{"schemaVersion":"jobsearcher.job.v1","id":"08aed5eafad933c0c1583a8e","url":"https://jobsearcher.com/jobs/08aed5eafad933c0c1583a8e","canonicalUrl":"https://jobsearcher.com/jobs/08aed5eafad933c0c1583a8e","title":"Shared Services Coordinator","description":"PURPOSE\n\nThe Shared Services Coordinator provides administrative and operational support across the Shared Services functions, helping to maintain effective day-to-day operations for Human Resources, Accounting and Safety. This role also provides front office coverage as needed while supporting department leaders and initiatives through meeting and calendar coordination, action-item tracking, project support, reporting and other administrative needs. Through strong organization, communication and follow-through, the Shared Services Coordinator helps coordinate priorities, support department needs and contribute to the efficient operation of Shared Services. Performs related work as required.\n\nESSENTIAL FUNCTIONS AND RESPONSIBILITIES\n\nThe following duties are typical for this job. These are not to be constructed as exclusive or all-inclusive. Other duties may be required and assigned.\n\nFront Office Operations Support:\n\nProvide front office coverage as needed, greeting, assisting and directing visitors in a professional and friendly manner.\nAssist with incoming telephone calls, providing information or routing as needed.\nSupport daily mail operations, including opening, sorting and processing incoming and outgoing mail.\nAssist with meeting and event needs, including placing catering orders as requested.\nHelp maintain office supply inventory and coordinate replenishment as needed.\n\nHuman Resources Support:\n\nDistribute weekly hours reports to managers via email.\nMaintain Training Vault records, including employee additions and removals.\nLog and track employee referral program information.\nCoordinate and prepare 401(k) mailings and related materials.\nProvide administrative support for HR projects and ad hoc requests as needed.\n\nAccounting Support:\n\nManage calendars and schedule meetings for the Accounting Leadership team.\nCoordinate meeting logistics, including conference rooms, Teams meetings, agendas, materials and catering orders. Record meeting minutes and distribute summaries.\nTrack and maintain leadership actions items, department priorities and quarterly initiatives, ensuring completion and providing updates to help leadership monitor progress and upcoming needs.\nProvide administrative support for system implementations and special projects by coordinating meetings, tracking progress and following up on action items.\nCoordinate department logistics including lunches, travel arrangements and other requests as needed.\nAssist with internal employee onboarding and offboarding activities such as coordinating workspace setup and training schedules.\nProvide backup support for Accounts Payable email management, including monitoring, sorting and routing messages as appropriate.\n\nSafety Support:\n\nCoordinate enrollment of team members in safety and compliance training.\nPrepare and distribute monthly safety and compliance reports.\n\nMINIMUM EDUCATION & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS\n\nHigh school diploma or GED; Associate’s degree in Business Administration or a related field preferred.\nTwo years of administrative experience, office coordination or related experience.\nExperience with multi-line phone systems preferred.\nProficiency with Microsoft Office 365 applications, including Outlook Word, Excel and Teams and Adobe applications.\n\nMENTAL AND PHYSICAL COMPETENCIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS\n\nExcellent verbal and written communication skills.\nStrong organizational and time management skills with the ability to manage multiple priorities.\nAbility to maintain confidentiality.\nAbility to collaborate effectively with internal team members and external visitors.\nStrong attention to detail and follow-through.\n\nENVIRONMENTAL ADAPTABILITY\n\nProlonged periods of sitting at a desk and working on a computer\nMust be able to lift 10 pounds occasionally\nMay have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs\n\nEQUIPMENT/TOOLS\n\nLaptop computer\nMulti-line phone system\nScanner\nCopier/Printer\nPostage machine\n\nBaker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.","company":"Baker Group","rawCompany":"baker group","city":"Ankeny","state":"IA","isRemote":false,"isActive":true,"createdAt":"2026-08-24T09:07:50.057Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561210","title":"Facilities Support Services","slug":"facilities-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Shared Services Coordinator","description":"PURPOSE\n\nThe Shared Services Coordinator provides administrative and operational support across the Shared Services functions, helping to maintain effective day-to-day operations for Human Resources, Accounting and Safety. This role also provides front office coverage as needed while supporting department leaders and initiatives through meeting and calendar coordination, action-item tracking, project support, reporting and other administrative needs. Through strong organization, communication and follow-through, the Shared Services Coordinator helps coordinate priorities, support department needs and contribute to the efficient operation of Shared Services. Performs related work as required.\n\nESSENTIAL FUNCTIONS AND RESPONSIBILITIES\n\nThe following duties are typical for this job. These are not to be constructed as exclusive or all-inclusive. Other duties may be required and assigned.\n\nFront Office Operations Support:\n\nProvide front office coverage as needed, greeting, assisting and directing visitors in a professional and friendly manner.\nAssist with incoming telephone calls, providing information or routing as needed.\nSupport daily mail operations, including opening, sorting and processing incoming and outgoing mail.\nAssist with meeting and event needs, including placing catering orders as requested.\nHelp maintain office supply inventory and coordinate replenishment as needed.\n\nHuman Resources Support:\n\nDistribute weekly hours reports to managers via email.\nMaintain Training Vault records, including employee additions and removals.\nLog and track employee referral program information.\nCoordinate and prepare 401(k) mailings and related materials.\nProvide administrative support for HR projects and ad hoc requests as needed.\n\nAccounting Support:\n\nManage calendars and schedule meetings for the Accounting Leadership team.\nCoordinate meeting logistics, including conference rooms, Teams meetings, agendas, materials and catering orders. Record meeting minutes and distribute summaries.\nTrack and maintain leadership actions items, department priorities and quarterly initiatives, ensuring completion and providing updates to help leadership monitor progress and upcoming needs.\nProvide administrative support for system implementations and special projects by coordinating meetings, tracking progress and following up on action items.\nCoordinate department logistics including lunches, travel arrangements and other requests as needed.\nAssist with internal employee onboarding and offboarding activities such as coordinating workspace setup and training schedules.\nProvide backup support for Accounts Payable email management, including monitoring, sorting and routing messages as appropriate.\n\nSafety Support:\n\nCoordinate enrollment of team members in safety and compliance training.\nPrepare and distribute monthly safety and compliance reports.\n\nMINIMUM EDUCATION & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS\n\nHigh school diploma or GED; Associate’s degree in Business Administration or a related field preferred.\nTwo years of administrative experience, office coordination or related experience.\nExperience with multi-line phone systems preferred.\nProficiency with Microsoft Office 365 applications, including Outlook Word, Excel and Teams and Adobe applications.\n\nMENTAL AND PHYSICAL COMPETENCIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS\n\nExcellent verbal and written communication skills.\nStrong organizational and time management skills with the ability to manage multiple priorities.\nAbility to maintain confidentiality.\nAbility to collaborate effectively with internal team members and external visitors.\nStrong attention to detail and follow-through.\n\nENVIRONMENTAL ADAPTABILITY\n\nProlonged periods of sitting at a desk and working on a computer\nMust be able to lift 10 pounds occasionally\nMay have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs\n\nEQUIPMENT/TOOLS\n\nLaptop computer\nMulti-line phone system\nScanner\nCopier/Printer\nPostage machine\n\nBaker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.","datePosted":"2026-08-24T09:07:50.057Z","dateModified":"2026-08-24T09:07:50.057Z","hiringOrganization":{"@type":"Organization","name":"Baker Group","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Ankeny","addressRegion":"IA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"08aed5eafad933c0c1583a8e"},"url":"https://jobsearcher.com/jobs/08aed5eafad933c0c1583a8e"}}