{"schemaVersion":"jobsearcher.job.v1","id":"0a32c68a6fa451c19e669a4b","url":"https://jobsearcher.com/jobs/0a32c68a6fa451c19e669a4b","canonicalUrl":"https://jobsearcher.com/jobs/0a32c68a6fa451c19e669a4b","title":"Executive Assistant","description":"About the role\n\nWe are hiring an executive administrative assistant to support the CEO of a California engineering and construction company, and to keep active projects organized before problems reach the executive.\n\nThe work is remote / hybrid working on location 3 days per week. On location is in Oceanside, San Diego.\n\nYou will manage the calendar, correspondence, and project paperwork, and you will maintain a clear view of each live project: what is due, who owns it, what is on schedule, what isn't, and what needs a decision. The project work is coordination and early warning. You will be working with the team leads.\n\nResponsibilities\n\nManage the executive calendar, including client, vendor, and internal meetings\nPrepare meeting materials and follow up on open items\nDraft and proof correspondence and internal summaries\nMaintain project files, contracts, permits, and warranty documents\nTrack invoices, deposits, and routine vendor follow-up\nServe as a reliable point of contact when the executive is in the field\nKeep a clear record of open items and close them without a daily prompt\n\nRequirements\n\nProfessional written and spoken English\nSpanish fluency is preferred but not required\nThree or more years supporting an executive, founder, or small-business owner, preferably a U.S. engineering or construction company\nProficiency with Microsoft 365, and with spreadsheets\nReliable home office, video presence, and high speed internet\nAbility to handle confidential client and financial information\nAbility to work 8:30 a.m.–5:00 p.m. Pacific, Monday through Friday\n\nPreferred qualifications\n\nExperience in construction, real estate, civil engineering, architecture, or a related professional service\nFamiliarity with permitting, contracts, or client billing\nPrior work with a U.S. founder or executive team\n\nBenefits\n\nFull benefits package. PTO, full medical, employee discount on primary residence (tenure required), profit share (tenure required).","company":"Blue View Builder","rawCompany":"blue view builder","city":"San Marcos","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-10-07T17:24:16.904Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"About the role\n\nWe are hiring an executive administrative assistant to support the CEO of a California engineering and construction company, and to keep active projects organized before problems reach the executive.\n\nThe work is remote / hybrid working on location 3 days per week. On location is in Oceanside, San Diego.\n\nYou will manage the calendar, correspondence, and project paperwork, and you will maintain a clear view of each live project: what is due, who owns it, what is on schedule, what isn't, and what needs a decision. The project work is coordination and early warning. You will be working with the team leads.\n\nResponsibilities\n\nManage the executive calendar, including client, vendor, and internal meetings\nPrepare meeting materials and follow up on open items\nDraft and proof correspondence and internal summaries\nMaintain project files, contracts, permits, and warranty documents\nTrack invoices, deposits, and routine vendor follow-up\nServe as a reliable point of contact when the executive is in the field\nKeep a clear record of open items and close them without a daily prompt\n\nRequirements\n\nProfessional written and spoken English\nSpanish fluency is preferred but not required\nThree or more years supporting an executive, founder, or small-business owner, preferably a U.S. engineering or construction company\nProficiency with Microsoft 365, and with spreadsheets\nReliable home office, video presence, and high speed internet\nAbility to handle confidential client and financial information\nAbility to work 8:30 a.m.–5:00 p.m. Pacific, Monday through Friday\n\nPreferred qualifications\n\nExperience in construction, real estate, civil engineering, architecture, or a related professional service\nFamiliarity with permitting, contracts, or client billing\nPrior work with a U.S. founder or executive team\n\nBenefits\n\nFull benefits package. PTO, full medical, employee discount on primary residence (tenure required), profit share (tenure required).","datePosted":"2026-10-07T17:24:16.904Z","dateModified":"2026-10-07T17:24:16.904Z","hiringOrganization":{"@type":"Organization","name":"Blue View Builder","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Marcos","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"0a32c68a6fa451c19e669a4b"},"url":"https://jobsearcher.com/jobs/0a32c68a6fa451c19e669a4b"}}