Associate Academic Advisor and Student Life Coordinator, School of Information

Job Posting TitleAssociate Academic Advisor and Student Life Coordinator, School of InformationHiring DepartmentSchool of InformationPosition Open ToAll ApplicantsWeekly Scheduled Hours40FLSA StatusNon-ExemptEarliest Start DateMay 15, 2026Position DurationExpected to ContinueLocationUT MAIN CAMPUSJob DetailsWho We AreThe undergraduate Informatics degree program focuses on how information intersects with people, technology, and data. With advancements in information technology such as big data, artificial intelligence/machine learning, and the internet of things, there is an increased need for experts who not only understand how technology functions, but also understand the social, cultural, and ethical issues surrounding the design, development, support, and access to these technologies. The program is designed to serve undergraduate students who are interested in either a liberal arts-based or STEM-based approach to the rapidly growing intersection of people, information, technology, and data. Concentrations offered include Cultural Heritage Informatics, Health Informatics, Human-Centered Data Science, Social Informatics, Social Justice Informatics, and User Experience Design.What We OfferThe University of Texas at Austin provides a competitive benefits package including:Employer-paid health benefits (employee premiums covered at 100%, family premiums at 50%)Voluntary Vision, Dental, Life, and Disability insurance optionsGenerous paid vacation, sick time, and holidaysTeachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching fundsAdditional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)Flexible spending account options for medical and childcare expensesFree rides on all UT Shuttle and Austin CapMetro buses with staff ID cardFor more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs.PurposeProvide academic advising to Informatics undergraduate students and serve as the primary student life coordinator. Provide general support to the undergraduate program in the School of Information.ResponsibilitiesAdvisingAdvise Informatics students on course selection for current and future semesters, degree requirements, catalog and major changes, progress towards the degree and degree audit, degree information, and graduate school planning. Develop advising aids. Serve as a FIG facilitator.Assist with tracking students with academic difficulty and monitor students on scholastic probation. Maintain accurate and confidential digital student records in accordance with FERPA regulations and university policies.Update the undergraduate student handbook. Maintain student email lists. Provide information to Informatics students regarding campus resources and student services. Assist students with crisis management by making appropriate referrals and recommendations.Student LifeServe as primary student life coordinator. Assist Informatics majors to formally create and gain official recognition of Informatics student organizations. Work directly with Informatics student organizations and provide support with university policies, procedures, and organizational assistance.Undergraduate Program SupportProvide back-up to the Admissions Coordinator as contact to prospective students and other external audiences concerning admissions policies and general program information.Participate in promoting the program to new and incoming students via information and orientation sessions for prospective and incoming students. Participate in the planning and execution of first‐year and transfer orientation, Honors Day, and Family Weekend. Participate in the planning and execution of university‐ and school‐wide events, including Open House, Gone to Information, Convocation, and Commencement. Assist with graduate program orientation and info sessions as needed.Serve as back‐up with course management issues including prerequisites, seat demands, course scheduling, course instructor surveys, collecting syllabi, room reservations, and other related matters in the undergraduate program.Serve as a resource to School of Information faculty and administration regarding academic policies, procedures, and deadlines. Serve on Undergraduate Studies Committee.Professional DevelopmentExplore new models for effective delivery of academic advising. Attend professional development seminars, academic advising events and other campus meetings.Required QualificationsBachelor's degree and four years of experience working with college students or in an academic counseling capacity.Experience in developing and maintaining strong relationships with external and internal stakeholders by providing exceptional customer service, technical support, and problem‐solving with positivity, tact, and decorum.Excellent organizational skills. Ability to self‐start, learn quickly, prioritize tasks, meet deadlines, and follow through on tasks. Demonstrated ability to solve problems as they arise. Demonstrated ability to manage multiple and concurrent projects. Ability to lead an initiative from planning to execution.Ability to communicate clearly, work collaboratively with others, and contribute constructively to a team environment.Demonstrated experience using digital tools to create and improve systems.Relevant education and experience may be substituted as appropriate.Preferred QualificationsMore than four years of experience working with college students or in an academic counseling capacity.Experience in helping to organize and/or maintain student organizations.Knowledge of policies and procedures related to undergraduate academic programs at the University of Texas at Austin.Experience using UT's NRRECS system, Advisor's Toolkit, IDA 2.0, FaSet, EASI, Class Manager, Course File Update and TracDat and Canvas or its equivalent.Salary$51,000 + depending on qualificationsWorking ConditionsTypical office environmentWork ShiftStandard schedule is 40 hours per week, Monday‐Friday. This position is eligible for a flexible schedule and remote work up to one day per week.Some evening and weekend work will be required during special events.Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportant for applicants who are NOT current university employees or contingent workersYou will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi‐select additional files. Before submitting your online job application, ensure ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workersAs a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log‐in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.Employment EligibilityRegular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‐Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.Retirement Plan EligibilityThe retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.Background ChecksA criminal history background check will be required for finalist(s) under consideration for this position.Equal Opportunity EmployerThe University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.Pay TransparencyThe University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.Employment Eligibility VerificationIf hired, you will be required to complete the federal Employment Eligibility Verification I‐9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents needs to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.E-VerifyThe University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]ComplianceEmployees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP‐3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.#J-18808-Ljbffr