Secretary Assistant

Overview We are seeking a dynamic and highly organized Secretary Assistant to join our automotive team! This energetic role is vital in ensuring smooth office operations, providing exceptional automotive service and repair, and delivering outstanding customer service. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess a proactive attitude. As a key member of our office team, you will handle a variety of clerical and administrative tasks that keep our business running efficiently and professionally. This position offers an exciting opportunity to develop your skills in office management, communication, and customer support while contributing to a positive workplace culture. Responsibilities Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records Coordinate calendar management and schedule appointments for staff and executives Handle correspondence via email, Google Workspace tools, and traditional mail with promptness and professionalism Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking Assist with office management duties such as supply ordering, maintaining office equipment, organizing files and ordering parts. Provide exceptional customer service by supporting clients, visitors, and team members efficiently and courteously Support personal assistant responsibilities including travel arrangements or special project coordination as needed Experience Proven office experience or clerical experience demonstrating strong organizational skills and attention to detail Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Experience working with multi-line phone systems and handling high-volume calls effectively Bilingual abilities are highly preferred to serve diverse client needs better Prior experience in medical or dental receptionist roles is advantageous but not required Demonstrated proficiency in data entry, filing systems, proofreading documents, and managing calendars Strong computer literacy skills combined with excellent time management abilities to prioritize tasks efficiently Join us as a Secretary Assistant to bring energy, precision, and professionalism into our vibrant office environment! Your dedication will help us deliver top-tier support to our team while fostering a welcoming experience for everyone who walks through our doors. Pay: $18.00 - $30.00 per hour Benefits: Employee discount Paid time off People with a criminal record are encouraged to apply Work Location: In person