Sales Administrator

Administrative Assistant – Genset Holdings Location: Pompano Beach, FL Position Type: Full-Time | On-site Department: Administration About the Role We are looking for a proactive, detail-oriented Administrative Assistant to support our executive team and ensure smooth daily operations across the organization. This role is perfect for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping an office running efficiently. You will manage communication, coordinate schedules, support purchasing and accounting workflows, and serve as a central resource for employees and visitors. What You’ll Do Office & Executive Support Manage incoming calls, correspondence, and visitor communications. Schedule and coordinate meetings, appointments, and travel. Prepare meeting agendas and take detailed minutes when needed. Maintain office systems, records, and databases. Administrative Operations Process sales agreements, work orders, order forms, and invoices. Assist with expense reports, purchasing, and vendor price research. Coordinate shipping, receiving, and ensure SOPs are followed. Order and manage office supplies, maintaining vendor relationships. Support employee training, help maintain company policies, and ensure consistent execution. Finance & Coordination Assist with accounts receivable activities and billing. Liaise across departments and ensure information is shared accurately and on time. Identify operational issues and help provide solutions. What Makes You a Strong Fit Self-motivated, organized, and able to juggle multiple priorities. Flexible, adaptable, and able to remain professional in changing environments. Excellent written and verbal communication skills. Strong problem-solving and relationship-building abilities. High level of confidentiality, integrity, and attention to detail. Proficient in Microsoft Office; experience with CRM systems is a plus. Ability to work independently and collaboratively to meet deadlines. Education & Experience High school diploma required; Bachelor’s degree preferred. 3+ years in an Administrative Assistant or similar role. Physical Requirements Ability to sit at a computer for extended periods. Able to lift up to 15 lbs when needed.