{"schemaVersion":"jobsearcher.job.v1","id":"092c458b7d65351637e82147","url":"https://jobsearcher.com/jobs/092c458b7d65351637e82147","canonicalUrl":"https://jobsearcher.com/jobs/092c458b7d65351637e82147","title":"Executive Assistant - Operations","description":"Job Description\r\nVapor Stone Rail Systems is a part of WABTEC Corp and has been in Plattsburgh, NY since 1998. We offer a wide range of products and services for locomotives including HVAC units, doors and door systems, along with an array of aftermarket parts and services.\r\nResponsibilities\r\nProvide full administrative support, including preparing documents and presentations; respond to correspondence received, requests and telephone calls; write letters; organize meetings; write and distribute minutes.\r\nMaintain the calendar, daily schedule and administrative records of the Director of Operations.\r\nAnswer phones for the facilities and transfer calls appropriately.\r\nCollaborate with executives inside and outside the company: with customers, suppliers, visitors and other senior executives from different sites.\r\nAct as an intermediary between the Director of Operations, the Plattsburgh management team and the employees when needed.\r\nEnsure the normal flow of written communications, maintain schedules, make necessary arrangements and keep records up to date.\r\nCompile data and prepare reports as needed for Director, PM, Mfg Eng.\r\nSort mail, including preparing and distributing outgoing mail.\r\nOrganize event details such as menus, accommodation, audio-visual equipment, improved services, agenda and road maps.\r\nAssist the Internal Travel Service with travel preparations by providing relevant information relating to travel reservations (e.g., car, rental, hotel).\r\nOrder office, cafeteria and cleaning supplies.\r\nMaintain uniform contract and work with the uniform company for any issues.\r\nMaintain all printers in both facilities – responsible for supply ordering, IT tickets and working with the Xerox tech for onsite projects.\r\nAssist the safety coordinator with reports or other administrative tasks.\r\nMaintain company vehicle – responsible for scheduling maintenance, detailing and booking vehicle for trips.\r\nOther duties as assigned.\r\nQualifications\r\nCollege degree in secretarial or office automation, or equivalent work experience.\r\nMinimum of 5 years of experience in an executive assistant position.\r\nGood knowledge of Microsoft Office suite software (Word, Excel, PowerPoint).\r\nDynamism, rigor and ability to work independently.\r\nGreat sense of organization.\r\nGood management of priorities and respect of deadlines.\r\nAbility to communicate easily and effectively.\r\nForce of proposals and improvements.\r\nProfessional discretion and confidentiality.\r\nResistance to stress and time constraints.\r\nPhysical Demands\r\nPrimarily sitting at a desk up to 8 hours a day.\r\nStanding, bending, twisting may be required.\r\nAbility to lift 40 lbs.\r\nWearing PPE including hearing protection, hard hat, bump cap, cut-resistant gloves, safety glasses and steel/composite toe shoes when required.\r\nMust successfully pass initial and random drug screenings.\r\nMay require step stools or ladders.\r\nBenefits\r\nHealth, welfare and retirement benefits are available. Other benefit offerings may include an annual bonus if eligible. More information on offered benefits is available at mywabtecbenefits.com.\r\nEqual Opportunity Employment\r\nWe're proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more. Need accommodation? Just let us know – we've got you.\r\nCompensation\r\n$24–$28 per hour.\r\nJ-18808-Ljbffr","company":"Wabtec","rawCompany":"wabtec","city":"Plattsburgh","state":"NY","isRemote":false,"isActive":true,"createdAt":"2026-08-08T01:26:22.528Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant - Operations","description":"Job Description\r\nVapor Stone Rail Systems is a part of WABTEC Corp and has been in Plattsburgh, NY since 1998. We offer a wide range of products and services for locomotives including HVAC units, doors and door systems, along with an array of aftermarket parts and services.\r\nResponsibilities\r\nProvide full administrative support, including preparing documents and presentations; respond to correspondence received, requests and telephone calls; write letters; organize meetings; write and distribute minutes.\r\nMaintain the calendar, daily schedule and administrative records of the Director of Operations.\r\nAnswer phones for the facilities and transfer calls appropriately.\r\nCollaborate with executives inside and outside the company: with customers, suppliers, visitors and other senior executives from different sites.\r\nAct as an intermediary between the Director of Operations, the Plattsburgh management team and the employees when needed.\r\nEnsure the normal flow of written communications, maintain schedules, make necessary arrangements and keep records up to date.\r\nCompile data and prepare reports as needed for Director, PM, Mfg Eng.\r\nSort mail, including preparing and distributing outgoing mail.\r\nOrganize event details such as menus, accommodation, audio-visual equipment, improved services, agenda and road maps.\r\nAssist the Internal Travel Service with travel preparations by providing relevant information relating to travel reservations (e.g., car, rental, hotel).\r\nOrder office, cafeteria and cleaning supplies.\r\nMaintain uniform contract and work with the uniform company for any issues.\r\nMaintain all printers in both facilities – responsible for supply ordering, IT tickets and working with the Xerox tech for onsite projects.\r\nAssist the safety coordinator with reports or other administrative tasks.\r\nMaintain company vehicle – responsible for scheduling maintenance, detailing and booking vehicle for trips.\r\nOther duties as assigned.\r\nQualifications\r\nCollege degree in secretarial or office automation, or equivalent work experience.\r\nMinimum of 5 years of experience in an executive assistant position.\r\nGood knowledge of Microsoft Office suite software (Word, Excel, PowerPoint).\r\nDynamism, rigor and ability to work independently.\r\nGreat sense of organization.\r\nGood management of priorities and respect of deadlines.\r\nAbility to communicate easily and effectively.\r\nForce of proposals and improvements.\r\nProfessional discretion and confidentiality.\r\nResistance to stress and time constraints.\r\nPhysical Demands\r\nPrimarily sitting at a desk up to 8 hours a day.\r\nStanding, bending, twisting may be required.\r\nAbility to lift 40 lbs.\r\nWearing PPE including hearing protection, hard hat, bump cap, cut-resistant gloves, safety glasses and steel/composite toe shoes when required.\r\nMust successfully pass initial and random drug screenings.\r\nMay require step stools or ladders.\r\nBenefits\r\nHealth, welfare and retirement benefits are available. Other benefit offerings may include an annual bonus if eligible. More information on offered benefits is available at mywabtecbenefits.com.\r\nEqual Opportunity Employment\r\nWe're proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more. Need accommodation? Just let us know – we've got you.\r\nCompensation\r\n$24–$28 per hour.\r\nJ-18808-Ljbffr","datePosted":"2026-08-08T01:26:22.528Z","dateModified":"2026-08-08T01:26:22.528Z","hiringOrganization":{"@type":"Organization","name":"Wabtec","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Plattsburgh","addressRegion":"NY","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"092c458b7d65351637e82147"},"url":"https://jobsearcher.com/jobs/092c458b7d65351637e82147"}}