executed seamlessly.\r\nOffice operations run smoothly and professionally.\r\nLeadership productivity is enhanced through proactive support.\r\nAdministrative processes are organized, documented, and scalable.\r\nInternal communications and coordination efforts are effective.\r\nCompany events, conferences, and executive engagements are successfully executed.\r\nWhy This Opportunity?\r\nThis position offers the opportunity to work directly with executive leadership, contribute to a growing organization, and play a key role in supporting business operations during an exciting period of growth.\r\nThe successful candidate will have significant visibility across the organization and the opportunity to make a meaningful impact through operational excellence, organization, and strategic support.\r\nSchedule: Full-Time, Onsite\r\nTravel: Occasional travel may be required for events, meetings, and company initiatives.\r\nJ-18808-Ljbffr","company":"Gor Group","rawCompany":"gor group","city":"Buffalo","state":"NY","isRemote":false,"isActive":true,"createdAt":"2026-08-21T12:24:43.996Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Executive Assistant & Office Manager\r\nSupport Leadership. Drive Organization. Help Build the Future.\r\nGOR Group is supporting a client who is seeking a highly organized, proactive, and professional Executive Assistant & Office Manager to support executive leadership and oversee day-to-day office operations for a rapidly growing organization within the digital infrastructure and technology sector.\r\nThis role serves as the administrative backbone of the organization, providing executive support while ensuring office operations, travel coordination, company events, and strategic initiatives are executed efficiently and professionally.\r\nThe ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, maintains strict confidentiality, and enjoys helping leadership teams operate at their highest level.\r\nThis is an onsite position located in the Buffalo, New York area.\r\nKey Responsibilities\r\nExecutive Support\r\nManage executive calendars, scheduling, and meeting coordination.\r\nCoordinate internal and external meetings, including logistics and preparation.\r\nArrange executive travel, accommodations, and detailed itineraries.\r\nPrepare meeting agendas, presentation materials, and supporting documentation.\r\nTrack executive action items and ensure timely follow-up.\r\nSupport executive communications and correspondence.\r\nAssist with leadership reporting, planning sessions, and executive meetings.\r\nMaintain confidential records, files, and executive documentation.\r\nAnticipate scheduling conflicts and proactively resolve logistical challenges.\r\nOffice Management\r\nOversee daily office operations and administrative functions.\r\nCoordinate office supplies, equipment, furniture, and vendor services.\r\nServe as the primary point of contact for office-related needs.\r\nMaintain a professional, organized, and welcoming office environment.\r\nCoordinate facility maintenance requests and office improvements.\r\nSupport employee onboarding logistics and workspace preparation.\r\nMaintain office procedures, policies, and administrative best practices.\r\nAssist with employee engagement initiatives and office culture activities.\r\nAdministrative & Operational Support\r\nMaintain company records, files, and administrative documentation.\r\nSupport document organization, retention, and records management.\r\nCoordinate internal meetings and company communications.\r\nAssist with preparation of reports, presentations, and business materials.\r\nSupport expense reporting and administrative tracking activities.\r\nCoordinate relationships with vendors and service providers.\r\nProvide administrative support to executive and leadership team members.\r\nSupport company-wide initiatives and special projects.\r\nTravel & Event Coordination\r\nCoordinate executive and team travel arrangements.\r\nManage conference registrations and event logistics.\r\nAssist with trade show preparation and execution.\r\nSupport customer visits, facility tours, and leadership events.\r\nCoordinate company-hosted meetings, events, and team activities.\r\nManage calendars associated with conferences, speaking engagements, and industry events.\r\nStrategic & Special Projects\r\nSupport strategic initiatives assigned by executive leadership.\r\nConduct research and gather information to support decision-making.\r\nAssist with process improvement and organizational development initiatives.\r\nCoordinate cross-functional administrative projects.\r\nSupport company growth initiatives and operational scaling efforts.\r\nAssist with implementation of new administrative systems and processes.\r\nRequired Qualifications\r\n5+ years of experience as an Executive Assistant, Office Manager, Administrative Manager, or similar role.\r\nExceptional organizational, prioritization, and time-management skills.\r\nStrong written and verbal communication abilities.\r\nHigh level of professionalism, discretion, and confidentiality.\r\nAdvanced proficiency with Microsoft Office Suite, Google Workspace, and presentation software.\r\nExperience managing executive calendars and coordinating complex travel arrangements.\r\nAbility to manage multiple priorities in a dynamic, fast-paced environment.\r\nStrong attention to detail and commitment to follow-through.\r\nSelf-motivated with the ability to anticipate needs and solve problems proactively.\r\nPreferred Qualifications\r\nExperience supporting senior executives or C-suite leadership.\r\nExperience working within technology, engineering, manufacturing, construction, infrastructure, or related industries.\r\nExperience supporting a startup or high-growth organization.\r\nExperience coordinating conferences, trade shows, executive events, and customer engagements.\r\nFamiliarity with project coordination, process improvement, and business operations support.\r\nKey Competencies\r\nExecutive Presence\r\nProfessional Communication\r\nOrganization & Planning\r\nProblem Solving\r\nAttention to Detail\r\nConfidentiality & Trust\r\nInitiative & Ownership\r\nAdaptability\r\nCustomer Service Mindset\r\nRelationship Building\r\nWhat Success Looks Like\r\nExecutive schedules are managed efficiently and strategically.\r\nTravel, meetings, and events are executed seamlessly.\r\nOffice operations run smoothly and professionally.\r\nLeadership productivity is enhanced through proactive support.\r\nAdministrative processes are organized, documented, and scalable.\r\nInternal communications and coordination efforts are effective.\r\nCompany events, conferences, and executive engagements are successfully executed.\r\nWhy This Opportunity?\r\nThis position offers the opportunity to work directly with executive leadership, contribute to a growing organization, and play a key role in supporting business operations during an exciting period of growth.\r\nThe successful candidate will have significant visibility across the organization and the opportunity to make a meaningful impact through operational excellence, organization, and strategic support.\r\nSchedule: Full-Time, Onsite\r\nTravel: Occasional travel may be required for events, meetings, and company initiatives.\r\nJ-18808-Ljbffr","datePosted":"2026-08-21T12:24:43.996Z","dateModified":"2026-08-21T12:24:43.996Z","hiringOrganization":{"@type":"Organization","name":"Gor Group","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Buffalo","addressRegion":"NY","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"0bf2d290c3703c0787541cbb"},"url":"https://jobsearcher.com/jobs/0bf2d290c3703c0787541cbb"}}